LEED Reviews: LEED Online, Appeals, Design/Construction Submittals, and more

699 replies [Last post]
LEED AP BD+C, Editorial Director – LEEDuser BuildingGreen, Inc. Sep 23 2011 LEEDuser Moderator Post a Comment

Do you have questions on LEED reviews: LEED Online, appeals, design/construction submittals, or anything else? Post them here and get help from other LEED users! This is the "official' forum space on LEEDuser for these topics. Please read through and contribute—and good luck on those reviews!

699 Comments

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Garrett Ferguson ARCH I, LEED Green Associate Perkins+Will
Jul 22 2015
LEEDuser Member
19 Thumbs Up

Appeal Design Credits After Construction Review has begun?

I have a CS 2009 project where 2 credits were denied in the Design Final Review. We are sitting at 42 points if all goes as planned. While I can appeal one of the credits and pursue it through Option 2 instead of Option 1, I need to understand if it's necessary. If we achieve all the credits as planned, we should be fine. If we lose 3 other points during the construction review, we will only be at 39 points. Can I appeal a credit that was Denied during the Design Final Review during the Construction Review?
I'm afraid that accepting the Design Final Review and skipping the Appeal will ruin my chance of appealing later. Will it, or will I be able to appeal the denied credit later if necessary?

Thanks,
Garrett

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Kristina Bach Sustainability Specialist Jul 22 2015 LEEDuser Member 1428 Thumbs Up

Yes - you can wait and appeal it in the Construction Appeal phase if necessary. During the Construction Appeal Phase, you can appeal any denied credits (regardless of whether they were denied during the Design or Construction Review Phases). That is always the strategy I personally recommend to clients so that they are only paying for appeals that they deem absolutely necessary to the project meeting its larger certification goals.

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Garrett Ferguson ARCH I, LEED Green Associate, Perkins+Will Jul 22 2015 LEEDuser Member 19 Thumbs Up

Thank you, Kristina! That is exactly the reason I was hoping to go this route. My client wouldn't be happy to hear that he spent a bunch of money getting from 42 credits to 43. It wouldn't make a difference to him.

Thanks!

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Juliane Muench
Jun 28 2015
LEEDuser Member
892 Thumbs Up

Submission of Design Cr. during Constr. Final Rev. f. 2nd round

Hi!
Split-Review project: We submitted a Design credit for Design Prelim Review and for the Final Design Review, I would like to put this credit on hold and first submit for a second round of review during Final Construction Review.
I understand from the comments, that i have to put the credit on "not attempted" (on LEEDonline) during Final Design Review to avoid a second review at this time. During Final Construction Review I would then mark the credit for "attempt" and get the second review there without having to appeal. Is that correctly understood? Thanks!!

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Rachel Manoguerra Green Associate 3QC, Inc.
Jun 17 2015
LEEDuser Member
22 Thumbs Up

Want to Appeal Denied SSc4.3

Project Location: United States

We have submitted our design review and we got the report back. We want to appeal the about mentioned credit.
In making our changes, the number of parking spaces has decreased by 6. This form/number of spaces is linked to other forms, thus will this effect other credits that have already been accepted? Do we need go back and change the numbers in the other credits as well. (Ex: Alternative Transportation)

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Marcus Sheffer LEED Fellow, 7group Jun 17 2015 LEEDuser Expert 53532 Thumbs Up

For your appeal you should make note of the impact the change has on other credits. I don't think you will be able to change the other credits as you will only be given access to the appealed credit in LEED Online, I think. Even if a credit has been awarded it can be denied if you present new information.

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Rachel Manoguerra Green Associate, 3QC, Inc. Jun 17 2015 LEEDuser Member 22 Thumbs Up

Thank you Marcus! However, let me make a clarification encase this matters for your response. We are only in the design review stage, so the other credits really are not "accepted," however, they're "anticipated" for this stage of the process. So we can go back and make updates it appears. Should we go and update all forms related to parking spaces?

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Marcus Sheffer LEED Fellow, 7group Jun 17 2015 LEEDuser Expert 53532 Thumbs Up

OK. The word "appeal" confused me.

For the design final just make all of the necessary changes to all of the credits this change would affect.

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Rachel Manoguerra Green Associate, 3QC, Inc. Jun 17 2015 LEEDuser Member 22 Thumbs Up

Ok understood. Thanks Marcus!

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Joseph Chang
Jun 03 2015
LEEDuser Member
20 Thumbs Up

PIf4: Schedule and Overview "Not approved"

Project Location: United States

I just completed the Design Final Review and PIf4 is not approved. LEED is requesting additional information. I am moving into Construction review phase next. Can I continue to address this PI (since this is not a credit) in the 'C' phase or do I have to go though the Design Appeal process? Thanks.

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Marcus Sheffer LEED Fellow, 7group Jun 04 2015 LEEDuser Expert 53532 Thumbs Up

No appeal required. Just fix it in the C Prelim.

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Joseph Chang Jun 04 2015 LEEDuser Member 20 Thumbs Up

Thank you Marcus.

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Matt Dem
May 22 2015
Guest
203 Thumbs Up

Can I lock the credits not to be touched by other team members ?

Project Location: United States

Is there any feature in LEED online to lock the credits not to be changed by other team members ? I was about to submit for design final submission but then the owner postponed it for one attachment. Everything is ready to go and I have already gone through the checklist. Now, I do want to keep all the related credits in locked position until I submit it because I do not want go through and check every single attachment and form again

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC May 24 2015 LEEDuser Expert 8536 Thumbs Up

Matt - Unfortunately the new LEED Online feature of marking credits "Ready for Review" does not lock them like LOv3's feature of marking them "Complete" did. Use the Activity Log feature (I see that you now customize the one for all your projects on the main LO landing page) to see what (if any) activity has occurred in a credit since you marked it Ready for Review. You can access a project-wide Activity Log (the road icon on the Details page) or you can do access the Activity Log credit-by-credit on the Credits page (it's the road icon next to each expanded credit.) Good luck on your submittal.

P.S. In regards to locking folks out: Something I haven't explored but wondered about is using Exclusive Access feature to lock folks out. With Exclusive Access on, could you remove all team members from the credits prior to submittal and lock everyone out? It is an extreme solution but if it worked, it would avoid any inadvertent changes.

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Charles Nepps May 24 2015 LEEDuser Member 535 Thumbs Up

Short of changing all Team members projects permission status, the best solution is to email all Team members asking them not to modify anything. Short of that, monitor the activity log, as Michelle suggested, for any possible changes.

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Matt Dem
May 22 2015
Guest
203 Thumbs Up

Filed (2)exemp. performance credit under (1) ID in case one fail

Project Location: United States

Hi,
I filed two exemplary performanceIn LEED, certain credits have established thresholds beyond basic credit achievement. Meeting these thresholds can earn additional points through Innovation in Design (ID) or Innovation in Operations (IO) points. As a general rule of thumb, ID credits for exemplary performance are awarded for doubling the credit requirements and/or achieving the next incremental percentage threshold. However, this rule varies on a case by case basis, so check the credit requirements. credit under the same Innovation in design in case one fails. Would it be acceptable ?

ID credit form shows the first exemplary credit but I attached the response report for the credit review comments and this report has two exemplary points shown under one ID credit, one exemplary point that is already in the form and one as a back up. They both technically eligible but first one was previously commented. We believe that we addressed their comments.

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Todd Reed Daylight Designer, 7group May 22 2015 LEEDuser Expert 11955 Thumbs Up

You have to separate them. The reviewer will only review one attempted ID strategy at a time. You will more than likely get a educational note explaining this. So if the originally submitted one is denied in the design final, then submit the new one in the construction prelim.

The requirements to earn exemplary performanceIn LEED, certain credits have established thresholds beyond basic credit achievement. Meeting these thresholds can earn additional points through Innovation in Design (ID) or Innovation in Operations (IO) points. As a general rule of thumb, ID credits for exemplary performance are awarded for doubling the credit requirements and/or achieving the next incremental percentage threshold. However, this rule varies on a case by case basis, so check the credit requirements. is to have an ID credit assigned for exemplary performance of that credit. An ID credit can only be use for one exemplary performance, other credit from other versions of LEED, or an actual innovation strategy. You cannot throw a multitude of options at the reviewer hoping for the best.

Make sure your documentation is correct and there should be no reason to try and do what you are saying.

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Matt Dem May 22 2015 Guest 203 Thumbs Up

Todd, thank you again

We have filed (3) exemplary points under (3) ID credits as listed below.
1. IDc1.3 - Exemplary point for SSc5.2. Awarded
2. IDc1.4 - Exemplary point for WEc2. Pending (WEc2 has been denied pending clarifications. Technical advice: resubmit WEc2 )
3.IDc1.5 - Exemplary point for WEc3. Pending ( WEc3 has been denied pending clarifications. Technical advice: resubmit WEc3

WEc2 and WEc3 has been denied because of WEp1 is pending for clarifications.

We addressed the comments and resubmitting WEp1, WEc2 and WEc3 and believe that it will clarify the exemplary points too.

We will go for WEc2 and WEc3's exemplary points for IDc1.4 and IDc1.5. I just wanted to add EAc2 as an alternate to IDc1.4 and SSc7.1 as an alternate to IDc1.5 as a back up in case WEc2 or WEc3 fails but you mentioned that I can file only (1) credit for each ID credit

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Matt Dem
May 22 2015
Guest
203 Thumbs Up

Where do I upload the response report for Design Final Package ?

Project Location: United States

We, as a team are getting ready to submit our design final submission and prepared a report to respond to each individual comments made by GBCI. It is a compiled report (one file) that has break down of the responses to each credit comment. My question is where I am going to upload this compiled file and how I am going to aware the reviewer(s) that responses are in this file. Can I upload the compiled file to each credit form that has a comment ?

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Todd Reed Daylight Designer, 7group May 22 2015 LEEDuser Expert 11955 Thumbs Up

It might not be the best method by compiling all the comments for all the credits in one file. It's easy for you, but the reviewer, and sometimes there might be more than one reviewer working on your review, might consider this a nuisance.

You can do this two ways. Upload it in PIF 4 and in each credit in the narrative box indicate that the response is uploaded in PIF4 named whatever. Or just upload it in each credit.

We prefer to submit a separated file for each credit.

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Matt Dem May 22 2015 Guest 203 Thumbs Up

Todd,

Thank you.

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Matt Dem
May 22 2015
Guest
203 Thumbs Up

Can I defer any ID credit to submit it w/ construction package ?

Project Location: United States

Hi,

I previously filed an innovation credit with my design preliminary submission and received an comment from GBCI therefore it is pending. I am getting ready to submit my design final package but want to apply for a different innovation credit and defer it to the construction package. Would it be done ? If so, do I need to mention in my response that I am changing the credit and deferring it to the construction package ?

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Todd Reed Daylight Designer, 7group May 22 2015 LEEDuser Expert 11955 Thumbs Up

You can wait to submit a new ID credit in the construction phase. It's best to put a response notifying the review team that this is what you are doing yet is not required.

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Matt Dem May 22 2015 Guest 203 Thumbs Up

Todd,

Thank you very much.

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Johnathan Woodside Mechanical Engineer Gresham Smith & Partners
May 04 2015
LEEDuser Member
218 Thumbs Up

Appeal after second review

Project Location: United States

I guess my question is; does the second review include review of changes made as a result of comments made during the second review? In other words; Design prelim; Comments made by reviewer; Changes made/comment responses; submitted. Construction prelim; Comments made by reviewer; Changes made/comment responses; submitted- is this last set of information reviewed as a function of the second review, or does that require an appeal to review the corrections made from the third review?

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Charles Nepps May 04 2015 LEEDuser Member 535 Thumbs Up

So your question is do you get a chance to respond to the comments made in the Final (what you're calling "second") review, without using the Appeal process. No. You only get 2 chances to get it right: when you submit for the Prelim and then when you resubmit for the Final. Comments from the Final review are to give you guidance for your Appeal.

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Johnathan Woodside Mechanical Engineer Gresham Smith & Partners
May 04 2015
LEEDuser Member
218 Thumbs Up

Appeal for denied credit

Project Location: United States

If a project has been submitted for review (Design prelim and Construction prelim) comments are received for each review. Upon returning comments from the second review, will the corrections made to a credit in response to comments from the Construction prelim review (EAp2) not be reviewed unless an appeal is made?

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Marcus Sheffer LEED Fellow, 7group May 04 2015 LEEDuser Expert 53532 Thumbs Up

Each credit gets two reviews. A third typically requires an appeal.

A third review is possible if something changes in construction that affects a credit. However, you cannot use this third review to fix previously identified issues resulting from a final review. To fix those issues an appeal is required.

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Johnathan Woodside Mechanical Engineer, Gresham Smith & Partners May 04 2015 LEEDuser Member 218 Thumbs Up

I guess my question is; does the second review include review of changes made as a result of comments made during the second review? In other words; Design prelim; Comments made by reviewer; Changes made/comment responses; submitted. Construction prelim; Comments made by reviewer; Changes made/comment responses; submitted- is this last set of information reviewed as a function of the second review, or does that require an appeal to review the corrections made from the third review?

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Renee Shirey May 04 2015 LEEDuser Member 3308 Thumbs Up

I am little confused by the wording of the question, but I am taking a clue from the title of your original comment, and am going to take a stab at what I think you are asking.

If, after the Design Prelim review and the Design Final review is complete and a credit is Denied, how can it get re-reviewed if changes have been made?

1. If there has been a change in STRATEGY or DESIGN approach in reference to this credit, those changes can be submitted and reviewed with the Construction Prelim Review, as if it was a new credit. It will then get two rounds of review - Construction Prelim and Construction Final review, like all the other credits submitted in this phase.
2. If the changes are just CLARIFICATIONS or providing information that was missing from in the Design phase of reviews, then this would require an Appeal, since the strategy in achieveing the credit has NOT changed, you just want to add more information for the reviewers to consider.
3. I don't know if, during a Prelim review (Desigg or Construction) a credit can be outright Denied, honestly. If it is, you should still have the ability to make a response during the Construction Final Review. If it is Denied after that, then an Appeal is your only option.

It may be helpful if we knew which credit you are having issues with, it may help us answer your question because we may have had similar issues with a particular credit.
Hopefully this is what you were looking for.

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Marcus Sheffer LEED Fellow, 7group May 04 2015 LEEDuser Expert 53532 Thumbs Up

The second or final review of a prerequisite/credit is made in response by the reviewer to the project team's response to the reviewer's preliminary review comments. So the short answer I think is yes. In almost all cases a third review requires an appeal. If you submit one for a third review you should receive a review comment indicating that it has already received two reviews.

Here is how it works. Design prelim, comments, response, design final. At this point prerequisites/credits are anticipated or denied. Then Construction prelim, comments, response, construction final. At this juncture all prerequisites are either earned or denied. Any denied credit require an appeal. You can appeal after the design final for the design credits that were denied.

Under very limited circumstance you can get a third or another round of review for a credit but that is very rare.

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Kumar Biplab May 26 2015 Guest 3 Thumbs Up

We have a project for which we received Constrcution Prelim comments. Can we withdraw some of these credits for the Contruction Final submission and submit them later during Constrcution Appeal Stage? Would we have to pay appeal fees for the credits that we withdraw?

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Marcus Sheffer LEED Fellow, 7group May 28 2015 LEEDuser Expert 53532 Thumbs Up

There is no construction appeal stage without having to pay extra for an appeal. If you withdraw these credits they will be denied in the construction final. You would then be required to appeal them.

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Susannah Goddard
Apr 28 2015
Guest
67 Thumbs Up

(mis)Understanding the LEED Review (and appeal) process

Project Location: United Kingdom

We have recently undergone the Final Design Stage Review and have some credits 'denied'. I was of the understanding that we could submit additional documentation to denied design stage credits and submit for review at Construction Stage Review. Afterall, the LEED manual states that the Design Stage Review is an optional stage to allow design teams to guage whether they are on track to achieve credits, NOT to actually award credits... (this is all done at Construction Stage). Is my understanding correct? Can I add additional documentation to design stage credits (denied) and resubmit at Construction Stage?

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Marcus Sheffer LEED Fellow, 7group Apr 28 2015 LEEDuser Expert 53532 Thumbs Up

Your understanding is not correct.

Once a credit gets two reviews and is denied you have two choices. If you think that the reviewer is in error make the case and send it to GBCI. If you think that the reviewer is correct then you must appeal the credits.

Credits/prerequisites will not receive a third review in the construction phase. The only time that happens is if a change happened during construction that you account for in a previously approved credit/prerequisite.

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Susannah Goddard Apr 28 2015 Guest 67 Thumbs Up

OK thank you Marcus.

So my next question is... Appeal fees.

- What constitutes a "Complex" credit? (assume there is a list somewhere but I can't locate it).

- $500 per credit appeal? That's a hell of a lot of money isn't it?!

- For linked credits (e.g. WEc3 is not awarded because WEp1 is denied), are we required to pay the appeal fee for each of these credits?

- Are there any special circumstances regarding the appeal process and fees which I should be aware of for Campus projects?

Many thanks!

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Marcus Sheffer LEED Fellow, 7group Apr 28 2015 LEEDuser Expert 53532 Thumbs Up

I think the complex ones are EAp2 and IEQp1.

I guess the fee is set to encourage project teams to get it right before having to go to a third review.

Linked ones usually only require one charge.

I can't think of anything unique to a campus project. In general make sure that consistency is maintained throughout the submission.

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC Apr 29 2015 LEEDuser Expert 8536 Thumbs Up

Here is the link to the list of complex credits by rating system type and version - http://www.usgbc.org/articles/understanding-complex-credits-leed-certifi.... For LEED BD+C: New Construction, they list EAp1, EAp2, EAc1, and EQp1 as complex.

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Susan Di Giulio Project Manager Zinner Consultants
Mar 27 2015
LEEDuser Member
1380 Thumbs Up

Reopening one path of LEED-CI SSc1.2 in Construction Review

Project Location: United States

In preliminary design review, we had attempted the Brownfields point, which is an option in SSc1.2.1, as well as 4 other points in that credit. The reviewer responded that we needed to show a remediation program for the whole building, not just the LEED TI project (about 17% of the building). At the time we could not provide that without an extraordinary effort, so we had no response.

The final comment was "Option 2 - Path 1: Brownfield Redevelopment: No additional information has been provided. The documentation does not demonstrate compliance.
One point is denied."

The other 4 points for the credit were awarded.

Now we find that we are unexpectedly close to Platinum, and the owner is considering creating a remediation program for the entire building, which would have to happen sooner or later (building owner is a government entity).

Were this an independent point we would have just withdrawn after the prelim and tried again in construction review, but with it being buried inside of SSc1, how would we proceed?

Is this even possible?

Thanks!

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Marcus Sheffer LEED Fellow, 7group Apr 28 2015 LEEDuser Expert 53532 Thumbs Up

Sounds like you need to appeal.

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Brenna Martin-Shaffer Bohlin Cywinski Jackson
Mar 18 2015
Guest
23 Thumbs Up

LEED Credit Timeline

Project Location: United States

During the process of our split submission information was submitted to GBCI that affected both a prerequisite as well as a credit we were pursuing. The result of the Design Preliminary Submission was that both the prerequisite and associated credit came back as Pending with comments outlining the additional work to be done to achieve both. The result of the Design Final Submission was that the prerequisite came back as Awarded and the credit was listed as Denied. For a number of reasons the Appeals process was never utilized to address the denied credit.

Fast forward a year and I have inherited the LEED submission and am trying to determine what action can be taken to address this denied credit. It seems that in the Final Design Submission criteria in the energy model that was pertinent to both the prerequisite and credit was calculated differently between the two. The project has been built as it was designed and so there are no design changes to warrant resubmission, but it is the manner in which the data was reported that seems to have caused the discrepancy.

My question is that since both the credit and prerequisite were reviewed 2x in the Design Applications and the time period to Appeal has long since passed, am I able to resubmit for the denied credit (and possibly the awarded prerequisite) with the Construction Preliminary Application? If the window for an Appeal between the Design and Construction Submissions has passed do I have any additional opportunity to earn that credit?

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Marcus Sheffer LEED Fellow, 7group Mar 20 2015 LEEDuser Expert 53532 Thumbs Up

You should be able to still file for an appeal. There really is no time limit to do so. You cannot submit it for a 3rd review in the Construction Preliminary phase.

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Brenna Martin-Shaffer Bohlin Cywinski Jackson Mar 23 2015 Guest 23 Thumbs Up

14.1 Appeals Policy "The opportunity to appeal the results of a final review, or the results of a previous appeal, is only available for twenty-five (25) business days after the results of the final review or appeal are published."

So in the above quote from the LEED Certification Policy Manual I understood the "final review" to be both the Final Design and Final Construction Reviews in a split submission. Is it your understanding that this is referring to the Final Construction Submission only?

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Marcus Sheffer LEED Fellow, 7group Mar 23 2015 LEEDuser Expert 53532 Thumbs Up

Rules are meant to be extended. I am certain that USGBC would be happy to take your money for an appeal even after the 25 day period.

Final review would apply to both phases.

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Madhura Dhayagude
Mar 12 2015
LEEDuser Member
54 Thumbs Up

Re-submission for Design Review

Project Location: United States

We are currently working on a project that had submitted documentation for Design review.We were not on board then. After the review, the project went on a hold for a period of almost 3 years. Now the project is active and is interested in completing the certification. The project is currently under construction.
Now my question is can we submit the credits again for Design Review before the Final Review?

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Marcus Sheffer LEED Fellow, 7group Mar 12 2015 LEEDuser Expert 53532 Thumbs Up

If the design credits had already been submitted and reviewed all you can do is respond to the preliminary review comments and get a final review. Each credit only gets two reviews.

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Madhura Dhayagude Mar 12 2015 LEEDuser Member 54 Thumbs Up

Thank you!

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC Mar 12 2015 LEEDuser Expert 8536 Thumbs Up

Madhura - You may not have this situation but if you have design credits that were not previously submitted, you could submit those in the construction application.

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Stella Stella
Mar 06 2015
Guest
323 Thumbs Up

New credit after the preliminary combined review process

Hi,
Can we submit a new credit after the preliminary combined review process(design+construction)?

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Magda Aghababyan CEO, Co-Energi (Pvt) Ltd. Mar 06 2015 LEEDuser Member 723 Thumbs Up

You mean after you received the preliminary review comment? I don't see a problem in that. However the problem is where do you find an extra credit at this time since it is a combined review. If it is a split review, then there is a flexibility to some modification to the design.

However may be it is still possible to target an innovation credit (Ex. Education and awareness program option). Anyway if there is possibility of adding a new credit, in principle i don't see a problem with that.

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Charles Nepps Mar 06 2015 LEEDuser Member 535 Thumbs Up

I've had situations where the documentation for a particular credit simply wasn't available until after the preliminary review. Of course the main problem with submitting the credit, for the first time in the final review, is you only have one chance to get it right.

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Kristina Bach Sustainability Specialist Mar 06 2015 LEEDuser Member 1428 Thumbs Up

You can always attempt a new credit in the Combined Final Application. The only thing to be aware of is that the credit will only receive one round of review (as that Combined Final Review is the last regular review phase). You'll want to make sure that your documentation is really clear and that you've provided everything required. If anything should come up during that review, you would need to appeal the credit in order to provide clarifications (as there simply aren't any more regular review phases after that).

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Stella Stella Mar 11 2015 Guest 323 Thumbs Up

Thanks!

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Devanand Ragbir Mechanical Engineer Devserv Ltd
Feb 24 2015
LEEDuser Member
28 Thumbs Up

LEED CI - deadline for submitting documentation

We registered the Project for LEED CI. A space of about 2000 sqft. As the space was small the client was able to outfit the space in 3 weeks time and occupied the space immediately after. The space was not fully commissioned when the client occupied the space. I have 2 questions.
1. What is the lapse time for submitting documents for LEED CI, after the space is occupied?
2. Is there an issue in occupying the space, if the space was not fully commissioned?

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Charles Nepps Feb 24 2015 LEEDuser Member 535 Thumbs Up

I'm not sure of the exact lapse time for submitting for review, but I believe it's on the order of 2 years. Once you initiate the review process you must respond within 25 working days to comments,
For purposes of fundamental commissioning credit documentation, you only need to submit proof that you have a CxAThe commissioning authority (CxA) is the individual designated to organize, lead, and review the completion of commissioning process activities. The CxA facilitates communication among the owner, designer, and contractor to ensure that complex systems are installed and function in accordance with the owner's project requirements. under contract for the project, not that the commissioning has already been performed.

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC Feb 24 2015 LEEDuser Expert 8536 Thumbs Up

Devanand - Check the LEED Certification Policy Manual regarding submitting for review. It states under Standard Review: Combined Design and Construction Review (page 45): "Within two (2) years of substantial project completion the Project Administrator shall submit, via LEED Online, a complete application for Standard Review."

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Feb 26 2015 LEEDuser Expert 7429 Thumbs Up

A couple of things that I might add. First, I am going to disagree with Charles a little. While the documentation required for EAp1 is pretty sparse, really just the name of the agent, their experience, and some scope check offs, the intent is that the majority of commissioning has been completed. Back in the good-old-day, we submitted the fundamental report, and if we had some systems that were not commissioned due to seasonal or other issues, or some action items that were not completed, we noted that.

That being said, it is rare that the commissioning is 100% complete when the construction submittal is made, and that is fine. CxAs will complete the work, there are always things that are delayed for weather conditions or correction by contractors.

The last part of your question asked if doing Cx1. Commissioning (Cx) is the process of verifying and documenting that a building and all of its systems and assemblies are planned, designed, installed, tested, operated, and maintained to meet the owner's project requirements. 2. The process of checking the performance of a building against the owner's goals during design, construction, and occupancy. At a minimum, mechanical and electrical equipment are tested, although much more extensive testing may also be included. during occupancy was acceptable, and the answer is...absolutely! That is done all the time due to schedule compression toward the end of the job. The trick is making sure that everyone knows what is going on, and not to get worried if things to on and off, or it gets warm, then cold, etc. Sometimes I have gotten great feedback from occupants during the testing, and they seem to feel some assurance in the detail of the commissioning process.

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Charles Nepps Feb 26 2015 LEEDuser Member 535 Thumbs Up

Excellent point Scott! The assumption of course is if you have a CxAThe commissioning authority (CxA) is the individual designated to organize, lead, and review the completion of commissioning process activities. The CxA facilitates communication among the owner, designer, and contractor to ensure that complex systems are installed and function in accordance with the owner's project requirements. under contract they will (and should) complete their work. Maybe there should be a bit more required documentation-wise.

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Pia Öhrling Piacon
Jan 30 2015
LEEDuser Member
44 Thumbs Up

When can construction review start for a NC project

Project Location: Sweden

How much of the building must be ready before you can send in constuction review?
The building is not fully leased yet so there are some core and shell spaces that are not finished but only about 30%.
What are the rules must 40% be ready or 60% or more?

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Todd Reed Daylight Designer, 7group Jan 30 2015 LEEDuser Expert 11955 Thumbs Up

You say this is NC, yet you are talking about leasing spaces, so is this an actual NC submission ofr CS submission. If a CS submission, the spaces do not have to be leased to submit. If this is NC with commercial lease spaces, as long as you have the tenant lease agreements in place to ensure those leasable spaces meet the credit requirements, then you won't need to worry about those spaces.

But really, it depends what credits your are attempting and what design credits you have pushed into the construction review.

If construction is still occurring, then you will still be generating construction waste. So you won't be accurately documenting the construction waste. Are all your submittals in for all the VOC products to ensure that they meet the requirements of EQc4?

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Pia Öhrling Piacon Jan 30 2015 LEEDuser Member 44 Thumbs Up

It is a NC project due to the 40/60 rule, since it is more than 60% leased and a large portion of that is one tenant.
We will go for all VOC credits except formaldehyde1. Formaldehyde is a naturally occurring VOC found in small amounts in animals and plants but is carcinogenic and an irritant to most people when present in high concentrations, causing headaches, dizziness, mental impairment, and other symptoms. When present in the air at levels above 0.1 ppm, it can cause watery eyes; burning sensations in the eyes, nose, and throat; nausea; coughing; chest tightness; wheezing; skin rashes; and asthmatic and allergic reactions. 2. A known carcinogen with no known safe exposure level. Formaldehyde occurs naturally, but appears in unnaturally high concentra­tions in many buildings because it is an ingredient in binders used in many building materials and furnishings., waste credit, regional and recycled. Aim is Platinum.
The first tenants will be moving in, in some months but if we have to wait until the building is 100% leased it might take a year or more after first tenants have moved in. Seems strange that LEED would require that. Of course there will be some construction waste and building material etc but only for fit outs. The lighting design, plumbing, HVAC, etc are all included in the Core and shell sope so fit out is only interior material as flooring, paint, modular walls etc.

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Charles Nepps Jan 30 2015 LEEDuser Member 535 Thumbs Up

My gut feeling is you'll need to wait until construction is complete, but I would recommend sending the question to the GBCI via the Feedback option on LEED Online.

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Marcio Alberto Casado Pereira
Jan 13 2015
Guest
4258 Thumbs Up

Deadline for Appeal

Project Location: Brazil

Hi Folks,

We received the final decisiona on a very complicated industrial building we are pursuing certification for and EAp2 and IEQp1 were denied. We are appealing, but process has been going on for over 3 months now...it requires project updates and extra info from vendors that we are having a hard time to get on board. Is there a maximum deadline we have to submit documentation by? Any particular/special procedure we should take in this type of case? This building is part of a campus of 4 buildings and the 3 other buildings sucessfully achieved LEED certification. All 4 were built under the same contract and pursued LEED under the same process.

Thanks!

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Marcus Sheffer LEED Fellow, 7group Jan 13 2015 LEEDuser Expert 53532 Thumbs Up

Generally you have 25 working days to respond. You can ask for extensions. If you do not formally ask for an extension you basically get one anyway as they do not finalize the review until you respond. I am not aware of any formal cut off date but know that some projects take more than a year to respond.

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Charlie Haas
Jan 09 2015
Guest
13 Thumbs Up

Submitting New Design Credits During Construction Review

Project Location: United States

I am working on a project that underwent a split review. We have received and accepted our final design review submission. A short while after this, the owner decided that they would like to potentially add additional design credits that were never submitted before. Now that this has come up, I have a few questions:

1.) Has anyone else been in a similar situation?
2.) Is this possible? If so, how is it handled? Is it viewed like an appeal and a fee is applied/required or since it is a previously unsubmitted credit, can it go in with the construction credits no issue?
3.) If submitted, does it reopen all previously submitted design credits for another review?

This is a NC 2009 project.

Thanks

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Marcus Sheffer LEED Fellow, 7group Jan 09 2015 LEEDuser Expert 53532 Thumbs Up

You can submit the additional design credits with the construction preliminary review. No problem, no extra fee.

All previously submitted design credits are always subject to re-review if some new evidence is presented. Also when you submit the construction review you have to indicate that nothing changed during construction that would affect impact the previously submitted design credits. Note the design credits are anticipated, not earned at this point.

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Barry Giles Founder & CEO, LEED Fellow, BuildingWise LLC Jan 09 2015 LEEDuser Expert 5526 Thumbs Up

Marcus, On the new format LEED on LIne we have a CS project that has been through two rounds of Design review and an appeal. Since that time all the agreed design credits now show 'awarded', not 'anticipated' . While I have no intention of popping the champagne just yet, (we still have the two rounds of construction review to go)....I'm just wondering if 'awarded' is the new nomenclature on the new format LEED On Line?....Ideas?

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Marcus Sheffer LEED Fellow, 7group Jan 12 2015 LEEDuser Expert 53532 Thumbs Up

Sounds like semantics Barry. I was not trying to use the specific language being used in LEED Online, just conveying the reality of what can happen after the design review. Awarded credits can be unawarded in the construction review process and as far as I know you still need to indicate if anything changed during construction that affected a previously awarded design credit.

I think they have been using the term awarded in LEED 2009. Anticipated was used under LEED v2 which is probably the more accurate term. When you have been around as long as we have, the terms just all run together!

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Heidi Sentivan Project Manager Cueto Kearney Design
Jan 09 2015
LEEDuser Member
55 Thumbs Up

NC v2.2 Optional Misc. Documents on Project Summary DocumentsTab

Project Location: United States

Hello,
We are getting ready to submit our combined NCv2.2 submission. I've uploaded the required documents in the project summary section including plans, elevation and sections that are reformatted and cleaned up versions to make them easier to read. Should I put any of the actual construction document sheets in the Optional Misc. Documents section? I don't want to include too much information, but I do want to include enough documentation to minimize any questions. Any recommendations on what to put in the optional section would be greatly appreciated!
Thanks.

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC Jan 09 2015 LEEDuser Expert 8536 Thumbs Up

Heidi - If your cleaned up versions already convey the needed information, then I would not muddy the water with other drawings. I like to provide the minimum required and not overburden anyone with extraneous information. Typically, however, I use the construction drawings to avoid additional work.

Also, I didn't regularly upload anything to Optional Miscellaneous Documents in LOv2.

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Nicholas Klever Intern Architect Bailey Edward Architecture
Jan 06 2015
Guest
71 Thumbs Up

Mid Review Clarification of LEED Project Boundary

Project Location: United States

We have submitted an addition project for Design and Construction review under the new construction and renovation system. We just recently received a mid review clarification requesting to submit an updated LEED project boundary. We Have determined that our updated LEED boundary may affect whether or not we will achieve other sustainable site credits that we are attempting. There is an issue with coordinating this information because we can't access the information that was submitted while the project is under review.This will be the first time I have gone through this process. I talked with a few colleagues and they have recommended that one option would be to take the project out of review.Can anyone give me some advice on how to proceed?

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ADRIENN GELESZ LEED AP, ABUD Engineering Ltd. Jan 07 2015 Guest 1634 Thumbs Up

Nicholas, You can review what has been submitted in the timeline tab, under snapshot.
If you need to change documentation in any credit, I would suggest writing this to the review team along with the new project boundary. Or, if you are only in preliminary review phase, you can always change submittals for the final submittal.

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC Jan 07 2015 LEEDuser Expert 8536 Thumbs Up

Nicholas - Based on what I learned in the new LEED Online webcast yesterday, for migrated LEED 2009 projects, the reviewers should be able to open other affected credits and push them back to you for uploading documents as part of the Mid-Review Clarification. Consider noting in your response about the specific credits and the need to update documents. The reviewers should know to utilize this new feature of LO. That way you can save your Final Review for making changes instead of utilizing it to deal with a situation that arose via this Mid-Review Clarification. Changing the LEED Project Boundary can be tricky and affect several credits so be sure to do your homework before replying to the Mid-Review Clarification.

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Nicholas Klever Intern Architect, Bailey Edward Architecture Jan 07 2015 Guest 71 Thumbs Up

Michelle,
I am wondering if we are able to reply to the clarification request more than once. For example can we reply and inform the review team that we are working on providing the clarification information but would like them to push back certain credits for coordinating the revised LEED boundary, and make a second reply with the upload of the revised documents?

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC Jan 07 2015 LEEDuser Expert 8536 Thumbs Up

Yes - I wish they had better instructions about that as it is somewhat vague as is. Once you reply to acknowledge receipt of the Mid-Review Clarification, it closes and your review team has to re-open it in order for you to upload the content response of the clarification (at least in LOv3). Now it appears that once they review and acknowledge your reply, they will also open (or push) credit(s) back to you for uploading of the information directly into the affected credit(s). My energy reviewer recently wrote to me: "You were correct to respond and acknowledge receipt. GBCI typically responds via LEED Online to reopen the mid-review clarification. That takes a few days."

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Ralph Bicknese Principal Hellmuth + Bicknese Architects
Dec 04 2014
LEEDuser Member
278 Thumbs Up

Changing Innovative Design Credits during Review Process

Project Location: United States

We are in the process of submitting a project for LEED construction credit documentation. Being unfamiliar with this process, will there be an opportunity to pursue an alternative ID credit if the initial comments during the review appear to suggest we will not meet the requirements for achieving the ID credit originally attempted?

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC Dec 04 2014 LEEDuser Expert 8536 Thumbs Up

Hi Ralph - Yes but you will only get 1 review (in the final review) on the new ID credit.

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jorge calderon earth lab
Nov 27 2014
Guest
259 Thumbs Up

new files after D&C Preliminary Review

Project Location: Mexico

In response to the preliminary review, before final review, Should I erase all wrong documents and just keep the new updated files? I have different situations, but one is in a written text I added some information. Is it correct to upload all fixed document or just the new few words in a new narrative?

Thanks in advance

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Charles Nepps Nov 27 2014 LEEDuser Member 535 Thumbs Up

I would upload all corrected documents. If you are concerned that the reviewer will not realize the new text document contains minor changes, be sure to highlight the changes. You could also add a narrative listing all documents that were changed in response to the review comments.

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jorge calderon earth lab Nov 27 2014 Guest 259 Thumbs Up

Thank you Charles.

Should I notify in the narrative also the changes made to the leed form?

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Charles Nepps Nov 27 2014 LEEDuser Member 535 Thumbs Up

It's not required, but depending on how much documentation was involved in the credit, it should help the Reviewer zero in on just the information that needs to be looked at again. You could write something very simple such as;
"The following documents and forms were edited in response to the preliminary review comments;" Then just list the document names and LEED form numbers, you've changed.

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Therese Thompson Project Manager Cordogan, Clark & Associates
Oct 27 2014
Guest
61 Thumbs Up

appeal timeline

Project Location: United States

We've received our final review report and will have to appeal a decision on EAp2, which also affects two credits. Can anyone tell me how long we should expect to wait for the results of this appeal?

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Todd Reed Daylight Designer, 7group Oct 27 2014 LEEDuser Expert 11955 Thumbs Up

From the time you hit submit, maybe 3-5 weeks. Since Greenbuild is done, people will back at submitting projects. In a month or so you'll get more with people trying to submit before the end of the year. Those could create a back log. Remember, your review has to go through a bunch of admin stuff prior to it getting to the reviewer and before you get it back from the reviewer.

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Jon Clifford LEED-AP BD+C, GREENSQUARE Oct 27 2014 LEEDuser Member 2250 Thumbs Up

A few years ago, I submitted between Greenbuild and the year-end holidays, and GBCI's response took MONTHS. They seem to have fixed the problem. We did the same last year, and we were amazed how quickly they responded. We weren't ready for it.
I think that they are moving things fairly quickly, but as Todd suggests, it may all depend on how you fit into the queue.

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Therese Thompson Project Manager, Cordogan, Clark & Associates Oct 28 2014 Guest 61 Thumbs Up

Thanks to you both for your thoughts on timeline.
A follow-up question on appeal cost: Our report states that EAc1 and EAc6 will be re-evaluated after we resubmit EAp2, and that we do not have to appeal those points. However, when we try to submit for review, with only EAp2 checked for submittal, we get a message that we've not satisfied the submittal requirements, presumably because our points don't total 40 without EAc1 and EAc6. If we check EAc1 and EAc6 to submit, the appeal cost goes up to include those credits. What am I doing wrong?

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kelly ryan
Oct 17 2014
LEEDuser Member
203 Thumbs Up

Submitting design prereq. credits during construction review

Project Location: United States

Is it acceptable to submit design prerequisite credits during the construction review phase?
Based on all the information that I have read, this is acceptable to add in new design credits during the construction review, but want to be sure that there isn't any caveat when it comes to the prerequisite credits.
We have already submitted for our preliminary design review. We did not include documentation for the EQ P.2 as we expected to provide photographic documentation of a no smoking sign that will be installed.
However, I am starting to question my decision of deferring this credit submission to construction and wish to confirm that this is acceptable to wait.
Thanks

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Todd Reed Daylight Designer, 7group Oct 17 2014 LEEDuser Expert 11955 Thumbs Up

Yes, each credit or prerequisite gets two reviews and design credits can be submitted during the construction phase review.

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Mike Stopka Director of Sustainability Solomon Cordwell Buenz
Oct 10 2014
LEEDuser Member
378 Thumbs Up

Can you add a new credit while in the Construction Review Phase?

I am working on a project that is currently in the Construction Preliminary Review Phase. We are realizing that Gold Certification is a reality now. Is it possible to add two new credits that haven't been reviewed yet? If so, what is the process for this?

Thanks.

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Todd Reed Daylight Designer, 7group Oct 10 2014 LEEDuser Expert 11955 Thumbs Up

Yes, and this is assuming that you have not submitted for your Cprelim.
Depending on the version, 2.2 or v3, you will in 2.2 click on the credit you want to attempt from the scorecard, and in the credit page hit attempt and assign it. In v3, just add from the admin section and add it.

If you a have already submitted you C prelim and you are waiting to submit your C final you can also submit any credit. Understand, you will only get one review. If not earned you would have to then appeal it.

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Mike Stopka Director of Sustainability, Solomon Cordwell Buenz Oct 10 2014 LEEDuser Member 378 Thumbs Up

We have submitted our construction prelim. We are in the process of responding to their comments and realized that there could be a few more points on the table.

So there is no additional fee for adding credits after the two prelim reviews (design and construction) ? Technically they do not need to review anything else except what we resubmit for their comments or appeal.

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Todd Reed Daylight Designer, 7group Oct 10 2014 LEEDuser Expert 11955 Thumbs Up

Correct, no additional cost to add a credit for C final submission because your fees are based on square feet. Again, they will review the new credits once and they will either earned or denied. If denied you will need to pay for an appeal to earn them.

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Mike Stopka Director of Sustainability, Solomon Cordwell Buenz Oct 10 2014 LEEDuser Member 378 Thumbs Up

Great. Thanks

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Shivani Langer Project Architect/LEED administrator Stantec
Oct 07 2014
LEEDuser Member
62 Thumbs Up

Re-applying for a credit approved in Design submittal

Project Location: United States

At the time when we were submitting our design submittal, the elementary school project was only going to be able to get 7% of its energy offseted with renewables. Since then, we have got PV panels that can offset all 100% of the energy used by the building.
We would like to reapply for EAc2 so that we get all 7 points and not just 1 point that was originally awarded for the project. What would be the process to do this? Does this need to be an appeal?
There are other credits that get affected by this change, like the EAc1 (Optimize energy performance) and the SSc7.2 (Heat island affect - roof). Will we need to re-apply for those too as they were already awarded to us. Do we have to reapply for these and will these have to be done through an appeal as well?
We would also like to get an exemplary point for EAc2 as we are doing much more than the max 13% that the credit awards for energy offsets. My understanding would be that if we do not apply for EAc2 to change it from 7-13%, we wont be able to apply for the exemplary credit. Is this correct? Thank you!

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Renee Shirey Oct 08 2014 LEEDuser Member 3308 Thumbs Up

A small point of clarification - the design credits that were approved at the end of the Design Submittal are technically "Anticipated", not "Awarded". It is not until the Construction review has been completed that points/credits are "Awarded" to a project. Think of it this way - the reviewers "anticipate" that the design credit will be awarded - based upon the original design that was submitted. But in your case, the design has changed.

In the Construction Submittal (when doing a split review), not only do you submit the construction credits and any desired design credits that may not have been submitted at the Design Submittal, you can also resubmit any "anticipated" design credit if something has changed during the project that would alter the results of the previously submitted credit. This sounds like your case.

Select the credit that you want to reopen, and then click on the "In Progress" icon on the Credit Information page. Make the changes to the credit form, and also be sure to provide a narrative to the reviewer explaining why the credit is being resubmitted - that way they know what changes to be looking for. When done with your changes, click on the "Complete" icon on the Credit Information page, and the credit will be closed and ready for when you attempt your Construction Submittal. The Status for the modified credit will have a green checkmark on the Scorecare page - that tells the reviewers that the credit has been opened and needs to be reviewed.

Hint - once you click the "In Progress" icon you cannot undo it. You have to reclose the credit by clicking the "Complete" icon, and the credit will be flagged (the green checkmark) for review during the Construction Submittal. If you open an "anticipated" credit by accident, make sure to add a note in the Special Circumstances field in the credit, explaining your error. (been there, done that)

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Brianne Smith Architect, RB+B Architects Oct 08 2014 LEEDuser Member 19 Thumbs Up

I posted a similar question earlier, and the comment we received indicated that to resubmit a credit from the design phase in the construction phase would require a $500 fee per credit. Can anyone clarify when this is or isn't the case? Thanks.

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Jennifer Wehling Director of Sustainability, Lionakis Oct 08 2014 LEEDuser Member 111 Thumbs Up

In my recent experience, if you have changes to the design after the design review is complete, you can have the effected credits reviewed again in the construction submittal without an appeal.

On my project we moved a few walls taking 2 larger rooms and changing them into 3 smaller rooms, this affected a few different design credits including EQc2, EQc6.1 & 6.2, MRp1 and maybe even a few others. We also added PVs to the project which affected EAp2, EAc1 & EAc2. We did coordinate with our review team first to confirm it would be allowable to have these credits re-reviewed during the construction submittal based on our situation.

Another thought – maybe someone can confirm this - after you accept your design review I don’t think you can appeal a design credit. Resubmitting during the construction phase may be your only option.

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Kristina Bach Sustainability Specialist Oct 09 2014 LEEDuser Member 1428 Thumbs Up

To respond to Jennifer's last point regarding when you can appeal:

In Split Reviews, we all know there are two appeal phases: Design Appeal + Construction Appeal. The Design Appeal phase can obviously only include Design Phase credits (as those are the only things to have been fully reviewed and denied at that point). The Construction Appeal phase, however, can include any denied credits (i.e. Design Phase Credits and/or Construction Phase Credits). So you could accept the Design Phase results and still go back and appeal any denied credits at a later date.

For our projects, we typically recommend waiting to file any appeals until after the Construction Preliminary and Final Reviews are complete and you know exactly where the project stands (i.e. will those denied credits get you to another threshold? are there cheaper appeal options? etc.). Additionally, it has the potential to slightly reduce the overall timeline as you move from two appeal phases (two 25-business days reviews) to one appeal phase (one 25-business review). The only time we really deviate from this wait-process would be in cases where a Design Phase prerequisite was denied - that you would definitely want to appeal in the Design Appeal Phase to confirm that you've addressed all issues/can get LEED certified.

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Shivani Langer Project Architect/LEED administrator, Stantec Oct 09 2014 LEEDuser Member 62 Thumbs Up

Thank you everyone for your responses! I am still a little confused. Renee, to your point, the credits in design phase say awarded in the score card, not anticipated. I think it said anticipated after the preliminary design submittal.
I hear that we can appeal a point that was denied, does one have to appeal a point that was awarded to re-submit durinng construction submittal? It seems Jennifer didnt have to do it for their project. If this means getting a confirmation from the review team to confirm what they think needs to be done, I can send an email to the reviewers (is that the best way of contact - where can I find the best contact email or phone number)? Thank you!

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Jennifer Wehling Director of Sustainability, Lionakis Oct 13 2014 LEEDuser Member 111 Thumbs Up

Shivani -
Kristina makes a good point that you could appeal these at the end of the construction submittal, but I would guess that is longer than you would want to wait.

I think because these points were not denied originally and you have a legitimate design change, you can have the effected credits re-reviewed during the construction phase. We use the GBCI contact page to reach out to our review teams on tricky issues like this one. If you happen to be going to GreenBuild next week, you could drop in or make an appointment at the Workzone to discuss the issue as well.

Good Luck!

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Shivani Langer Project Architect/LEED administrator, Stantec Oct 13 2014 LEEDuser Member 62 Thumbs Up

Jennifer, thank you for your response! I had the same thought, I will bring it up at the workzone at greenbuild when I am there. I hope the response is to not have to appeal each credit as it affects a lot of credits and that would be a lot of money for the client who has worked hard to collect money for all the PV panels to make a net zero building possible. Thank you!

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kelly ryan
Oct 07 2014
LEEDuser Member
203 Thumbs Up

Attachments for the Resubmission

Project Location: United States

I am resubmitting a credit in response to LEED comments from the intial submission. The attachment file has been updated. Should the original attachment be retained as reference of the original submission? or should it be removed to avoid any potential confusion?

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Marcus Sheffer LEED Fellow, 7group Oct 07 2014 LEEDuser Expert 53532 Thumbs Up

Retain the original. In the name of the new file be clear it is revised or updated or something to that effect.

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Susannah Goddard
Sep 24 2014
Guest
67 Thumbs Up

Providing clarifications to Design Phase Review

Project Location: United Kingdom

Our project has just received the Design Phase Review feedback from USGBC and we are now in the process of addressing the issues raised with some of the credits. In some circumstances I would like to add narrative to clarify what has been done to address the USGBC Design Phase review requirements for some of the credits.

At present I am clicking the "Special Circumstances" tab to bring up a box in which I can add the narrative/clarifications. Is this acceptable to the USGBC? I appreciate that is isn't really the intended use of this tab, however I can't find anywhere else suitable to add a narrative. In some of the USGBC Design Phase Review comments they specifically state that a narrative should be provided...

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Emmanuel Pauwels Owner, Green Living Projects s.l. Sep 24 2014 LEEDuser Member 2944 Thumbs Up

Susannah, that is one way of doing it. Another way would be create a document and upload it with the rest of the uploads. You could call it "Supporting Narrative " and make one for each credit where you want to make changes.

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Sep 26 2014 LEEDuser Expert 7429 Thumbs Up

I agree with Emmanuel, write a memo to the reviewers with your response and any changes that have been made. We typically call it just that, "Response to Reviewer Comments".

Frankly, it is quite often that if we had done a memo as part of the original submission if we know it comes up fairly often (which you get a feeling for as you do more projects), we might have avoided the question in the first place. It is never wrong to provide more information than asked if it would enhance the logic of your submission.

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Denise Dauplaise Architect, Berners Schober Dec 04 2014 LEEDuser Member 221 Thumbs Up

We have several credits that require a narrative explanation in response to the review, but several of these have no place to upload a response. I read the comment about clicking "special circumstances" (where is that?), and the one about loading with the rest of the uploads. Do we need to be concerned about the responses being associated with the credit they questioned?

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Marcus Sheffer LEED Fellow, 7group Dec 04 2014 LEEDuser Expert 53532 Thumbs Up

Special circumstances is at the end of each form.

I would suggest that you not use that for providing a narrative response. Just upload a separate document with your narrative response. Your response should be associated with each credit in question.

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Denise Dauplaise Architect, Berners Schober Dec 04 2014 LEEDuser Member 221 Thumbs Up

I should clarify. Each of our credits in question has a separate response narrative, labeled per credit. I just don't know where to upload the narrative response.

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Kristina Bach Sustainability Specialist Dec 04 2014 LEEDuser Member 1428 Thumbs Up

Denise, the Special Circumstances section appears at the bottom of every Credit Form in LOv3. When you click that box, it opens up a new text field and a new upload field specific to that credit. It's generally easier to compose the narratives in word and then upload the doc/pdf as a response than try to type in that text field.

It's strongly recommended that separate narratives be provided for each pending credit due to the fact that different people look at different credits. You don't want to upload the response to EAp2 for example within SSc4.1 as it might then be missed by the person when looking at the model. We typically will paste in the entire review comment into word and then write our response to each pending issue below that. That way the reviewer knows that we saw each issue and knows exactly what we changed/how we responded to the questions. I concur with Scott that calling it something like "Project Response" is a good practice. That helps reviewers identify it quickly as a guiding document to then help them examine the additional new information/changes with a better understanding of your thought process/actions.

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Denise Dauplaise Architect, Berners Schober Dec 04 2014 LEEDuser Member 221 Thumbs Up

Thanks Kristina and Marcus. I finally opened my eyes and found the special circumstances!

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John Stouffer
Sep 22 2014
Guest
46 Thumbs Up

LEED final review...past due?

Project Location: United States

Is LEED final review typically late? The anticipated date of return was 10 days ago. We're getting a little nervous. We did have a clarification, but that was returned in a timely manner. Is this typical lately? Our Preliminary review was 6 days late as well.

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Todd Reed Daylight Designer, 7group Sep 22 2014 LEEDuser Expert 11955 Thumbs Up

They can be depending on the time of year. On average we have found a week past the return date is typical.

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Marcus Sheffer LEED Fellow, 7group Sep 22 2014 LEEDuser Expert 53532 Thumbs Up

That can happen especially in the rush to get projects certified ahead of Green Build every year.

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John Stouffer Oct 01 2014 Guest 46 Thumbs Up

Thanks for the comments. It is now 18 days past due the anticipated return date for the final review. Our client is getting a little impatient. Should I contact someone or is this still typical?

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Todd Reed Daylight Designer, 7group Oct 01 2014 LEEDuser Expert 11955 Thumbs Up

To keep your client happy and keeping the blame off you, give customer service a call asking for the status of the review. There is really nothing you can do at this other then ask. If it's still being reviewed, you can pass this on to your client.

There are only so many review teams. So on top of dealing with an influx of new certifications, they can also be swamped with finals, appeals, MRCs, or anything else that may come into question. Certs go through a few people before they are sent back to the project teams to ensure consistency and to ensure the review is done right.

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Charles Nepps Oct 01 2014 LEEDuser Member 535 Thumbs Up

I've called several times about the status of past due reviews. They'll make a record of your call and pass it along to the review team. Whether or not it has spend up the response time is hard to say, but it certainly doesn't hurt. In my experience, they are very customer oriented.

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John Stouffer Oct 01 2014 Guest 46 Thumbs Up

Ok. Thanks.

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Dennis Park Perkins + Will
Sep 18 2014
LEEDuser Member
15 Thumbs Up

Appeal Process

Can we appeal multiple times for different credits? If so, are there time limits between the appeals?

I ask because we have different paths we've routed to achieve our end goal. We're not sure if it'd be advantageous to appeal all the credits at once. Or do we appeal the "lower hanging" credits first and see if we achieve our goal with one shot.

Thanks for any advice. Apologies if this has already been covered.

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Todd Reed Daylight Designer, 7group Sep 19 2014 LEEDuser Expert 11955 Thumbs Up

As long as you keep paying, you can keep appealing. At $500 a shot, I would go for what is needed to reach your goal first with the low hanging ones.

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Barry Giles Founder & CEO, LEED Fellow, BuildingWise LLC Sep 19 2014 LEEDuser Expert 5526 Thumbs Up

Dennis, some credits can cost $800 to appeal rather than the $500 (to do with complexity). Todd is quite right...easy stuff first though.

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jane kane
Sep 17 2014
Guest
28 Thumbs Up

Mid-review clarification tab in new leedonline

HI there, need help for the new leedonline platform.
Just received mid-review clarification request by reviewer and we were asked to view the details and respond with your clarification on the Clarifications tab in LEED Online.

However, unlike the old leedonline platform, we can't find the clarifications tab in the new LEEDonline platform.

can someone please help.

thank you!

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Barry Giles Founder & CEO, LEED Fellow, BuildingWise LLC Sep 19 2014 LEEDuser Expert 5526 Thumbs Up

Jane...this is a 'missing in action' item that GBCI still need to cover, however if you email them direct they will forward the mid review in email format.

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Alfred Servodidio Project Manager JMV Consulting Engineering
Sep 11 2014
LEEDuser Member
72 Thumbs Up

Equipment submittals do not match design documents

Our project is being submitted for a split review. The design credits have not yet been sent for review to USGBC. The project is entering the physical Construction Phase and as a result Contractor equipment submittals are being reviewed by the CxAThe commissioning authority (CxA) is the individual designated to organize, lead, and review the completion of commissioning process activities. The CxA facilitates communication among the owner, designer, and contractor to ensure that complex systems are installed and function in accordance with the owner's project requirements.. The CxA is reviewing submittals based on a specified set of design documents that the project team agreed would be part of the design credit submission. Since that set of design documents have been issued there have been some changes to equipment and the drawings have been revised to match this new equipment. As a result the contractor submittals dont always match the design documents the CxA is comparing them to.

How should I handle this?

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Todd Reed Daylight Designer, 7group Sep 11 2014 LEEDuser Expert 11955 Thumbs Up

I would ensure that all the documentation uploaded on LEED online is consistent. For example, if the design documents submitted in PIF 4 contains different information then that provided for other credits, like EAp2, this will be called out. This is especially true with any mechanical schedules. You don't want the reviewer to be looking at the submission and wondering what was actually built. The other issue that can occur is when you submit the construction credits. Reviewers will back approved design credits to ensure things are what they are claimed to be. If you provide different info in the construction submission, they will call out the discrepancy.

I would hold off until these changes are complete. There is no LEED issue with the CxAThe commissioning authority (CxA) is the individual designated to organize, lead, and review the completion of commissioning process activities. The CxA facilitates communication among the owner, designer, and contractor to ensure that complex systems are installed and function in accordance with the owner's project requirements. reviewing submittals that don't match the drawings. It just makes the CxA's job harder.

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Alfred Servodidio Project Manager, JMV Consulting Engineering Sep 11 2014 LEEDuser Member 72 Thumbs Up

Thank you Todd.
How would you suggest we handle equipment substitutions going forward into the Construction phase. Any substitutions will be assured to adhere to LEED criteria however the substituted equipment will not match the design drawings. Should we send updated drawings along with the Construction Submission?

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Todd Reed Daylight Designer, 7group Sep 11 2014 LEEDuser Expert 11955 Thumbs Up

Changes in HVAC equipment will effect mostly EAp2. EAp2 is typically submitted in the construction phase since you want the energy model to be the same as the as built. Based on the amount of changes you have going on, it might be best to just defer all the d credits that are potentially effected by these changes until they are complete. Then in the construction, submit the corrected drawings with those credits. I don't think I would submit a set of drawings knowing that there would be drastic changes later on just to avoid all the resubmission of documents and writing narratives to explain all the changes.

Understand, that changes do happen during construction even after the design credits have been submitted. If a change effects a design credit, then you have to resubmit that credit.

I'm hoping I understand your situation in that you are having a large of amount of changes from the design documents. If that really is the case and you expecting all these substitutions, what is the rush to submit a design phase then construction. Just wait till everything is all worked out and correct and submit a combined submission.

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Sep 15 2014 LEEDuser Expert 7429 Thumbs Up

I am interpreting your question a little differently, Alfred. You seem to be describing the normal process of construction...as engineers we design systems based on equipment, luckily that is called the "basis of design", and that is what is scheduled and specified. But there are always alternate acceptable manufacturers, and sometimes contractors will propose more...which requires a specific substitution request.

If that is the situation, then there is really no change, just the manufacturer of the system components is different. Commissioning will cover any unique characteristics that might modify sequences, but that is rare.

Now, if the contractor has made a substitution request to change a system, like electric boilers instead of natural gas (I am having trouble coming up with a more subtle example), then that is a major change that affects so many things, including the energy modeling, that you would definitely need to re-submit several credits.

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Therese Thompson Project Manager Cordogan, Clark & Associates
Sep 10 2014
Guest
61 Thumbs Up

review response letter

We are ready to submit our revised application for Final Review, and want to know how/where we should submit/upload the response letter that we've prepared. We understand that this is not a required document but a consultant strongly recommended that we provide one as a way of summarizing the clarifications we've made. Of course, we've also addressed all review comments within the applicable credit forms.

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC Sep 10 2014 LEEDuser Expert 8536 Thumbs Up

Therese - I think this is good practice and is helpful to the review team - especially if you have decided to withdraw any credits.

I typically put it into PIf4 under Upload PIf4-SC (special circumstances). I outline what the document is in the Special Circumstances text box.

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Charalampos Giannikopoulos Founder DCarbon
Sep 03 2014
LEEDuser Member
342 Thumbs Up

Mark LEED v4 credit as ready

Does anyone know how a credit/prerequisite can be marked as "ready" in the new LEED Online (v4)? Even if a form has been completed and all relevant documentaion uploaded, the corresponding credit does not offer an option to be marked as ready for review.

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Emmanuel Pauwels Owner, Green Living Projects s.l. Sep 03 2014 LEEDuser Member 2944 Thumbs Up

Charalampos, If I am not mistaken, you have to click on the V sign in front of the credit/prerequisite and the status will change to "ready to ready for review. Hope this helps

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Charalampos Giannikopoulos Founder, DCarbon Sep 04 2014 LEEDuser Member 342 Thumbs Up

Thank you Emmanuel! You are correct.

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Emmanuel Pauwels Owner Green Living Projects s.l.
Sep 02 2014
LEEDuser Member
2944 Thumbs Up

Updated documentation and resubmittal in construction phase

Our project is going to submit for Construction Review for a BD+C project. We applied a split review. Design Credits are approved. During Construction some room dimensions changed. For the credit IEQc5, there was no change (entryway systems were intalled) but since some of the room dimensions changed, the plan is not 100% exact. We do comply with the credit and the documentation we supplied shows the entryways system which is in place but technically that document is not 100% accurate. This credit has been approved in design phase. My question is: Since we still comply and there is no change related to that credit, can we leave it like this, or, since the plan is not 100% accurate do we need to resubmit this credit? What would be the recommended approach?

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Charles Nepps Sep 02 2014 LEEDuser Member 535 Thumbs Up

Unless we are talking about a hazardous gas/chemical area, the room dimensions really have no impact on the credit requirements, therefore I see no point in resubmitting this credit.

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Brianne Smith Architect RB+B Architects
Aug 25 2014
LEEDuser Member
19 Thumbs Up

Changing a Design Credit in Construction

I tried looking through all of the questions on this board for a similar one and didn't see it; hopefully this isn't a repeat.

I am currently in the process of pulling together the design submittal for NCv2009. The Owner is trying to get a PV array donated to the project, so at this time is is unclear how large the array will be. The energy modeler has estimated 10kW (the minimum size it will be, which meets the credit intent for 1%) but the roof has been sized for an array as large at 30kW. Question: Should we wait until construction to submit EAc1 and EAc2 when we know the array size for sure, or should we submit them both in the design phase assuming the 10kW and resubmit in the construction phase if the Owner is able to get a larger array donated? Would there be a fee for changing the array size later, since this would be something that happened during the course of construction, not a calculation change? A side note, we are barely able to certify the building, so we are counting points very closely. I'd like to confirm as many points as possible in the design submittal so we know where we stand, but obviously we don't want to incur any extra costs for the Owner.

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Charles Nepps Aug 25 2014 LEEDuser Member 535 Thumbs Up

I'd wait until the construction phase. You can submit design credits in the Construction phase, but only if they were not previously submitted in the Design phase. So obviously if you submit EA1 & 2 in Design, and you later get the larger PV array, you would have to appeal and pay (per credit), to be awarded the additional points.

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC Nov 22 2014 LEEDuser Expert 8536 Thumbs Up

Brianna - I see you posted recently above about your question here so I thought I would post on this thread...

On a recent Proven Provider post-review call, our energy reviewer told us that adding PV to a project that has already completed its preliminary and final design review is the one instance where you get a free third review - without an appeal. The call notes stated: "...We will provide you with a free third round of review for the affected credits. Note that the model changes should be limited to adding the PV System in Table L-1 and providing the associated supporting documentation. Additionally, please ensure that the PV system has been included within the EAp1/c3 commissioning scope."

Also, I disagree with notion of waiting until the Construction Application for EAp2/c1 in your situation. I think it is essential to get EAp2/c1 locked in during the design phase review because then you can better assured of where you stand point wise. With this information above about PV, you are not in danger of having to appeal.

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Nov 24 2014 LEEDuser Expert 7429 Thumbs Up

This is very good, and I am glad they are offering this. With the price of PV changing so fast, many owners are delaying the purchase of the PV until later in the construction process, closer to the time it is needed. I had a project where the grant was not ready when the project was bid, so the alternate was rejected. Then a year later the grant finalized, and a separate bid was taken just for the PV, and they were able to get about 20% more at the same price.

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K KRAFT
Aug 18 2014
LEEDuser Member
339 Thumbs Up

"closing out" procedure

Hello all-
We received our Preliminary Construction Review from USGBC for a LEED-NC 2009 project. We have been awarded several credits at this review and combined with those awarded with the Design Review, have achieved the rating that we are shooting for. At this point we have 6 credits pending, but do not see the need to pursue them further. What is the proper procedure to accept those credits awarded and “close-out” the pending credits that we will not be pursuing? Is it a matter of removing those credits from the scorecard and then submitting for Construction Final Review?
Any insight is appreciated.
-K

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Marcus Sheffer LEED Fellow, 7group Aug 18 2014 LEEDuser Expert 53532 Thumbs Up

Essentially you are withdrawing those credits. You could resubmit them and indicate that you are withdrawing those credits from your submission or you could remove them from the scorecard. Either would work.

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K KRAFT Sep 05 2014 LEEDuser Member 339 Thumbs Up

Thank you, Marcus. Do I need to check the submit button for credits already awarded when submitting for Construction Final Review? They have not been changed from the Construction Preliminary Submission.

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PARKER WILLIAMS LEED AP BD+C
Aug 12 2014
LEEDuser Member
15 Thumbs Up

Preliminary Design Review

We are about to submit for preliminary design review; some consultants are not done with their assigned credit, but these are minor issues.

Is it okay to submit with credits marked "in progress" ....or do they still get reviewed if they are not marked complete.

Thanks,

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Todd Reed Daylight Designer, 7group Aug 12 2014 LEEDuser Expert 11955 Thumbs Up

Only credits marked as complete will be reviewed. Prior to submission you will confirm the credits which are to be submitted for review.

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Heidi Sentivan Project Manager Cueto Kearney Design
Aug 11 2014
LEEDuser Member
55 Thumbs Up

v2.2 Combined verses Separate Design and Construction Submission

We are almost complete with construction of a project but have not submitted our design submission. Is there any advantage/disadvantage to submitting them as a combined submission for v2.2NC?

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Marcus Sheffer LEED Fellow, 7group Aug 11 2014 LEEDuser Expert 53532 Thumbs Up

At this point there is no advantage to doing a split submission.

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Lawrence Lile Chief Engineer Lile Engineering LLC
Aug 06 2014
LEEDuser Member
2069 Thumbs Up

Extension for review

We have had a preliminary review comment that highlights a missed prerequisite. We will require more than the 25 days allowed for our response. I understand we can ask for an extension, but have not found anyplace to do that in LEEDONLINE. What is the procedure to ask for an extension?

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Jon Clifford LEED-AP BD+C, GREENSQUARE Aug 06 2014 LEEDuser Member 2250 Thumbs Up

You can request an extension.
It has been a long time since I had to do it, but it hasn’t changed much. Go to www.gbci.org, and click on “Contact” at the bottom of the page. Select “EMAIL US” “About project registration and certification.” Provide the requested information about you and your project and, under “How can we help you?” select “Project Review Extension Request.” New fields will become visible requesting additional information. Complete the required fields, confirm that you are who you say you are, and click “Submit.” You will receive email confirmation and, within a couple business days, an email granting the extension.

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Lawrence Lile Chief Engineer, Lile Engineering LLC Nov 12 2014 LEEDuser Member 2069 Thumbs Up

We were able to successfully ask for an extension, in fact more than one extension, simply by using the Feedback button on LEEDONLINE. The reviewers were quite gracious, however on the third extension they were certainly hinting that they'd like this stuff to be prompt. Issues with foot-dragging third parties kept delaying our response, but people here should know that extensions are easy and multiple extensions for responses to review comments are allowed.

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Lawrence Lile Chief Engineer Lile Engineering LLC
Jul 28 2014
LEEDuser Member
2069 Thumbs Up

Timeline for review

We have just received our review for combined D&C. What is the deadline to respond to the reviewer's comments?

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Charles Nepps Jul 29 2014 LEEDuser Member 535 Thumbs Up

25 workings days

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Ian McCall Environmental Engineer, Le Sommer Environnement Jun 16 2015 LEEDuser Member 788 Thumbs Up

Hello,
What happens after the 25 working days have expired? We have a project that will probably take a year to re-submit. What should we expect being overdue by 1 year?
Regards,
Ian

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Charles Nepps Jun 16 2015 LEEDuser Member 535 Thumbs Up

Ian, the standard USGBC reply is:
"The 25 business day duration stated in our emails when we return a review to the project team is a suggestion that is intended to encourage project teams to maintain progress. We appreciate your letting us know if you will need more time. Please take the time you need to prepare a thorough response to review comments, or to prepare your appeal. Please note, all O+M projects are subject to all performance period criteria, and this information is only relative to clarifications between rounds of review."

You should contact them and let them know you are anticipating needing a year to respond to the review comments, and they will add the comment to the project record.

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Tiffany Moore LEED Documentation Consultant Built Kansas City LLC
Jul 23 2014
LEEDuser Member
1017 Thumbs Up

EBOM review timeline

I'm working with a team preparing our first EBOMEBOM is an acronym for Existing Buildings: Operations & Maintenance, one of the LEED 2009 rating systems. submittal and the goal is Platinum. I'm curious about the length of time it might take to get the initial review comments back. Since my experience is largely new construction, I wondered if anyone with EBOM experience could help me anticipate the schedule. Should we plan to reconvene the team in 30 days or significantly longer than that?

I know there are many variables to consider, I'm just curious what other teams have experienced.

Thanks!

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Michael Smithing Director - Green Building Advisory, Colliers International Jul 24 2014 LEEDuser Member 2914 Thumbs Up

Our EBOMEBOM is an acronym for Existing Buildings: Operations & Maintenance, one of the LEED 2009 rating systems. reviews have been coming back more or less on schedule. We had one that came back a couple weeks late, but we've had a couple come back a few days early recently as well.

Good luck with the review!

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Todd Bundren Director of Sustainabilty - Architectural Project Manager Lawrence Group
Jul 23 2014
LEEDuser Member
1450 Thumbs Up

Contacting the LEED reviewer

Is there a process in place to contact our LEED reviewer? We are preparing an appeal for EAp2 and EAc1 and would like an opportunity to discuss a few key issues with the reviewer before dropping $800 on this appeal. is this possible?

Thanks! Todd B.

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Jul 23 2014 LEEDuser Expert 7429 Thumbs Up

That is a very good idea. You can do it on the "feedback" link that is available at various locations on the site. I typically find it by going to a credit and it will be on the right side. Ask for a conference call and make sure and tell them what you are interested in talking about. This has been a good way to discuss the issues related to the credit and discuss the proposed appeal and reasoning.

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Jon Clifford LEED-AP BD+C, GREENSQUARE Aug 06 2014 LEEDuser Member 2250 Thumbs Up

You can also email questions to your review team.
Go to www.gbci.org, and click on “Contact” at the bottom of the page. Select “EMAIL US” “About project registration and certification.” Provide the requested information about you and your project and, under “How can we help you?” select “Questions about Review Comments.” New fields will become visible requesting additional information. Complete the required fields, ask your question, confirm that you are who you say you are, and click “Submit.” You will receive email confirmation and, within a week or so, an email responding to your question.

A note of caution: Limit questions to clarification of review comments to possible approaches for your appeal. Do not try to argue your case or present new information. Save that for your appeal.

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Tracy Baker CTA Inc.
Jul 09 2014
LEEDuser Member
245 Thumbs Up

Precertification Final Decision

We received our Precertification Final Decision for our Core and Shell building. LEED online indicates I can accept or appeal the final decision. When I choose accept, I am taken to the Precertification Review Acceptance Form. This form uses some confusing language. If I submit it states that I am closing out the application process and making the projects certification official. It further states that this is how the project will be represented on plaques and certificates.
We are trying for Silver and have achieved Certified in the Precert process. Several Construction credits are yet to be completed. The Scorecard correctly shows that we are attempting 52 points and have been awarded 44. to this point. I'm nervous about submitting because this form does not acknowledge that the project will then transition to Design and Construction Review. It makes it sound like I am accepting Certified as our final. Does this sound normal?

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Charles Nepps Jul 10 2014 LEEDuser Member 535 Thumbs Up

This simply closes out the PreCertification part of the process and the project would then continue on to the Design/Construction review. Accepting the PreCert simply means you do not wish to pursue a higher level of PreCertification, and the Owner will receive a letter saying the project has been PreCertified "Certified" (in this case). I don't think there's much danger of the USGBC awarding the building "Certified" based on PreCert review alone. )

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ADRIENN GELESZ LEED AP, ABUD Engineering Ltd. Jul 10 2014 Guest 1634 Thumbs Up

Didn't you submit construction related credits during the precertification stage? Precetification is only one stage (no separate design and construction), so you should submit all credits what you want to get approved for precertification. After this phase you can submit new credits in design and construction stage as well.

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Tracy Baker CTA Inc. Jul 10 2014 LEEDuser Member 245 Thumbs Up

We submitted the construction credits but during PreCertification the forms do not allow upload of documentation so those credits were simply marked 'completed' or 'attempted' in the review report.
It sounds like I am OK to accept the review.
Thanks for the help.

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Charles Nepps
Jul 07 2014
LEEDuser Member
535 Thumbs Up

Downloading Review Report

Does anyone else have problems downloading the Review Report from LEED Online? I click on "Project Report" on the Timeline tab, or "View Report" from the Overview tab, and a window opens that says "Your Report is Being Prepared" with a swirling "Loading" icon beneath, but then nothing happens, regardless off how long I wait. I know I'm using the correct version of IE. Any ideas?

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Charles Nepps
Jun 25 2014
LEEDuser Member
535 Thumbs Up

RCP's and Precertification

We just received back the result of our PreCert review (project outside US) and are a few points short of our desired level. I noticed that no RCP's were awarded even though the associated credits were. Looking at the scorecard, I also noticed that the RCP icons do show up there either.
Could this be a glitch in the system, or are RCP's not considered in a PreCert review?

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Jean Marais b.i.g. Bechtold DesignBuilder Expert Jun 26 2014 LEEDuser Member 9902 Thumbs Up

You have to specifically request RCPs via the feedback button. It's a glitch.

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Charles Nepps Jun 26 2014 LEEDuser Member 535 Thumbs Up

Thanks! I did contact the USGBC, they responded within a few hours and corrected the problem. The project pre-cert level is now where we wanted it to be.

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Sheryl Swartzle Sustainability Specialist TLC Engineering for Architecture
Jun 23 2014
LEEDuser Member
846 Thumbs Up

Defer final design review for a credit until final construction

I've read through the string here and can't seem to find an answer to my question. After the initial design review (in this case for WEp1) can the final design review for that credit be deferred to the final construction review? Depending on anticipated points at that stage, the owner may decide to install different flush valves to achieve additional water savings (and antoher 2 points).

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Jun 23 2014 Guest 4994 Thumbs Up

on LEED v3 project you can defer it by simply not submitting it during your final design review. (Don't check the box "complete" and make sure it's not selected when you see the screen that shows all the creidts you're submitting for final design review.)

For LEED v2.2 projects the website doesn't let you do that so easily...I was told you have to contact your LEED review team and get permission to defer it.

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Sheryl Swartzle Sustainability Specialist, TLC Engineering for Architecture Jun 23 2014 LEEDuser Member 846 Thumbs Up

It is a LEED v3 project. Thanks for your response, very helpful.

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Matthew Heaton
Jun 20 2014
Guest
36 Thumbs Up

Submitting Construction Phase Credits in Design Review

When submitting our preliminary design review for a LEED for schools project, we did not submit any Construction Phase Credits. Was this an error? We have yet to complete most of the construction related credit forms but I do not know if these should be submitted with our final design review or if we should wait until submitting our construction preliminary review.

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Charalampos Giannikopoulos Founder, DCarbon Jun 24 2014 LEEDuser Member 342 Thumbs Up

You are are not allowed to submit construction credits at the design reviews. You need to submit them at construction review. However, you can submit additional design credits at the construction review.

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Charalampos Giannikopoulos Founder DCarbon
Jun 18 2014
LEEDuser Member
342 Thumbs Up

Accept preliminary construction review as final

After the preliminary construction review we have been awarded all prerequisites and a specific amount of points. The project team does not intend to aplly for a final construction review, because the rating level would not change. Can we simply select "skip review" at the construction final review timeline or do we need to remove the credits which have been marked as pending from the scorecard?

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Sara Heppe Architect, PF&A Design Jun 20 2014 LEEDuser Member 575 Thumbs Up

I have been in a similar situation several times. Historically I have been able to remove the pending credits and resubmit for final. Typically it is understood that you are accepting the rating that you have earned to date. However one time I did get a comment back from the reviewer inquiring why I didn't resubmit the outstanding credits. I explained to him basically what you said above and they were fine with that.

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Kristina Bach Sustainability Specialist Jun 20 2014 LEEDuser Member 1428 Thumbs Up

You can just select the "Skip Review" button if you wanted. I think in that case, however, anything marked as "pending" will show up on your final scorecard as "Denied." If that matters, it might behoove you to remove the pending credits. In that case, I'm not sure whether you would still have the "Skip Review" button available or whether you would then have to go "Submit Final" route that Sara mentions. If you no longer have the Skip button available after removing the credits, you could upload a narrative to PIf1 stating that you want to accept the Preliminary Review as your final (just to prevent the delay of a review team contacting you to make sure that it was an on-purpose and not accidental submittal).

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Charalampos Giannikopoulos Founder, DCarbon Jun 20 2014 LEEDuser Member 342 Thumbs Up

Thank you. I removed the pending credits from the scorecard, selected "skip review" and the project got certified immediately without applying for the final construction review.

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Ivy Glasgow Project Architect DLR Group
Jun 10 2014
LEEDuser Member
394 Thumbs Up

Submitting for Construction Preliminary Review

I'm hitting the big green button for my project's Construction Preliminary Review.
I am met with a scorecard's worth of checkboxes, asking which credit forms we would like to have reviewed at this time. Our design phase reviews went well and we have many credits that are already noted as "Approved" or "Awarded". The Construction phase credits are marked "Completed".

This is pretty unclear- no instructions are offered on which boxes to check.
Do I check all the boxes, for every credit, to indicate that we're not abandoning any credits?
Do I check the boxes only for the credits not marked "Awarded"? Or not marked "Approved"?
What is the difference between "Awarded" and "Approved"?
At least it seems obvious that I should check the boxes for the credits that are not reviewed yet, which are marked "Completed".

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ADRIENN GELESZ LEED AP, ABUD Engineering Ltd. Jun 11 2014 Guest 1634 Thumbs Up

Just submit what you want to have reviewed at that stage. Design credits that have not changed do not have to be resubmitted.

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Ivy Glasgow Project Architect, DLR Group Jun 12 2014 LEEDuser Member 394 Thumbs Up

What is the difference between credits that are marked "Approved" and "Awarded"? Do "Approved" credits require a construction phase review before they can be awarded?

I am anticipating that if we do not have too many comments, we will accept the construction preliminary review as final. So we need to finalize as many credits as possible with this review.

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ADRIENN GELESZ LEED AP, ABUD Engineering Ltd. Jun 12 2014 Guest 1634 Thumbs Up

I don't have the submittal page in front of me but Approved should pif-s and Awarded for credits and prerequisites?
If you have a credit that has been anticipated in the design stage you do no have to resubmit those, unless you want to a new review because something changed. Project information forms will be submitted neverthess, you cannot "uncheck" those.

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Ivy Glasgow Project Architect, DLR Group Jun 20 2014 LEEDuser Member 394 Thumbs Up

Adrienn, I hope you are right. I was further confused after hitting the big green button. I was auto-emailed a spreadsheet- wish I could post a screen shot. This is the text on the spreadsheet for credits that I did not check the box for review (because were awarded in design phase review):
Credit ID: SSc1. Status: Attempted (this is a credit that was AWARDED already in design phase and is unchanged) Points Attempted: 2. Submit? Not Submitted.

This leaves me in fear that they will somehow think we're withdrawing the credits that were already awarded, but not submitted in this phase. I feel like they couldn't possibly make this more unclear. No instructions provided, and the wording changes from one screen to the next.

The lack of clarity is par for the course, but the stakes feel higher when it's at the big green button moment.

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Tim Crowley LEED AP / Founder www.BCdesignbuild.com
Jun 10 2014
Guest
1292 Thumbs Up

Denied during design reviews=NOT reviewed during const. review?

We are working on a LEED Schools 2009 project and have had several credits come back with this comment as part of the Construction Preliminary Review: "This credit was previously denied after receiving two full rounds of review during the Design Preliminary and Design Final Review phases. Since there were outstanding issues with the submitted strategy after two full rounds of review, please note that an appeal will be necessary if the project wishes to resubmit this credit and pursue credit compliance." This seems to go against what is trying to be achieved by the Split Review Certification process. The team submitted the required information as part of the initial Construction Phase application in response to the Design Final Review comments, but the information was not reviewed! Now we have to pay for and go through an appeal, even though we have not yet submitted our response to the Construction Preliminary Review? Am I missing something here. Has anyone experienced something like this and how should I proceed?

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Marcus Sheffer LEED Fellow, 7group Jun 10 2014 LEEDuser Expert 53532 Thumbs Up

Each prerequisite and credit gets two rounds of reviews. If denied after two rounds of review then an appeal is required unless you can demonstrate that the reviewer was in error. This applies to both a split review and a combined. This policy has been in place almost since the beginning. The purpose of a split review is to break up the documentation and provide earlier feedback to the project.

There is one exception to the two reviews policy - if something changed during construction that would result in having to modify the LEED documentation for a design credit already earned then you are supposed to resubmit that credit for a third review. This does not allow you to correct issues that were denied after two reviews however.

You should appeal any credits you need to before you submit your responses to the construction preliminary review.

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Tim Crowley LEED AP / Founder, www.BCdesignbuild.com Jun 10 2014 Guest 1292 Thumbs Up

Marcus - Thank you for the excellent information. You mentioned that we should appeal any credits that we need to before we submit our responses to the construction preliminary review. Won't this mess up our timeline? We were planning on applying for a "Project Review Extension Request" anyway. Should we apply for the extension and let them know as part of that request that we are planning on appealing some of the credits before we respond to the construction preliminary review?

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Marcus Sheffer LEED Fellow, 7group Jun 10 2014 LEEDuser Expert 53532 Thumbs Up

It would correct your timeline.

Yes apply for the extension and appeal first. This may not be absolutely necessary, it depends on the credits being appealed. For example EAp2 must be earned before EAc6 can be evaluated.

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Tim Crowley LEED AP / Founder, www.BCdesignbuild.com Jun 10 2014 Guest 1292 Thumbs Up

We are considering an appeal of the following credits SSc8: Light Pollution Reduction, SSc9:Site Master Plan, and WEc3: Waste Use Reduction. However, as you mentioned, two of these, SSc8 and WEc3 are inter-linked to prerequisites that still have outstanding issues. So, I think we would need to resolve prerequisite EAp2 with our construction preliminary review response before we could appeal SSc8. And likewise, I think we would need to resolve prerequisite WEp1 through our construction preliminary review response before we could appeal WEc3. Am I thinking of the process correctly?

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Marcus Sheffer LEED Fellow, 7group Jun 10 2014 LEEDuser Expert 53532 Thumbs Up

It sounds like it. In order to figure out the right order you look at the relationships between the credits.

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC Jun 10 2014 LEEDuser Expert 8536 Thumbs Up

Tim - I've never had to appeal but I'm not positive you can resolve EAp2 and WEp1 through the construction preliminary application - if they've already had two full design reviews. You might have to appeal those also - unless as Marcus points out there have been changes during construction that impact those prerequisites.

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Tim Crowley LEED AP / Founder, www.BCdesignbuild.com Jun 10 2014 Guest 1292 Thumbs Up

Michelle, The Construction Preliminary Review Report states for EAp2: Minimum Energy Performance has been "Awarded". It goes on to say that "Sufficient information has been provided to address most of the issues raised in the Preliminary Review. However six issues remain." Then there is much detail about those six issues with the closing statements showing how the calculations where revised by the reviewer leading to the last sentence stating that "This leads to a total percentage improvement of 19.5% which meets the prerequisite requirements." Likewise the WEp1: Water Use Reduction - 20% Reduction is noted as "Awarded" but goes on to explain why the reviewer came to the conclusion that the reduction was 28% and not the 30% our team came up with. So I guess I would need to appeal both of these prerequisite findings if we disagree with the calculations which are affecting our point total in the inter-linked SSc8 and WEc3 credits, right?

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC Jun 10 2014 LEEDuser Expert 8536 Thumbs Up

As I stated, I haven't ever had to appeal but what I was trying to share was that you can't deal with addressing these issues in the Construction Preliminary Review. You or the Project Team Administrator accepted the Final Design Review results and took these prerequisites and points for the associated credits as they were presented. Ideally you should have appealed then instead. Consider reviewing the info on Appeals in the LEED Certification Policy Manual - http://www.usgbc.org/resources/leed-certification-policy-manual.

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Marcus Sheffer LEED Fellow, 7group Jun 10 2014 LEEDuser Expert 53532 Thumbs Up

The prerequisites were awarded so in order to change the number of points awarded you would need to appeal the credits. This is a technicality since the prerequisites were awarded but the calculations that determine the credit points are part of the prerequisite. If you appeal the prerequisites the credits are automatically reviewed as part of that process. You can't address these issues in the C Prelim round as they will require an appeal. If exterior lighting and water use reduction are energy saving strategies you would want to resolve EAp2 first and then the other credits. You can do it all at once but make absolutely sure that there is consistency between the inputs used in the affected credits.

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Tracy Baker CTA Inc.
Jun 09 2014
LEEDuser Member
245 Thumbs Up

Adding credits after Precertification Final Review

I need some clarity on this item. I am working on a LEED CS 2009 project. We have already had our Precertification Preliminary Review. I'm ready to submit for Precert. Final Review. I have two construction credits that I don't have documentation for yet. Can I submit these after the Precert. Final review? This would be during design and construction preliminary review.

Thanks,
Tracy

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Marcus Sheffer LEED Fellow, 7group Jun 10 2014 LEEDuser Expert 53532 Thumbs Up

You can add credits after the precertification process.

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Lisa Abraham Architectural Designer, LEED AP
Jun 05 2014
Guest
60 Thumbs Up

Troubleshooting V3

"Katherine, we have an active forum devoted to folks troubleshooting issues just like this, and sharing their solutions. I would post your question there, and/or read the posts. See LEED Online forum."

I'm just not finding this info. anywhere. Having the same issue.

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Jorng-ren Chern CEO Enertek Sustainable Design & Technology
May 30 2014
LEEDuser Member
705 Thumbs Up

About exemplary performance credit (ID) in design appeal process

Currently we are preparing appeal process for a project. We found a WE credit can earn Innovation in Design (ID) credit for exemplary performanceIn LEED, certain credits have established thresholds beyond basic credit achievement. Meeting these thresholds can earn additional points through Innovation in Design (ID) or Innovation in Operations (IO) points. As a general rule of thumb, ID credits for exemplary performance are awarded for doubling the credit requirements and/or achieving the next incremental percentage threshold. However, this rule varies on a case by case basis, so check the credit requirements. after improvement and performing calculation.

Shall we submit the ID credit in appeal process or we can submit this ID credit during construction credit to earn the additional ID point?

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Marcus Sheffer LEED Fellow, 7group Jun 01 2014 LEEDuser Expert 53532 Thumbs Up

If you completed your design review and have not yet submitted your construction review in a split submission you can just submit the ID credit with your other construction credits.

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Marcio Alberto Casado Pereira
May 23 2014
Guest
4258 Thumbs Up

Appeal process

Folks,

This is our first time submitting an appeal.

As I clicked on "submit for review" under the "timeline" tab i was redirected to that screen where you select the credits you want to submit. However, differently from the regular submission review, there are 2 extra columns on this screen saying "Appeal Decision" and "Provide Clarification" with box to check for each of these columns. Am I supposed to select any of these options? They are not making sense to me...

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JOHANNA SENOTT Architect / Environmental adviser, EA Energia y Arquitectura Aug 08 2014 LEEDuser Member 891 Thumbs Up

Hi Marcos.

I have the same doubt. Did you get to find an answer for this issue?

Thanks in advance.

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Matt Dem
May 20 2014
Guest
203 Thumbs Up

Checks for Design Preliminary Review

We are about to submit our first "Design Preliminary Review" for our LEED Gold project. All design credit templates have been filled out and signed. Do you have any recommendation(s) for checking on any specific item to make sure that we are not missing anything ? Any feedback or recommendation(s) based on your previous experience would be a great help.
I printed out and distributed the " LEED Project Submittal Tips " to all disciplines for their review and check and hopefully everything has been picked up.

Can I include IEQ c8.1 to my design package but mark the option 3.Measurement ? How am I going to indicate that we are achieving this credit even though measurements need to be taken during construction or prior to occupancy ?
Thanks

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Glen Phillips Director of Sustainable Education, GreenCE, Inc. May 20 2014 Guest 696 Thumbs Up

If you are performing a post-design (or post-construction) component to any of your design credits (e.g. IEQc8.1 - measurement), the credit submission should be held back until the Construction Preliminary Review. Note that project teams are free to withhold design phase credits until the construction phase submission at their discretion, or in this case, so that post-design aspects (like actual daylight measurements) can be incorporated.

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Todd Reed Daylight Designer, 7group May 20 2014 LEEDuser Expert 11955 Thumbs Up

Check for consistency. Ensure that information provided in project documents and other credits match across the board.. It will be called out if its not. Highlight the essential items so that the reviewer can find what is needed quickly while reviewing. Also, only provide what is needed. If your reviewer has to search through a bunch of stuff looking for what is required, well they might find some stuff that could be questions. Ensure all uploaded documentation opens. Just because you can see the file does not mean that it can be opened. Ensure it is in the correct format.

Defer 8.1 and any other design credit that is not complete.

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Marcio Alberto Casado Pereira
May 08 2014
Guest
4258 Thumbs Up

Appeal process

Hi folks,

It's our first time making an appeal and we are not quite sure about the correct procedure. We are appealing the prerequisite EAp2. We've read the "Appeal Policy" under the "LEED Certification Policy Manual" but still some doubts....

From our understanding, is pretty much the same thing as responding to a preliminary review. There's no specific doc format and the only difference is pretty much that we have to click the button "appeal" in LEED Online to inform you are going to do it.

Am I missing anything?

Thanks!

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