This credit is intended to help Core and Shell projects educate tenants about the base building sustainable design and ways tenants might enhance the sustainability of their tenant spaces, including support for earning LEED-CI.
Support comes in the form of tenant guidelines, which LEED-CS projects must write and submit in order to earn this credit. The guidelines could entail information about lighting efficiency and design, non-toxic paints, water-efficient fixtures, and numerous other topics covered by LEED.
Some projects write fairly stringent guidelines and require that tenants comply as a condition of their lease; other projects write fairly loose guidelines and make tenant compliance optional. You can use the LEEDuser template found in the Documentation Toolkit and customize it for your project and your tenants.
A common misconception is that the tenants must comply with the guidelines. Actually, for the purposes of SSc9, the LEED-CS team only has to write and distribute the guidelines. Including specific requirements in the guidelines is optional.
The Argonaut Building in New York is pursuing LEED-CS Gold certification in part through the use of tenant guidelines via SSc9.This situation gets a bit more nuanced when you bring in other LEED credits, however. For example, if your project is attempting IEQc5: Indoor Chemical and Pollutant Source Control, you may need to require your tenants to install entryway mats. The SSc9 tenant guidelines are a logical place to make a note of that requirement, but not the required place.
In any case, keep in mind that a tenant sales and lease agreement is not enough to satisfy the requirements of this credit. You must write guidelines specifically designed with this credit in mind.
Sometimes building owners will hesitate to pursue this credit because they worry about how tenants may respond—that’s usually due to a misunderstanding of the requirements. Part of the function of the tenant guidelines is to inform tenants about the environmental aspects of the project, which can be a useful marketing tool during the leasing process.
This LEED-CS Gold office building at 3055 Roslyn in Denver wrote tenant guidelines and achieved SSc9. Photo courtesy YRG sustainabilityTenants, even those who did not initially consider it, often find the guidelines an extremely valuable tool in helping them attain LEED-CI certification.
This credit is not usually a costly one, but it can take a lot of time to compile product information, systems data, and coordinate the individuals contributing to the guidelines. Gather this information throughout the design process to avoid scrambling at the end of the project.
Discuss with your project team what type of tenants the building expects to attract and whether the building will be multi- or single-tenant. Doing so will help you determine your approach to writing the tenant guidelines.
If the project is designed for a single tenant, you may want to encourage the tenant to pursue LEED-CI certification, and help them in determining which credits are best to pursue. Information and guidance on these credits could be included in the tenant guidelines.
The tenant guidelines can help build a sense of partnership on sustainability goals between the LEED-CS and LEED-CI teams. As one benefit to this, the tenant may be willing to split the cost of certain items that will help attain LEED-CI. Some items to consider splitting costs on may include:
If the project is a multi-tenant building, you may want to use your LEED-CS certification as a marketing tool to attract tenants. If this is the case, providing thorough tenant guidelines is a great starting point.
Determine whether you will provide any designs or systems to help tenants in the achievement of LEED-CI. An example of this could be, the extent of the CS measurement and verification or submetering plan or water-efficient fixtures.
Review the LEED CI rating system to determine how the core-and-shell project could aid tenants pursuing LEED CI. If the core-and-shell building pursues the following credits you may aid in the tenants pursuing LEED-CI certification:
Who will write the tenant guidelines? It could be the developer’s marketing team, the architect, sustainability consultant, owner, or any combination thereof. A collaborative effort is best. Each group has a great deal to offer and can provide varying perspectives and knowledge sets. Your marketing team may know how best to present the information to possible tenants, and your mechanical engineer should be able to explain the energy savings from mechanical equipment. See the Schematic Design section below for more detail on what needs to be included in the tenant guidelines, which can help you decide who should write them.
Decide early which parties are responsible for creating the tenant guidelines, and include this task in contractual language describing the scope of their services.
Development of the guidelines involves virtually no capital cost, but they may take a while to write, and you may have to compensate the author’s time. For help getting started, see the Documentation toolkit for samples and a template for the tenant guidelines.
Develop an outline to determine the extent of the tenant guidelines; you can add details later. See the Documentation Toolkit for an example of a final tenant guideline document, and a template for creating your own.
Begin the tenant guidelines with an overall description of the core-and-shell building, including the sustainability objectives and goals.
Illustrations are a requirement for the tenant guidelines, and can be a useful tool in discussing the building. Include images of the actual building, diagrams, or other graphics.
Include information on LEED-CI and how the core-and-shell portion of the building can contribute to the achievement of LEED-CI, as well as how a tenant could incorporate core-and-shell items (such as base mechanical equipment, water fixtures, and submetering) into a CI project. This portion of the guidelines usually comprises the bulk of them and provides tenants with educational information, recommendations for meeting LEED-CI, strategies for sustainability measures, product information, and helpful contacts. It is also helpful to include a LEED-CI scorecard with notes.
Projects are required within their guidelines to provide information on the following LEED-CI requirements, where applicable:
Your aim is to help tenants fully understand the core-and-shell building systems and design, as well as how they can benefit from and contribute to sustainability within the building through achievement of LEED-CI. Some project teams share all cut sheets and product data used on the core-and-shell building as a way to encourage the use of the same or similar materials and systems within tenant spaces. Others require (in tenant guidelines and lease agreements) specific materials and systems that mirror relevant LEED requirements. Some projects stick with more general information and simply meet the credit requirements.
You may find that, in order to attain LEED-CS certification, you must require tenants to meet certain performance or prescriptive requirements, such as energy and ventilation requirements, installation of walk-off mats, or refrigerant charge specifications. You might want to include the required measures in the tenant guidelines and the lease agreement, along with suggested recommendations. Doing this is not required for complying with SSc9, but may be necessary for other credits where the requirements cannot be fulfilled with the core-and-shell project alone. It is important to clearly define in the guidelines what is required versus what is recommended. Discuss this piece early in the design process to allay the fears of owners who may be hesitant to require tenants to meet specific standards.
Providing tenants with submetering capability and making them responsible for their own energy use can help to lower the building’s energy consumption as well as assist tenants in earning LEED-CI certification. Doing so also, contributes to earning EAc5.2 for your LEED-CS certification.
If you require tenants to purchase specific materials and systems, or to meet certain performance standards, you may achieve better environmental performance, but may also narrow your selection of tenants.
Consider including a section in your tenant guidelines that discusses sustainable operations and maintenance, and encourages the entire building to pursue LEED-EBOM. This is more likely for single-tenant buildings.
Start developing the tenant guidelines by providing an outline of materials and systems essential to the sustainability of your CS building. Details of energy and water savings and exact products used can be filled in once they are finalized. Many projects choose to structure their guidelines in a credit-by-credit list.
Be as specific as you can. For example: “We have provided X number of VAV boxes, giving you the ability to control your individual spaces if you are interested in pursuing LEED-CI IEQc6.2: Controllability of Systems—Thermal Comfort.”
If including cut sheets in the tenant guidelines, the design team should track and collect product data sheets on all low-emitting materials, as well as those containing recycled content, and regional materials; FSC-certified wood; water-efficient products; energy-efficient systems; and IEQ features.
Having this information readily available streamlines the documentation process and makes for less work when incorporating the information in tenant guidelines.
Providing tenants with cut sheets for your paint selections and other products will help them both understand the environmental benefits of your building, and help them select similar items for their own spaces.
Start the process early and make sure that everyone on the team understands roles and requirements, as it can be difficult to get the design team to provide specific information, and many owners are reluctant to review the guidelines.
If you plan to use the tenant guidelines for marketing purposes, make them a priority early in the process.
During the leasing process, provide each tenant with the guidelines. They will need the guidelines before beginning their fit-outs.
Consider how LEED-CS prerequisites impact tenant fit-outs and communicate this to tenants before build-out. For example:
You can also let tenants know that the facilities for collection and storage of recyclables are available to them, automatically earning MRp1 for LEED-CI.
Go back to your outline and fill in missing details on products, systems, actual goals met, and illustrations. The Documentation Toolkit provides a sample tenant guidelines outline and template.
Confirm that all LEED-CS efforts that contribute to the achievement of LEED-CI are properly documented in the tenant guidelines. It’s a good idea to include a LEED-CI scorecard that spells out these areas.
Upload the tenant guidelines to LEED Online. Someone, typically the owner or owner’s representative, will also need to sign the LEED Online credit form, verifying that the guidelines meet the requirements of the LEED credit.
Use the tenant guidelines for marketing purposes. Many tenants that are already planning on achieving LEED-CI certification will seek out LEED-CS buildings that aid in their achievement of LEED. Providing these tenants with a list of the LEED-CS credits attempted and guidelines may help attract them to your building.
Provide all tenants with the guidelines.
If the tenant guidelines include any requirements on the part of the building owner, be sure to collect any required verification of tenant compliance.
Encourage your tenants to attempt LEED-CI certification.
Tenants that work toward LEED-CI certification can benefit from reduced operational costs and better productivity.
Make sure that future tenants are aware of these guidelines and consider incorporating them into a leasing package.
Excerpted from LEED 2009 for Core and Shell Development
To educate tenants about implementing sustainable design and construction features in their tenant improvement build-out.
Tenant design and construction guidelines benefit the Core & Shell certified project in 2 important ways: First, the guidelines will help tenants design and build sustainable interiors and adopt green building practices; second, the guidelines will help in coordinating LEED 2009 for Commercial Interiors and LEED 2009 for Core and Shell Development certifications.
Publish an illustrated document that provides tenants with the following design and construction information:
Provide a copy of the tenant design and construction guidelines to tenants.
From the USGBC website: "The keys to successful green projects have always been preparation, committment and collaboration among all interested parties, and the Green Office Guide: Integrating LEED Into Your Leasing Process is specifically focused on helping tenants and landlords collaborate. This resource will help office tenants integrate green decision-making throughout the leasing process—encompassing team selection, site selection, negotiations, lease language, build-out and the tenant's ongoing operations within the leased space. The information and tools in this guide have been developed to assist tenants and their service providers (brokers, consultants, attorneys, design professionals) in reducing the environmental impact associated with real estate decisions and operations. The information contained within will also be useful for landlords and developers interested in preparing for negotiations with an understanding of the needs of tenants focused on obtaining LEED certification for their build-out."
This template, along with a sample from an actual project, provides a guide and sample language for teams writing tenant design and construction guidelines.
The tenant guidelines must include a LEED-CI checklist, like this LEED 2009 checklist from USGBC.
The following links take you to the public, informational versions of the dynamic LEED Online forms for each CS-2009 SS credit. You'll need to fill out the live versions of these forms on LEED Online for each credit you hope to earn.
Version 4 forms (newest):
Version 3 forms:
These links are posted by LEEDuser with USGBC's permission. USGBC has certain usage restrictions on these forms; for more information, visit LEED Online and click "Sample Forms Download."
Documentation for this credit can be part of a Design Phase submittal.
My project is a residential building. It is necessary to put information about LEED CI project in tenant and construction guidelines, even if the project is not for commercial interiors?
Whether ot not the tenant fit-out will pursue LEED-CI, your LEED-CS needs to put certain things in the tenant guidelines and lease agreements in order to earn prerequisites and credits that you might be attempting. I'd recommend that you review the CS Appendix 4 in the LEED Reference Guide.
I am looking at a mixed-use high-rise project with a residential portion. The credit is normally only for Core and Shell certifications, but has anyone out there had it approved for a highrise Residential building in an NC Certification? If so can you let me know how it went?
Melissa, I am not familiar with any projects that have pursued this credit in NC. If the spaces in your building are not undergoing substantial additional work, then your project might not fit the intent of the credit. However, you could probably make a case to use tenant guidelines as one of the options for the Green Education credit.
Ante, that sounds like an interesting option. Where I am the tenant spaces are normally not fitted out to a high level, thus my interest in potentially adapting the credit (if that's possible). However I think your suggestion may be more reasonable. If they do intend to do a "light" fit-out I will check the CIRCredit Interpretation Ruling. Used by design team members experiencing difficulties in the application of a LEED prerequisite or credit to a project. Typically, difficulties arise when specific issues are not directly addressed by LEED information/guide list more carefully and if there is nothing there I might see if the client is interested in pursuing a CIR. If we do that I'll post the result.
Does anyone know where I can find a template for the Tenant Lease or Sales Agreement discussed in LEED 2009 CS Appendix 4?
Mark, have you checked out the template in the Doc Toolkit here on LEEDuser? I'm not sure it's exactly what you're looking for, but it's a pretty good resource.
Thank you for the speedy response Tristan. Yes, I had reviewed the template in the Doc Toolkit. That will fit the bill for CS SS9. I was looking for a lease or sales agreement that others may have used as a starting point to meet the requirements for an ID credit per CS Appendix 4.
Where can we find an example lease or sales agreement?
Typically the performance requirements would be listed in an appendix that is attached to the standard owner/tenant lease agreement, rather than being included within the body of the lease agreement itself. Owners typically have their own highly evolved lease they prefer to use, so rather than editing that, these requirements are attached to it. And the requirements vary depending on the project. Does that make sense?
Tenant guidelines are a different story. These need to be distributed to building tenants but need not be attached to a lease, or made mandatory in some other way.
Can anyone tell me where I can find "the template in the Doc Toolkit here on LEEDuser" referenced above? Or do I need to be a paid member to access the Doc Toolkit? Thank you, Marci
Hi Marci, yes, members of LEEDuser have access to the Documentation Toolkit tab near the top of the page with templates like the one mentioned. We are currently offering a free trial membership in connection with a special report on LEED v4, by the way.
This seems obvious but I am humoring my client: If the main tenant is submitting for LEED CI can the Core & Shell owner just make tenant guidelines for the other two small tenants in their building and still satisfy this credit? My understanding is that all tenants must sign a tenant agreement. (in fact it should be easier for these two parties to agree such a document--they just want to save on the paperwork)
Melissa, I think so. I'll try to double-check with someone else.
Melissa, we would usually create one set of tenant guidelines, which the owner provides to all tenants. The guidelines under this credit are different from the tenant agreements which may be required to achieve other CS credits.
Sure, that's what I figured. Thanks for your replies.
We understand that the tenant guidelines are just recommendations and not requirements. And the items that the owner would want to enforce will be included in the legal tenant and lease agreement. However, which credits in CS requires to be followed by the tenants also(to score a point under that resspective CS credit) ? For E.g., for Paints & coatings, to score 1 point under CS, does the tenant spaces should also be following the criteria for 'paints & coatings'? In that case of mandatory requirement for the tenant to follow, that will be obviously in the legal lease agreement. Please advise.
In the Reference Guide, Core & Shell Appendix 4 tells you which credits would require a tenant lease agreement.
Is there an ID or EP point available in CS that would require a tenants to commit to LEED Gold?
I have not heard of this. Anyone else?
Sandra, I don't think this exists. Had you heard about it somewhere?
It doesn't, but might it be worth pursuing it as a CIRCredit Interpretation Ruling. Used by design team members experiencing difficulties in the application of a LEED prerequisite or credit to a project. Typically, difficulties arise when specific issues are not directly addressed by LEED information/guide? --There is an ID point available for requiring tenants to achieve exemplary performanceIn LEED, certain credits have established thresholds beyond basic credit achievement. Meeting these thresholds can earn additional points through Innovation in Design (ID) or Innovation in Operations (IO) points. As a general rule of thumb, ID credits for exemplary performance are awarded for doubling the credit requirements and/or achieving the next incremental percentage threshold. However, this rule varies on a case by case basis, so check the credit requirements. for SSc8, EAc2, IEQ c3 or IEQc4, but they also have to be achieved by the Core & Shell project. According to the LEED 2009 manual only one needs to be achieved this way for ID so requiring the tenant to achieve Gold seems a much higher bar. I had a client ask the same question, because they don't want their Gold rating "diluted", not because of the ID point. I'm still debating whether this is a reasonable request.
what are the LEED specific information that should be included in a tenant lease agreement? is it required to include all credits mentioned under case A,B & C of LEED NC rating system? thanks in advance.
Udana, you would need to include any credits that you are attempting, yes.
Does anyone know if the developer/owner can specifiy a requirement for a tennant to design lighing Power Density (%5) or more below
ANSI/ASHRAE/IESNA Standard 90.1-2007 - Table 9.6.1 Lighting Power Densities Using the Space by Space Method.
Yes. You can do that and you can also require certain controls like occupancy sensors in space, where it's not already required per ASHRAE. I do however recommend listing Watts per square feet per space type instead of just 5% below ASHRAE. That just makes it easier for tenants to understand what that means.
Also the design guide is just a recommendation and guideline for the tenant not a requirement. Your tenant sales and lease agreement is separate from that and binding for the tenant.
My project is a retail mall, and we are going for this LEED SS Credit 9.
I was wondering if I can combine both of the following in 1 document:
1) Tenant Guidelines (for the sake of this credit)
2) Tenant sales and lease agreement (for the sake of other credits such as water fixtures, smoking policy, CO2Carbon dioxide sensors...)
It is clearly stated in the notes above that both documents do not include the same content ("...a tenant sales and lease agreement is not enough to satisfy the requirements of this credit.")
My question is:
Can I develop 1 general document, which includes a section for the tenant obligations followed by a section giving guidelines for the purpose of SS Credit 9?
I do not see a problem in this (as long as the requirements are distinguished from the suggested guidelines), but I was wondering whether any of you had previous experience, where the Tenant Guidelines had to be a document distinct from the Tenant Sales and Lease Agreement.
I've never submitted these documents in the way you are suggesting, but I think these should be two distinct and separate documents.
The tenant sales and lease agreement, because it is a legal document, will have much more specific requirements about what needs to be adhered to in order to remain in compliance with the agreement. By contrast, the tenant guidelines should also far more suggestive in tone concerning which measures the tenant should pursue, offering reasons why it would be a good practice to install water efficient fixtures, improved mechanical systems, etc... It should also contain some narrative and background information about sustainability and LEED.
So I would separate these documents for clarity, both for the reviewers and for the tenants.
Many thanks Daniel! I would like to further clarify the following:
The issue is that there several documents that need to be provided to a potential tenant, such as "Lighting Agreement", "Methods of Payment", etc. Hence, the client proposed to issue 1 LEED-related document that would contain a strict binding section for the tenant lease agreements, followed by a suggestive section for the sake of SS Credit 9 (the distinction between what is required and what is advised will be very clear as they are 2 different sections).
Thanks again and best regards!
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