LEED Reviews: LEED Online, Appeals, Design/Construction Submittals, and more

557 replies [Last post]
LEED AP BD+C, Editorial Director – LEEDuser BuildingGreen, Inc. Sep 23 2011 LEEDuser Moderator Post a Comment

Do you have questions on LEED reviews: LEED Online, appeals, design/construction submittals, or anything else? Post them here and get help from other LEED users! This is the "official' forum space on LEEDuser for these topics. Please read through and contribute—and good luck on those reviews!

557 Comments

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K KRAFT
Aug 18 2014
LEEDuser Member
168 Thumbs Up

"closing out" procedure

Hello all-
We received our Preliminary Construction Review from USGBC for a LEED-NC 2009 project. We have been awarded several credits at this review and combined with those awarded with the Design Review, have achieved the rating that we are shooting for. At this point we have 6 credits pending, but do not see the need to pursue them further. What is the proper procedure to accept those credits awarded and “close-out” the pending credits that we will not be pursuing? Is it a matter of removing those credits from the scorecard and then submitting for Construction Final Review?
Any insight is appreciated.
-K

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Marcus Sheffer LEED Fellow, 7group Aug 18 2014 LEEDuser Expert 41229 Thumbs Up

Essentially you are withdrawing those credits. You could resubmit them and indicate that you are withdrawing those credits from your submission or you could remove them from the scorecard. Either would work.

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PARKER WILLIAMS LEED AP BD+C
Aug 12 2014
LEEDuser Member

Preliminary Design Review

We are about to submit for preliminary design review; some consultants are not done with their assigned credit, but these are minor issues.

Is it okay to submit with credits marked "in progress" ....or do they still get reviewed if they are not marked complete.

Thanks,

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Todd Reed Daylight Designer, 7group Aug 12 2014 LEEDuser Expert 8446 Thumbs Up

Only credits marked as complete will be reviewed. Prior to submission you will confirm the credits which are to be submitted for review.

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Heidi Sentivan Project Manager Cueto Kearney Design
Aug 11 2014
LEEDuser Member

v2.2 Combined verses Separate Design and Construction Submission

We are almost complete with construction of a project but have not submitted our design submission. Is there any advantage/disadvantage to submitting them as a combined submission for v2.2NC?

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Marcus Sheffer LEED Fellow, 7group Aug 11 2014 LEEDuser Expert 41229 Thumbs Up

At this point there is no advantage to doing a split submission.

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Lawrence Lile Chief Engineer Lile Engineering LLC
Aug 06 2014
LEEDuser Member
1320 Thumbs Up

Extension for review

We have had a preliminary review comment that highlights a missed prerequisite. We will require more than the 25 days allowed for our response. I understand we can ask for an extension, but have not found anyplace to do that in LEEDONLINE. What is the procedure to ask for an extension?

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Jon Clifford LEED-AP BD+C, GREENSQUARE ∙ Sustainability ∙ Construction ∙ Specifications Aug 06 2014 LEEDuser Member 369 Thumbs Up

You can request an extension.
It has been a long time since I had to do it, but it hasn’t changed much. Go to www.gbci.org, and click on “Contact” at the bottom of the page. Select “EMAIL US” “About project registration and certification.” Provide the requested information about you and your project and, under “How can we help you?” select “Project Review Extension Request.” New fields will become visible requesting additional information. Complete the required fields, confirm that you are who you say you are, and click “Submit.” You will receive email confirmation and, within a couple business days, an email granting the extension.

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Lawrence Lile Chief Engineer Lile Engineering LLC
Jul 28 2014
LEEDuser Member
1320 Thumbs Up

Timeline for review

We have just received our review for combined D&C. What is the deadline to respond to the reviewer's comments?

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Charles Nepps Jul 29 2014 LEEDuser Member 108 Thumbs Up

25 workings days

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Tiffany Moore LEED Documentation Consultant Built Kansas City LLC
Jul 23 2014
LEEDuser Member
770 Thumbs Up

EBOM review timeline

I'm working with a team preparing our first EBOMEBOM is an acronym for Existing Buildings: Operations & Maintenance, one of the LEED 2009 rating sytems. submittal and the goal is Platinum. I'm curious about the length of time it might take to get the initial review comments back. Since my experience is largely new construction, I wondered if anyone with EBOM experience could help me anticipate the schedule. Should we plan to reconvene the team in 30 days or significantly longer than that?

I know there are many variables to consider, I'm just curious what other teams have experienced.

Thanks!

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Michael Smithing Director - Green Building Advisory, Colliers International Jul 24 2014 LEEDuser Member 2070 Thumbs Up

Our EBOMEBOM is an acronym for Existing Buildings: Operations & Maintenance, one of the LEED 2009 rating sytems. reviews have been coming back more or less on schedule. We had one that came back a couple weeks late, but we've had a couple come back a few days early recently as well.

Good luck with the review!

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Todd Bundren Director of Sustainabilty - Architectural Project Manager Lawrence Group
Jul 23 2014
LEEDuser Member
1035 Thumbs Up

Contacting the LEED reviewer

Is there a process in place to contact our LEED reviewer? We are preparing an appeal for EAp2 and EAc1 and would like an opportunity to discuss a few key issues with the reviewer before dropping $800 on this appeal. is this possible?

Thanks! Todd B.

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Scott Bowman Owner - Building Sage, Integrated Design + Energy Advisors, LLC Jul 23 2014 LEEDuser Expert 5264 Thumbs Up

That is a very good idea. You can do it on the "feedback" link that is available at various locations on the site. I typically find it by going to a credit and it will be on the right side. Ask for a conference call and make sure and tell them what you are interested in talking about. This has been a good way to discuss the issues related to the credit and discuss the proposed appeal and reasoning.

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Jon Clifford LEED-AP BD+C, GREENSQUARE ∙ Sustainability ∙ Construction ∙ Specifications Aug 06 2014 LEEDuser Member 369 Thumbs Up

You can also email questions to your review team.
Go to www.gbci.org, and click on “Contact” at the bottom of the page. Select “EMAIL US” “About project registration and certification.” Provide the requested information about you and your project and, under “How can we help you?” select “Questions about Review Comments.” New fields will become visible requesting additional information. Complete the required fields, ask your question, confirm that you are who you say you are, and click “Submit.” You will receive email confirmation and, within a week or so, an email responding to your question.

A note of caution: Limit questions to clarification of review comments to possible approaches for your appeal. Do not try to argue your case or present new information. Save that for your appeal.

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Tracy Baker CTA Inc.
Jul 09 2014
LEEDuser Member
130 Thumbs Up

Precertification Final Decision

We received our Precertification Final Decision for our Core and Shell building. LEED online indicates I can accept or appeal the final decision. When I choose accept, I am taken to the Precertification Review Acceptance Form. This form uses some confusing language. If I submit it states that I am closing out the application process and making the projects certification official. It further states that this is how the project will be represented on plaques and certificates.
We are trying for Silver and have achieved Certified in the Precert process. Several Construction credits are yet to be completed. The Scorecard correctly shows that we are attempting 52 points and have been awarded 44. to this point. I'm nervous about submitting because this form does not acknowledge that the project will then transition to Design and Construction Review. It makes it sound like I am accepting Certified as our final. Does this sound normal?

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Charles Nepps Jul 10 2014 LEEDuser Member 108 Thumbs Up

This simply closes out the PreCertification part of the process and the project would then continue on to the Design/Construction review. Accepting the PreCert simply means you do not wish to pursue a higher level of PreCertification, and the Owner will receive a letter saying the project has been PreCertified "Certified" (in this case). I don't think there's much danger of the USGBC awarding the building "Certified" based on PreCert review alone. )

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ADRIENN GELESZ LEED AP, ABUD Engineering Ltd. Jul 10 2014 LEEDuser Member 967 Thumbs Up

Didn't you submit construction related credits during the precertification stage? Precetification is only one stage (no separate design and construction), so you should submit all credits what you want to get approved for precertification. After this phase you can submit new credits in design and construction stage as well.

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Tracy Baker CTA Inc. Jul 10 2014 LEEDuser Member 130 Thumbs Up

We submitted the construction credits but during PreCertification the forms do not allow upload of documentation so those credits were simply marked 'completed' or 'attempted' in the review report.
It sounds like I am OK to accept the review.
Thanks for the help.

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Charles Nepps
Jul 07 2014
LEEDuser Member
108 Thumbs Up

Downloading Review Report

Does anyone else have problems downloading the Review Report from LEED Online? I click on "Project Report" on the Timeline tab, or "View Report" from the Overview tab, and a window opens that says "Your Report is Being Prepared" with a swirling "Loading" icon beneath, but then nothing happens, regardless off how long I wait. I know I'm using the correct version of IE. Any ideas?

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Charles Nepps
Jun 25 2014
LEEDuser Member
108 Thumbs Up

RCP's and Precertification

We just received back the result of our PreCert review (project outside US) and are a few points short of our desired level. I noticed that no RCP's were awarded even though the associated credits were. Looking at the scorecard, I also noticed that the RCP icons do show up there either.
Could this be a glitch in the system, or are RCP's not considered in a PreCert review?

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Jean Marais b.i.g. Bechtold DesignBuilder Expert Jun 26 2014 LEEDuser Member 8222 Thumbs Up

You have to specifically request RCPs via the feedback button. It's a glitch.

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Charles Nepps Jun 26 2014 LEEDuser Member 108 Thumbs Up

Thanks! I did contact the USGBC, they responded within a few hours and corrected the problem. The project pre-cert level is now where we wanted it to be.

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Sheryl Swartzle LEED administration TLC Engineering for Architecture
Jun 23 2014
LEEDuser Member
648 Thumbs Up

Defer final design review for a credit until final construction

I've read through the string here and can't seem to find an answer to my question. After the initial design review (in this case for WEp1) can the final design review for that credit be deferred to the final construction review? Depending on anticipated points at that stage, the owner may decide to install different flush valves to achieve additional water savings (and antoher 2 points).

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Jun 23 2014 Guest 2704 Thumbs Up

on LEED v3 project you can defer it by simply not submitting it during your final design review. (Don't check the box "complete" and make sure it's not selected when you see the screen that shows all the creidts you're submitting for final design review.)

For LEED v2.2 projects the website doesn't let you do that so easily...I was told you have to contact your LEED review team and get permission to defer it.

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Sheryl Swartzle LEED administration, TLC Engineering for Architecture Jun 23 2014 LEEDuser Member 648 Thumbs Up

It is a LEED v3 project. Thanks for your response, very helpful.

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Matthew Heaton
Jun 20 2014
Guest

Submitting Construction Phase Credits in Design Review

When submitting our preliminary design review for a LEED for schools project, we did not submit any Construction Phase Credits. Was this an error? We have yet to complete most of the construction related credit forms but I do not know if these should be submitted with our final design review or if we should wait until submitting our construction preliminary review.

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Charalampos Giannikopoulos Jun 24 2014 LEEDuser Member 44 Thumbs Up

You are are not allowed to submit construction credits at the design reviews. You need to submit them at construction review. However, you can submit additional design credits at the construction review.

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Charalampos Giannikopoulos
Jun 18 2014
LEEDuser Member
44 Thumbs Up

Accept preliminary construction review as final

After the preliminary construction review we have been awarded all prerequisites and a specific amount of points. The project team does not intend to aplly for a final construction review, because the rating level would not change. Can we simply select "skip review" at the construction final review timeline or do we need to remove the credits which have been marked as pending from the scorecard?

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Sara Heppe Senior Sustainable Designer, Clark Nexsen Jun 20 2014 LEEDuser Member 460 Thumbs Up

I have been in a similar situation several times. Historically I have been able to remove the pending credits and resubmit for final. Typically it is understood that you are accepting the rating that you have earned to date. However one time I did get a comment back from the reviewer inquiring why I didn't resubmit the outstanding credits. I explained to him basically what you said above and they were fine with that.

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Kristina Bach Sustainability Specialist Jun 20 2014 LEEDuser Member 851 Thumbs Up

You can just select the "Skip Review" button if you wanted. I think in that case, however, anything marked as "pending" will show up on your final scorecard as "Denied." If that matters, it might behoove you to remove the pending credits. In that case, I'm not sure whether you would still have the "Skip Review" button available or whether you would then have to go "Submit Final" route that Sara mentions. If you no longer have the Skip button available after removing the credits, you could upload a narrative to PIf1 stating that you want to accept the Preliminary Review as your final (just to prevent the delay of a review team contacting you to make sure that it was an on-purpose and not accidental submittal).

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Charalampos Giannikopoulos Jun 20 2014 LEEDuser Member 44 Thumbs Up

Thank you. I removed the pending credits from the scorecard, selected "skip review" and the project got certified immediately without applying for the final construction review.

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Ivy Glasgow Project Architect DLR Group
Jun 10 2014
LEEDuser Member
185 Thumbs Up

Submitting for Construction Preliminary Review

I'm hitting the big green button for my project's Construction Preliminary Review.
I am met with a scorecard's worth of checkboxes, asking which credit forms we would like to have reviewed at this time. Our design phase reviews went well and we have many credits that are already noted as "Approved" or "Awarded". The Construction phase credits are marked "Completed".

This is pretty unclear- no instructions are offered on which boxes to check.
Do I check all the boxes, for every credit, to indicate that we're not abandoning any credits?
Do I check the boxes only for the credits not marked "Awarded"? Or not marked "Approved"?
What is the difference between "Awarded" and "Approved"?
At least it seems obvious that I should check the boxes for the credits that are not reviewed yet, which are marked "Completed".

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ADRIENN GELESZ LEED AP, ABUD Engineering Ltd. Jun 11 2014 LEEDuser Member 967 Thumbs Up

Just submit what you want to have reviewed at that stage. Design credits that have not changed do not have to be resubmitted.

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Ivy Glasgow Project Architect, DLR Group Jun 12 2014 LEEDuser Member 185 Thumbs Up

What is the difference between credits that are marked "Approved" and "Awarded"? Do "Approved" credits require a construction phase review before they can be awarded?

I am anticipating that if we do not have too many comments, we will accept the construction preliminary review as final. So we need to finalize as many credits as possible with this review.

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ADRIENN GELESZ LEED AP, ABUD Engineering Ltd. Jun 12 2014 LEEDuser Member 967 Thumbs Up

I don't have the submittal page in front of me but Approved should pif-s and Awarded for credits and prerequisites?
If you have a credit that has been anticipated in the design stage you do no have to resubmit those, unless you want to a new review because something changed. Project information forms will be submitted neverthess, you cannot "uncheck" those.

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Ivy Glasgow Project Architect, DLR Group Jun 20 2014 LEEDuser Member 185 Thumbs Up

Adrienn, I hope you are right. I was further confused after hitting the big green button. I was auto-emailed a spreadsheet- wish I could post a screen shot. This is the text on the spreadsheet for credits that I did not check the box for review (because were awarded in design phase review):
Credit ID: SSc1. Status: Attempted (this is a credit that was AWARDED already in design phase and is unchanged) Points Attempted: 2. Submit? Not Submitted.

This leaves me in fear that they will somehow think we're withdrawing the credits that were already awarded, but not submitted in this phase. I feel like they couldn't possibly make this more unclear. No instructions provided, and the wording changes from one screen to the next.

The lack of clarity is par for the course, but the stakes feel higher when it's at the big green button moment.

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Tim Crowley LEED AP / Founder www.BCdesignbuild.com
Jun 10 2014
LEEDuser Member
901 Thumbs Up

Denied during design reviews=NOT reviewed during const. review?

We are working on a LEED Schools 2009 project and have had several credits come back with this comment as part of the Construction Preliminary Review: "This credit was previously denied after receiving two full rounds of review during the Design Preliminary and Design Final Review phases. Since there were outstanding issues with the submitted strategy after two full rounds of review, please note that an appeal will be necessary if the project wishes to resubmit this credit and pursue credit compliance." This seems to go against what is trying to be achieved by the Split Review Certification process. The team submitted the required information as part of the initial Construction Phase application in response to the Design Final Review comments, but the information was not reviewed! Now we have to pay for and go through an appeal, even though we have not yet submitted our response to the Construction Preliminary Review? Am I missing something here. Has anyone experienced something like this and how should I proceed?

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Marcus Sheffer LEED Fellow, 7group Jun 10 2014 LEEDuser Expert 41229 Thumbs Up

Each prerequisite and credit gets two rounds of reviews. If denied after two rounds of review then an appeal is required unless you can demonstrate that the reviewer was in error. This applies to both a split review and a combined. This policy has been in place almost since the beginning. The purpose of a split review is to break up the documentation and provide earlier feedback to the project.

There is one exception to the two reviews policy - if something changed during construction that would result in having to modify the LEED documentation for a design credit already earned then you are supposed to resubmit that credit for a third review. This does not allow you to correct issues that were denied after two reviews however.

You should appeal any credits you need to before you submit your responses to the construction preliminary review.

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Tim Crowley LEED AP / Founder, www.BCdesignbuild.com Jun 10 2014 LEEDuser Member 901 Thumbs Up

Marcus - Thank you for the excellent information. You mentioned that we should appeal any credits that we need to before we submit our responses to the construction preliminary review. Won't this mess up our timeline? We were planning on applying for a "Project Review Extension Request" anyway. Should we apply for the extension and let them know as part of that request that we are planning on appealing some of the credits before we respond to the construction preliminary review?

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Marcus Sheffer LEED Fellow, 7group Jun 10 2014 LEEDuser Expert 41229 Thumbs Up

It would correct your timeline.

Yes apply for the extension and appeal first. This may not be absolutely necessary, it depends on the credits being appealed. For example EAp2 must be earned before EAc6 can be evaluated.

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Tim Crowley LEED AP / Founder, www.BCdesignbuild.com Jun 10 2014 LEEDuser Member 901 Thumbs Up

We are considering an appeal of the following credits SSc8: Light Pollution Reduction, SSc9:Site Master Plan, and WEc3: Waste Use Reduction. However, as you mentioned, two of these, SSc8 and WEc3 are inter-linked to prerequisites that still have outstanding issues. So, I think we would need to resolve prerequisite EAp2 with our construction preliminary review response before we could appeal SSc8. And likewise, I think we would need to resolve prerequisite WEp1 through our construction preliminary review response before we could appeal WEc3. Am I thinking of the process correctly?

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Marcus Sheffer LEED Fellow, 7group Jun 10 2014 LEEDuser Expert 41229 Thumbs Up

It sounds like it. In order to figure out the right order you look at the relationships between the credits.

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC Jun 10 2014 LEEDuser Expert 5044 Thumbs Up

Tim - I've never had to appeal but I'm not positive you can resolve EAp2 and WEp1 through the construction preliminary application - if they've already had two full design reviews. You might have to appeal those also - unless as Marcus points out there have been changes during construction that impact those prerequisites.

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Tim Crowley LEED AP / Founder, www.BCdesignbuild.com Jun 10 2014 LEEDuser Member 901 Thumbs Up

Michelle, The Construction Preliminary Review Report states for EAp2: Minimum Energy Performance has been "Awarded". It goes on to say that "Sufficient information has been provided to address most of the issues raised in the Preliminary Review. However six issues remain." Then there is much detail about those six issues with the closing statements showing how the calculations where revised by the reviewer leading to the last sentence stating that "This leads to a total percentage improvement of 19.5% which meets the prerequisite requirements." Likewise the WEp1: Water Use Reduction - 20% Reduction is noted as "Awarded" but goes on to explain why the reviewer came to the conclusion that the reduction was 28% and not the 30% our team came up with. So I guess I would need to appeal both of these prerequisite findings if we disagree with the calculations which are affecting our point total in the inter-linked SSc8 and WEc3 credits, right?

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC Jun 10 2014 LEEDuser Expert 5044 Thumbs Up

As I stated, I haven't ever had to appeal but what I was trying to share was that you can't deal with addressing these issues in the Construction Preliminary Review. You or the Project Team Administrator accepted the Final Design Review results and took these prerequisites and points for the associated credits as they were presented. Ideally you should have appealed then instead. Consider reviewing the info on Appeals in the LEED Certification Policy Manual - http://www.usgbc.org/resources/leed-certification-policy-manual.

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Marcus Sheffer LEED Fellow, 7group Jun 10 2014 LEEDuser Expert 41229 Thumbs Up

The prerequisites were awarded so in order to change the number of points awarded you would need to appeal the credits. This is a technicality since the prerequisites were awarded but the calculations that determine the credit points are part of the prerequisite. If you appeal the prerequisites the credits are automatically reviewed as part of that process. You can't address these issues in the C Prelim round as they will require an appeal. If exterior lighting and water use reduction are energy saving strategies you would want to resolve EAp2 first and then the other credits. You can do it all at once but make absolutely sure that there is consistency between the inputs used in the affected credits.

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Tracy Baker CTA Inc.
Jun 09 2014
LEEDuser Member
130 Thumbs Up

Adding credits after Precertification Final Review

I need some clarity on this item. I am working on a LEED CS 2009 project. We have already had our Precertification Preliminary Review. I'm ready to submit for Precert. Final Review. I have two construction credits that I don't have documentation for yet. Can I submit these after the Precert. Final review? This would be during design and construction preliminary review.

Thanks,
Tracy

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Marcus Sheffer LEED Fellow, 7group Jun 10 2014 LEEDuser Expert 41229 Thumbs Up

You can add credits after the precertification process.

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Lisa Abraham Architectural Designer, LEED AP
Jun 05 2014
LEEDuser Member
12 Thumbs Up

Troubleshooting V3

"Katherine, we have an active forum devoted to folks troubleshooting issues just like this, and sharing their solutions. I would post your question there, and/or read the posts. See LEED Online forum."

I'm just not finding this info. anywhere. Having the same issue.

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Jorng-ren Chern CEO Enertek Sustainable Design & Technology
May 30 2014
LEEDuser Member
619 Thumbs Up

About exemplary performance credit (ID) in design appeal process

Currently we are preparing appeal process for a project. We found a WE credit can earn Innovation in Design (ID) credit for exemplary performanceIn LEED, certain credits have established thresholds beyond basic credit achievement. Meeting these thresholds can earn additional points through Innovation in Design (ID) or Innovation in Operations (IO) points. As a general rule of thumb, ID credits for exemplary performance are awarded for doubling the credit requirements and/or achieving the next incremental percentage threshold. However, this rule varies on a case by case basis, so check the credit requirements. after improvement and performing calculation.

Shall we submit the ID credit in appeal process or we can submit this ID credit during construction credit to earn the additional ID point?

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Marcus Sheffer LEED Fellow, 7group Jun 01 2014 LEEDuser Expert 41229 Thumbs Up

If you completed your design review and have not yet submitted your construction review in a split submission you can just submit the ID credit with your other construction credits.

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Marcio Alberto Casado Pereira
May 23 2014
LEEDuser Member
3173 Thumbs Up

Appeal process

Folks,

This is our first time submitting an appeal.

As I clicked on "submit for review" under the "timeline" tab i was redirected to that screen where you select the credits you want to submit. However, differently from the regular submission review, there are 2 extra columns on this screen saying "Appeal Decision" and "Provide Clarification" with box to check for each of these columns. Am I supposed to select any of these options? They are not making sense to me...

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JOHANNA SENOTT Architect / Environmental adviser, EA Energia y Arquitectura Aug 08 2014 LEEDuser Member 630 Thumbs Up

Hi Marcos.

I have the same doubt. Did you get to find an answer for this issue?

Thanks in advance.

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Ahmet D
May 20 2014
Guest
15 Thumbs Up

Checks for Design Preliminary Review

We are about to submit our first "Design Preliminary Review" for our LEED Gold project. All design credit templates have been filled out and signed. Do you have any recommendation(s) for checking on any specific item to make sure that we are not missing anything ? Any feedback or recommendation(s) based on your previous experience would be a great help.
I printed out and distributed the " LEED Project Submittal Tips " to all disciplines for their review and check and hopefully everything has been picked up.

Can I include IEQ c8.1 to my design package but mark the option 3.Measurement ? How am I going to indicate that we are achieving this credit even though measurements need to be taken during construction or prior to occupancy ?
Thanks

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Glen Phillips Director of Sustainable Education, GreenCE, Inc. May 20 2014 LEEDuser Member 303 Thumbs Up

If you are performing a post-design (or post-construction) component to any of your design credits (e.g. IEQc8.1 - measurement), the credit submission should be held back until the Construction Preliminary Review. Note that project teams are free to withhold design phase credits until the construction phase submission at their discretion, or in this case, so that post-design aspects (like actual daylight measurements) can be incorporated.

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Todd Reed Daylight Designer, 7group May 20 2014 LEEDuser Expert 8446 Thumbs Up

Check for consistency. Ensure that information provided in project documents and other credits match across the board.. It will be called out if its not. Highlight the essential items so that the reviewer can find what is needed quickly while reviewing. Also, only provide what is needed. If your reviewer has to search through a bunch of stuff looking for what is required, well they might find some stuff that could be questions. Ensure all uploaded documentation opens. Just because you can see the file does not mean that it can be opened. Ensure it is in the correct format.

Defer 8.1 and any other design credit that is not complete.

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Marcio Alberto Casado Pereira
May 08 2014
LEEDuser Member
3173 Thumbs Up

Appeal process

Hi folks,

It's our first time making an appeal and we are not quite sure about the correct procedure. We are appealing the prerequisite EAp2. We've read the "Appeal Policy" under the "LEED Certification Policy Manual" but still some doubts....

From our understanding, is pretty much the same thing as responding to a preliminary review. There's no specific doc format and the only difference is pretty much that we have to click the button "appeal" in LEED Online to inform you are going to do it.

Am I missing anything?

Thanks!

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Marcus Sheffer LEED Fellow, 7group May 08 2014 LEEDuser Expert 41229 Thumbs Up

Yep reply just like you did for the preliminary comments to each of the final comments. Make sure to thoroughly and specifically address each comment and provide additional information as necessary to verify your modeling inputs.

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Rick Alfandre Principal Alfandre Architecture
Apr 17 2014
LEEDuser Member
285 Thumbs Up

Adding credits between preliminary review and final review...

I have read through a fair amount of comments above, but did not see my specific question addressed, so I will pose it:

We are submitting construction phase preliminary review. We are close to the edge of certification, but are holding off on the Green Power credit. If our preliminary review comes back unfavorably, is there any issue with adding a credit for final review?

Thank you.

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Apr 17 2014 Guest 2704 Thumbs Up

That's fine. We do it all the time.

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Skotieono Johnson The Miller Hull Partnership
Apr 07 2014
LEEDuser Member
16 Thumbs Up

Complex Credit Definition

I've clicked on all the links that have been posted in this blog in hopes of finding the list of "complex credits" but I haven't seen anything. The link on the GBCI website is broken. Anyone have the list?

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Marcus Sheffer LEED Fellow, 7group Apr 07 2014 LEEDuser Expert 41229 Thumbs Up

I think that EAp2 and EQp1 are on the list. I don't think any others are on the list but maybe I am missing another one.

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Glen Phillips Director of Sustainable Education, GreenCE, Inc. Apr 07 2014 LEEDuser Member 303 Thumbs Up

For LEED-NC 2009, the complex credits are EAp1, EAp2, EAc1, and EQp1, more information here: http://www.gbci.org/org-nav/announcements/11-09-16/energy_credit_appeal_...

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Michael Smithing Director - Green Building Advisory, Colliers International Apr 08 2014 LEEDuser Member 2070 Thumbs Up

The complete list for all rating systems (not including v4) is on page 21 of the Certification Policy Manual here: http://www.usgbc.org/sites/default/files/Jan2012_Cert_Policy_Manual_0.pdf

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gretchen leigh Interior Architects
Mar 27 2014
LEEDuser Member
12 Thumbs Up

LEED Certification over a 5 year phased construction schedule

We're getting ready to register a project (single tenant in a multi story building) under LEED 2009 but the multiple floors/phased project won't be complete for 5 years total. Can we still certify the whole project under one registration?The project will be designed under LEED CI 2009.

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Jon Clifford LEED-AP BD+C, GREENSQUARE ∙ Sustainability ∙ Construction ∙ Specifications Jun 09 2014 LEEDuser Member 369 Thumbs Up

See LEED-2009 sunset dates posted last week at
http://www.usgbc.org/articles/registration-close-and-sunset-dates.

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Tim Habraken
Mar 17 2014
Guest
35 Thumbs Up

Split review - extend deadline?

Dear all,

A quick question: I am working on a C&S project - aiming at a split review (construction phase & design phase). Since it's a rather large and complex project, the construction phase will be longer than the 18 months between both reviews (as stated in the certifcation documentation).

One thing we could do: submit the design phase 18 months before substantial completion (months after the actual construction has already started), but that seems a bit strange to not have the review phases run parallel to the actual design and construction phase.

Does anybody know if there are possibilities to extend the 18-month deadline? thanks!

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Marcus Sheffer LEED Fellow, 7group Mar 17 2014 LEEDuser Expert 41229 Thumbs Up

You should be able to extend that time frame.

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PATRICK HILLIER
Mar 13 2014
LEEDuser Member
143 Thumbs Up

Exactly at silver - can you add points after construction final?

Based on my CD review comments and current estimates I am exactly 50 points for silver (2009 NC). If in our final review we miss any points we will not make silver. Our back up is to buy some green power but would like to wait to see if it is necessary. Is is possible to submit for this after the final CD review?

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Mar 13 2014 Guest 2704 Thumbs Up

I believe the only way to add them in is to "appeal" the credit. Which is unfortunate. This is something that the GBCI could improve upon :) . Reviewing this credit probably takes 10 minutes. The appeal $500 may be more than the cost of green power if your project is <25,000 sf.

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PATRICK HILLIER Mar 13 2014 LEEDuser Member 143 Thumbs Up

Yes is small - I'm getting quotes now - we may just submit just in case. Thanks!

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Todd Reed Daylight Designer, 7group Mar 13 2014 LEEDuser Expert 8446 Thumbs Up

If you need a certain level, always submit with a least two to three points above the desired cert level.

Kathryn, not every appeal takes just ten minutes and you forget the time administratively that it takes prior to the reviewer even opening the credit.

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Mar 13 2014 Guest 2704 Thumbs Up

ok I will concede to your point, I just hate when I have to weigh the options of risking the need for an appeal or paying for the green power up front with the final review. There are probably other appeals that take forever to review so I guess it evens out in the end.

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PATRICK HILLIER
Mar 13 2014
LEEDuser Member
143 Thumbs Up

Revisions to design submittal during CD submittal

As part of my CD submittal response - that had corrections to my design submittal final - there were files that I was fairly certain I had uploaded but the response was "no new information was submitted". I guess my first question is why didn't anyone ask when reviewing since I submitted it for review? Now that it has been reviewed and denied in Design and in my first CD review can I still submit in my final CD submittal or is appeal required at this time?

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Marcus Sheffer LEED Fellow, 7group Mar 13 2014 LEEDuser Expert 41229 Thumbs Up

Each credit gets two reviews. So if you missed the design final you can have it reviewed in the construction prelim.

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PATRICK HILLIER Mar 13 2014 LEEDuser Member 143 Thumbs Up

It was reviewed and declined in construction prelim. So I can still correct in construction final?

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Todd Reed Daylight Designer, 7group Mar 13 2014 LEEDuser Expert 8446 Thumbs Up

Things disappear on LEED online. This is why you upload, log out, log back in at a later time, and ensure the document is there and opens. Have seen it happen a few times where docs disappeared.

This is why you provide a narrative when submitting a response to the preliminary review. You state what was corrected and what has been uploaded. If the reviewer reads the narrative, they at least know you submitted something and will more then likely send a MRC to get the document. When you don;t, and the reviewer sees nothing in response, this is what you get. They cannot assume on every review that has nothing in response, that someone actually did do something. This is not reality and the their time would be spent doing nothing but MRCs.

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Marcus Sheffer LEED Fellow, 7group Mar 13 2014 LEEDuser Expert 41229 Thumbs Up

Each credit gets two reviews. If it only had one you can resubmit it. If it already had two it typically requires an appeal.

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Scott Bowman Owner - Building Sage, Integrated Design + Energy Advisors, LLC Mar 13 2014 LEEDuser Expert 5264 Thumbs Up

Todd, I have had the same experiance as you, and do the same thing. Always log out, then back and make sure everything is there. Also include a good narrative on what you submitted and thought process if applicable.

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ADRIENN GELESZ LEED AP, ABUD Engineering Ltd. Mar 13 2014 LEEDuser Member 967 Thumbs Up

On your timeline tab you can download the information, documentation submitted in each phase. I would check if the missing document was in that list. If yes, I would try to contact the reviewer team and check with them what was the problem.

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Melissa Schifman Principal Sustology
Mar 12 2014
LEEDuser Member
91 Thumbs Up

LEED Review clarification

Quick question that I’m hoping you can help me with. When you submit credits and LEED comes back with a review, is that the first and only review? Or will they come back with comments again after you re-submit the same credit? Just nervous about one credit on a project and wondering if I’ll have another chance at getting it or if I only get one chance to respond with an explanation.

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Mar 12 2014 Guest 2704 Thumbs Up

You have a preliminary review then a chance to respond. Then there is a final review based on the information you provided in your respose. After that any outstanding issues can only resolved through an appeal.

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Melissa Schifman Principal, Sustology Mar 13 2014 LEEDuser Member 91 Thumbs Up

Thank you Kathryn

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Rosemary Mascali Manager Transit Solutions
Mar 11 2014
LEEDuser Member
64 Thumbs Up

Entering Transporation Management Plan on LEED Online

My client is pursuing an exemplary point for a Transportation Management Plan for a V2009 NC application. I indicated this on the Credit 3.1 form and uploaded the plan, but it's not showing on the scorecard as an ID point. Do I have to enter the information again under the Innovation and Design section? I would have thought it would have flowed through automatically.
Thanks.

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Rosemary Mascali Manager, Transit Solutions Mar 11 2014 LEEDuser Member 64 Thumbs Up

Never mind. I got it to work by setting up a design ID credit, selecting exemplary, then choosing the transportation credit, which linked it to the documentation I had already posted.

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Catalina Caballero Sustainability Coordinator JALRW Eng. Group Inc.
Feb 06 2014
LEEDuser Member
2197 Thumbs Up

Contacting the LEED Reviewer (Aiming Platinum)

We have received the comments for our project but for EAp2 and EAc1 we would like to clarify or understand where the reviewer is coming from since a comment doesn't seem to make sense to us. Before we submit our last clarifications we wanted to contact him/her but he doesn't seem to be accessible. I have heard before for other companies and other projects that they were able to talk to reviewer but I was wondering if this is common or not.

Thanks much

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Feb 06 2014 Guest 2704 Thumbs Up

You can go through GBCI. It will take several weeks to get a response. http://www.gbci.org/org-nav/contact/Contact-Us/Project-Certification-Que...

Take time to word your question very carefully and quote the LEED review comment. Explain that you are asking about EAp2 & EAc1.

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Scott Bowman Owner - Building Sage, Integrated Design + Energy Advisors, LLC Feb 09 2014 LEEDuser Expert 5264 Thumbs Up

Our experience has been a little different. We have regularly contacted the assigned GBCI review team using the Contact Us portion of the LEED On-Line, and normally in a week or so get a time set up to have a conference call. For all the reasons you mention, this has been extremely useful feedback so we can get the best opportunity possible to answer their question before answering. I recommend trying it, as it has worked very well for us. Full disclosure here…we did not always prevail in this process, but we avoided an appeal which is just as important. We also learn something, and make sure to broadcast that within the firm for the next submittal. Good luck!

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Feb 10 2014 Guest 2704 Thumbs Up

using the feedback button, the GBCI contact us page, or something other avenue? I have had good luck getting clarification on review comments. The past 3 questions I've asked have taken at least 3 weeks to get answered though. It may depend on which review team your project has and how complicated your question is? I'm really glad we're able to get answers to questions and in some instances correct an errant LEED review comment. For example, I was recently told that my green power purchase volume had to match my energy model energy use. My project did not complete an energy model;we used a prescriptive option. We were able to clarify this through GBCI instead of taking a gamble in the final design review.

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Scott Bowman Owner - Building Sage, Integrated Design + Energy Advisors, LLC Feb 11 2014 LEEDuser Expert 5264 Thumbs Up

We have used both the feedback and the contact us. Not sure on why timing might be so different. Ours were not in a week, but I do not remember any taking 3 weeks either.

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Erika Duran Sustainability Consultant Dagher Engineering
Feb 05 2014
LEEDuser Member
789 Thumbs Up

CIR and Documentation

Does anyone know if you have submitted a CIRCredit Interpretation Ruling. Used by design team members experiencing difficulties in the application of a LEED prerequisite or credit to a project. Typically, difficulties arise when specific issues are not directly addressed by LEED information/guide and gotten positive feedback on your strategy, do you have to upload the response with your credit documentation or is it linked already to your project and the review team has access and knowledge of the whole situation?

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Susan Walter Sr Project Architect, Wilmot/Sanz Feb 05 2014 LEEDuser Expert 14056 Thumbs Up

I've always mentioned the CIRCredit Interpretation Ruling. Used by design team members experiencing difficulties in the application of a LEED prerequisite or credit to a project. Typically, difficulties arise when specific issues are not directly addressed by LEED information/guide in the project narrative and in the applicable credit. I think it is best to actively remind the reviewer about the CIR since they do not issue it instead of relying on them to look it up.

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Scott Bowman Owner - Building Sage, Integrated Design + Energy Advisors, LLC Feb 09 2014 LEEDuser Expert 5264 Thumbs Up

I agree with Susan. We had another situation once where someone knew of a CIRCredit Interpretation Ruling. Used by design team members experiencing difficulties in the application of a LEED prerequisite or credit to a project. Typically, difficulties arise when specific issues are not directly addressed by LEED information/guide they got on a project, and shared it with several others. While it was project specific, and we could not reference it directly, we were able to use the justification in our submittal and gained the same result.

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CT G
Jan 27 2014
LEEDuser Member
106 Thumbs Up

Alternative Compliance Path from one project for another project

Hello,

We have submitted an alternative compliance path for WEp1 which was denied. However, the same alternative compliance path was accepted during a previous review for another project. Was it therefore reasonable to assume that it would be approved here as well? Can one use the same path on a new project and make reference to the fact that it has already been previously accepted on another project?

Thanks for any insight!

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Jan 27 2014 Guest 2704 Thumbs Up

Can you describe your alternative compliance path approach? In my experience the LEED reviewers really follow the letter of the law outlined in the water use reduction additional guidance (version 8) document. You can find it on www.usgbc.org

The LEED review teams are contracted through the GBCI to do the reviews.

Your project probably wasn't reviewed by the same reviewer or company who approved your approach last time.

Just because your strategy was approved by one review team doesn't mean the next one will approve it, unfortunately.

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Marcus Sheffer LEED Fellow, 7group Jan 27 2014 LEEDuser Expert 41229 Thumbs Up

It may be reasonable depending on the reasonableness of the alternative approach. Technically a previous review does not establish precedence. Suppose a reviewer mistakenly approved something that they should not have approved - if precedence were paramount then that mistake could never be corrected.

You can make reference to the fact that it was approved previously but that does not carry any weight and will not be taken into account in most cases.

A slight amendment to Kathryn's comment above regarding review teams. Some reviewers are contractors but the majority are GBCI employees. Her basic point about it being a different reviewer certainly holds true, especially when it comes to evaluating alternative compliance paths.

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Jan 27 2014 Guest 2704 Thumbs Up

That's interesting, I didn't know a majority were GBCI employees? thanks for the clarification. I'm familiar with a few companies in my area that do LEED reviews but run into far fewer GBCI employees.

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Glen Phillips Director of Sustainable Education GreenCE, Inc.
Jan 23 2014
LEEDuser Member
303 Thumbs Up

Design Preliminary Review - change forms to In-Progress?

I have inherited multiple LEED registered projects, and it has been a while since I submitted anything for LEED. LEEDonline for two LEED v2009 projects under review is acting differently for each. One project is in Design Preliminary Review, and forms for credits that are "pending" show as complete. When I select the "In-Progress" option so I can edit them, I get a big warning about having to resubmit or withdraw the credit. Is it correct to go ahead and select that?
The other project is in Design and Construction final review, and the credits that are pending are not marked as complete and can be edited.

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Feb 11 2014 Guest 2704 Thumbs Up

In my experience the only risk is selecting "in progress" for any credits that are already marked "anticipated." You really only want to do that if you have made some sort of design change that requires you to update your documentation. If you accidentally change an anticipated credit to "in progress" then I think you have to submit them for review again. When you say "In Design Preliminary Review" do you mean you got your Design preliminary review back and are in the process of responding?

changing any "pending" credits to "in progress" is fine, cause they need fixin' anyways.

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Sylvain laporte GASD-Co
Jan 22 2014
LEEDuser Member
97 Thumbs Up

Design stage submittal credits

I m currently studying for LEED AP BD+C exam .
I failed to find and updated list of credit eligible for design stage submittal.
I guess there is something obvious that i missed. Or is it only available trough leedonline for registered project?

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Marcus Sheffer LEED Fellow, 7group Jan 22 2014 LEEDuser Expert 41229 Thumbs Up

The LEED checklist Excel file that you can download for free indicates which credits are design and which are construction.

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Eric Carter Intern Architect Method Studio, Inc.
Jan 13 2014
LEEDuser Member
72 Thumbs Up

Certification: Final Steps

Just last week, we submitted our Construction Credits for Preliminary Review. This is my first LEED project and I am just wondering what to expect after Final Review and the Appeal stage, if necessary: (LEEDonline describes every step up to certification, which is listed as 'in development' on their help section). Any insight would be helpful.

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Todd Reed Daylight Designer, 7group Jan 14 2014 LEEDuser Expert 8446 Thumbs Up

Once you accept the final review you will get an email from GBCI stating the project's certification level along with a bunch of other information. This includes press release guidelines, images, and information in regards to ordering your plaque.

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ADRIENN GELESZ LEED AP, ABUD Engineering Ltd. Jan 29 2014 LEEDuser Member 967 Thumbs Up

Hi!
How long does it take too get the plaque after accepting the certificate?
Thanks,
Adrienn

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Kristina Bach Sustainability Specialist Jan 29 2014 LEEDuser Member 851 Thumbs Up

I'd recommend contacting Green Plaque directly to determine how long it might take to receive whatever plaque you decide to order once your project is certified (http://www.greenplaque.com/). My guess is that the production and shipping time might vary based on what type of plaque/options you choose to purchase.

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Jennifer Knocha Assistant Mack-Cali Realty Corporation
Dec 19 2013
LEEDuser Member
185 Thumbs Up

EBOM initial review submission

We are currently working on an EBOMEBOM is an acronym for Existing Buildings: Operations & Maintenance, one of the LEED 2009 rating sytems. submission with a deadline of 12/23. Given that it's the holidays, we've had some trouble tracking down some last minute details, so we were considering asking for an extension of deadline. We want to avoid extending the PP, but we need another week or so to confirm some data. Is this possible and will it affect us?

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Todd Reed Daylight Designer, 7group Dec 20 2013 LEEDuser Expert 8446 Thumbs Up

Just ask for an extension, its not a big deal and real easy to do. You may not get an response back until after your deadline anyway this time of year. If you don;t hit the deadline or ask for an extension, it won;t stop your review. Seen project not ask for an extension and resubmit almost a year later. But asking for one is a courtesy and part of the process.

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Susan Walter Sr Project Architect, Wilmot/Sanz Dec 20 2013 LEEDuser Expert 14056 Thumbs Up

Agreeing with Todd, the extension is not a big deal. They will give you 25 days and if you choose to only use 7 days, that is fine. They are going to give you a flat 25 days no matter what.

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Jean Marais b.i.g. Bechtold DesignBuilder Expert
Dec 12 2013
LEEDuser Member
8222 Thumbs Up

double charged?

I'm appealing WEp1. We built in extra water saving measures. It seems that leedonline wants to charge me to update WEc3. Surely that is not fair.

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Susan Walter Sr Project Architect, Wilmot/Sanz Dec 12 2013 LEEDuser Expert 14056 Thumbs Up

Assuming you aren't going to earn WEc3, then no it is not fair.

We recently had to appeal an exemplary performanceIn LEED, certain credits have established thresholds beyond basic credit achievement. Meeting these thresholds can earn additional points through Innovation in Design (ID) or Innovation in Operations (IO) points. As a general rule of thumb, ID credits for exemplary performance are awarded for doubling the credit requirements and/or achieving the next incremental percentage threshold. However, this rule varies on a case by case basis, so check the credit requirements. credit and had been granted the point for the credit. We couldn't get LO to not bill us for the credit and the EP credit. We paid both and GBCI was very easy to deal with on the refund.

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Todd Bundren Director of Sustainabilty - Architectural Project Manager, Lawrence Group Dec 12 2013 LEEDuser Member 1035 Thumbs Up

We just successfully appealed EAp2 and EAc1 at the same time while only paying for EAp2. We included a narrative explaining our intent to appeal both in the EAp2 submission. Call the GBCI help line and they can walk you through the process, bottom line is we didn't get double charged and were awarded the prerequisite and Credit. Good luck.

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Jean Marais b.i.g. Bechtold DesignBuilder Expert Dec 12 2013 LEEDuser Member 8222 Thumbs Up

Thanks. I've decided to just appeal the prerequisite. If they don't update the credit which is marked as changed, then I will follow it up. Payment wise it makes things simpler.

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Todd Bundren Director of Sustainabilty - Architectural Project Manager, Lawrence Group Dec 12 2013 LEEDuser Member 1035 Thumbs Up

Just be sure to add a quick couple sentence narrative describing your intent and you should be good. Never expect the reviewer to assume your intent. Best of luck.

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H.K.C.B. Heendeniya Co-Energi (Pvt) Ltd.
Nov 25 2013
Guest
90 Thumbs Up

Expedite CIR ruling

Dear Community,

Is there a way to expedite the CIRCredit Interpretation Ruling. Used by design team members experiencing difficulties in the application of a LEED prerequisite or credit to a project. Typically, difficulties arise when specific issues are not directly addressed by LEED information/guide ruling process?

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser, BuildingGreen, Inc. Dec 09 2013 LEEDuser Moderator

HKCB, not really except to email GBCI and ask them nicely. I don't think there is a specific process or fee to expedite.

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James MacMillan VP - Director of Sustainability Karpinski Engineering
Nov 13 2013
LEEDuser Member
94 Thumbs Up

Request zip files for download

In LEED online version 2.0 there was the option to request and download the zip file for the complete, certified project. The zip file contained all the templates and files upload to the site. Has anyone downloaded this completed file on v3 or know where I can find it?

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Scott Bowman Owner - Building Sage, Integrated Design + Energy Advisors, LLC Nov 13 2013 LEEDuser Expert 5264 Thumbs Up

I have not found it if it exists. What I do is go to the Timeline tab. There you can get the project report (and print it to a PDF) at the top. Then under each review and appeal, there will be a “View Snapshot” link. Go to that link, and there you will find a “Download All” button and you will get a zip file that you can save. You have to do this for each segment, but it does get you all the submittal information. The only downside is if a credit was questioned, then it shows up later in another segment. So, you have to make sure and look for the latest place it shows up in a zip file.

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caitlin sweeney
Nov 13 2013
Guest
39 Thumbs Up

Assuring that reviewer holds us to v2 requirements

I am about to submit one of our projects for review under v2 version. I want to make sure that the reviewer will take in consideration only requirements that apply to this version and not any latter versions and addendums. Is there a way to ensure a fair review under the version that was applicable (way back) when this project began?

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Elizabeth Thompson LEED Specialist, USGBC Nov 16 2013 LEEDuser Member 493 Thumbs Up

Hi Caitlin,
Projects are held to the requirements that are applicable to the project's rating system and registration date. If you have any questions about the requirements, please feel free to ask us in advance, or after you receive the project's review comments, by using our Contact Us page (http://www.gbci.org/contactus). You can also read more about the required timelines for submitting in the Certification Policy Manual (http://www.usgbc.org/resources/leed-certification-policy-manual).

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SOHA YAMANI
Nov 13 2013
Guest
321 Thumbs Up

Appeal for design credits after construction phase

is it possible to appeal for denied design credit after submitting the construction stage credits and receiving the preliminary construction review ?

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Soo young No FCA construction Nov 13 2013 LEEDuser Member 261 Thumbs Up

I think you could.
I just finished my LEED project (Certified)
I had one denied credit in Preliminary construction submittal and I have resubmitted with Final construction submittal . it got approved.

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Marcus Sheffer LEED Fellow, 7group Nov 13 2013 LEEDuser Expert 41229 Thumbs Up

Yes you can. An appeal and the remainder of the construction review are separate submissions. You can submit an appeal at anytime.

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Renee Shirey Dec 20 2013 LEEDuser Member 2866 Thumbs Up

My question is along those lines. I am working in LEED v2.2, and have the results of the Final Design Credit. To move onto the Construction Phase in V2.2 I have to click on something to accept the findings of the Final Design Credit. In accepting the results (including the denial of a particular credit), does that negate my ability to put in an Appeal later? (I didn't know if v2.2 or v2009 worked any differently.) Thanks

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Nena Elise Mar 17 2014 LEEDuser Member 3302 Thumbs Up

Marcus, you say "You can submit an appeal at anytime" but GBCI says "Any denied credits can be appealed either after the final design review or after the final construction review."

I have a project under preliminary construction review and I am unable to click the any buttons to submit a design credit appeal. If there is a way to submit before the final construction review, please let me know.

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Marcus Sheffer LEED Fellow, 7group Mar 17 2014 LEEDuser Expert 41229 Thumbs Up

There may be some logistical reason within LEED Online that you can't do both at the same time. Contact GBCI through the Contact Us on their web site. I am sure they would be happy to arrange to receive your appeal if you cannot do it through LEED Online.

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Keith Barnes
Nov 12 2013
Guest
28 Thumbs Up

Design Review Appeal or Construction Review?

We have been denied two prerequisites from the Design Phase (EAp2 and IEQp1) after the final design review. The project will be substantially complete in a month and a half. There were errors in our calculations and documentation that is requiring us to resubmit for these prerequisites. Does it make sense to begin the appeal process for these two prerequisites or would it be better to submit the revised documentation for these denied prerequisites during the construction review?

Your thoughts and experience is appreciated. Thank you.

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Marcus Sheffer LEED Fellow, 7group Nov 13 2013 LEEDuser Expert 41229 Thumbs Up

The appeals and the construction review phase are separate submissions. So no need to wait.

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K KRAFT
Nov 13 2013
LEEDuser Member
168 Thumbs Up

removing a credit from submission

Hello LEEDuser members,
We are in the process of addressing comments from our Design and Construction Preliminary Review. The project is going for certification level using the Core and Shell rating system. There is a credit (not prerequisite) that we are no longer going to apply for because we don't need the point, nor do we have the time needed to address the comments from USGBC's review regarding this particular credit.
Does anyone know what/if there is a process for removing a credit from a submittal? Also, if USGBC has already commented on that credit and is requesting clarification, does it complicate matters?
Any advice is greatly appreciated.

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Marcus Sheffer LEED Fellow, 7group Nov 13 2013 LEEDuser Expert 41229 Thumbs Up

You can simply withdraw that credit. Just indicate your desire to do so in your response to the preliminary review.

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Elizabeth Thompson LEED Specialist, USGBC Nov 13 2013 LEEDuser Member 493 Thumbs Up

Instructions on how to remove a credit are available here: https://www.leedonline.com/irj/go/km/docs/documents/usgbc/leed/config/co.... If you have any questions about your review comments, you're always welcome to write to us and we'll be glad to help: http://www.gbci.org/contactus.

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SOHA YAMANI
Nov 12 2013
Guest
321 Thumbs Up

submit an ID design credit after construction preliminary review

Dear Sirs,

i am working on a CI project and we have been awarded 48 points in the design stage credits , how ever we are targeting gold, and we still have 13 points to be earned in construction stage , total of 61 , but the project team is a little bit worried we wouldn't achieve gold, and we were negotiating working on green education program, but since it is considered a design credit we wanted to know is it possible to submit this credit as an appeal but after the construction phase preliminary review (in case we didn't get the total 13 construction points)?

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Michael Smithing Director - Green Building Advisory, Colliers International Nov 12 2013 LEEDuser Member 2070 Thumbs Up

There is no requirement to submit design credits with the design review - you can also submit them with the construction review. Depending on where you are in the process, you can submit the Education Program with the Construction Preliminary or Construction Final review. If possible, submit with the Preliminary review so that you get a chance to address any comments that the review team may have. You will not have to appeal (and pay the additional fee) as this will be part of the Construction Review.

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Luciana T.
Nov 01 2013
Guest
232 Thumbs Up

Reviewer revising forms?

Have any of you experienced a review in which the reviewer revised/corrected the form as he/she saw fit changing the numbers from the original input. The mechanical engineer is saying that the numbers on the WEp1 form are not what he input originally but that the reviewer modified them. Now during construction credits, we have to work on that form again per comments from the reviewer and we do not know what to do.

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Nov 01 2013 Guest 2704 Thumbs Up

If the form is not filled out correctly sometimes they will fix it in the final design review. Example = if the duration on your sink is wrong.

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Luciana T. Nov 01 2013 Guest 232 Thumbs Up

Yes, it seems that it was a little more than that. Our project is not so straight forward so we would need to discuss how to approach it and we have not been successful getting a conversation with anybody at GBCI. Any thoughts?
Thank you,

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser, BuildingGreen, Inc. Nov 03 2013 LEEDuser Moderator

Luciana, I am surprised you have not been able to reach anybody at GBCI. They have developed a strong reputation for customer service in cases like this. Have you contacted them via their website with the specific issue and a request for a phone call?

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Lynne Martin Interior Designer Diversified Design Group LLC
Oct 09 2013
LEEDuser Member
47 Thumbs Up

LEED v2.2 Design Review Timeline

Is there a defined amount of time that the review will take once it have officially started?

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Todd Reed Daylight Designer, 7group Oct 09 2013 LEEDuser Expert 8446 Thumbs Up

I'm assuming that the start time you mean is from the time when you hit submit. That being the time, it will range from 3 weeks to a month to get your review comments typically. It may be less if you are doing a separate submission, it could take longer if you receive an MRC from the review team, and it may take longer due to the time of year you submit it.

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Sara Curlee BWBR
Oct 02 2013
LEEDuser Member
445 Thumbs Up

Construction Review Submittal Deadline

I am working on a campus project targeting LEED Platinum under NCv2.2. Due to various things, the Construction Submittal for the project has languished and now it appears we are hitting the 2 year of substantial completion deadline for turning it in. Does anyone have experience with how strict the GBCI is on this deadline?

The project team only became aware of this deadline recently, due to other communication with the GBCI. For those curious, it is outlined in NC 13.3 of the NC Appendix of the GBCI LEED Certification Policy Manual (https://www.leedonline.com/irj/go/km/docs/documents/usgbc/leed/config/te...).

The project has successfully completed the Design Review and is trying to wrap up the last of the items for the Constructon Review. Due to this project being on a campus, it just seems like decisions are taking longer to make and then acted upon.

Thank you in advance.

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Megan Ritchie Saffitz Director of LEED Support, U.S. Green Building Council Oct 02 2013 LEEDuser Member 545 Thumbs Up

Congrats on wrapping up your Construction Application. You should have no difficulty in submitting it.

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Tony Holub Architect, DKA Apr 16 2014 LEEDuser Member 47 Thumbs Up

We have a similar situation with a campus project taking longer than 2 years after substantial completion to submit for review. We have now received review comments back and the reviewer noted this requirement. This post seems to suggest that this is not an issue however we need to respond to the comment. Any advice is appreciated. Thank you.

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Vivien Fairlamb
Oct 01 2013
LEEDuser Member
916 Thumbs Up

Supporting evidence file uploads

I have recently started the design stage submittal on a LEED 2009 NC project and I went to several credits under Sustainable sites including but not limited to SSc4.2 and SSc4.3 and when I click on file uploads it states there are no uploads required for the credit. I was under the impression from previous projects that one would need to upload a site plan showing location and number of cycle racks etc along with the template.
My question therefore is has anything changed on LEED online that I was not aware of relating to file uploads?

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser, BuildingGreen, Inc. Nov 03 2013 LEEDuser Moderator

Vivien, USGBC has been working to remove unnecessary signatories and uploads from documentation. However, reviewing the latest (v04) forum for NC 2009 just now, I do see a required upload for a site plan.

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Gaston Michaud Mechanical Engineer CTS
Sep 19 2013
Guest
164 Thumbs Up

Submitting a new credit after final construction review

Hello everyone,
We just received the final construction review, and found out that our project got 59 points awarded. As we expected, the owner wants to achieve Gold certification; therefore, we are trying to include one new credit in an appeal review, is that even possible?

Our other option would be to try to appeal the Green Power credit (which has been awarded already), to purse it again with exemplary performanceIn LEED, certain credits have established thresholds beyond basic credit achievement. Meeting these thresholds can earn additional points through Innovation in Design (ID) or Innovation in Operations (IO) points. As a general rule of thumb, ID credits for exemplary performance are awarded for doubling the credit requirements and/or achieving the next incremental percentage threshold. However, this rule varies on a case by case basis, so check the credit requirements. and get that additional point we need. Has anyone done that before? Any suggestions?
We understand that the appeal stage would be only for denied credits, but at this point, we are not in a position to follow that option.

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Marcus Sheffer LEED Fellow, 7group Sep 19 2013 LEEDuser Expert 41229 Thumbs Up

You you can add a credit through an appeal.

Assuming you have not maxed out your ID credits already you can get exemplary performanceIn LEED, certain credits have established thresholds beyond basic credit achievement. Meeting these thresholds can earn additional points through Innovation in Design (ID) or Innovation in Operations (IO) points. As a general rule of thumb, ID credits for exemplary performance are awarded for doubling the credit requirements and/or achieving the next incremental percentage threshold. However, this rule varies on a case by case basis, so check the credit requirements. for EAc6 through an appeal. Just buy more green power and resubmit EAc6. If you qualify you would be awarded an exemplary performance ID credit automatically. This should be pretty straight forward.

Again if you have an ID credit open you could add one. Commonly earned ID credits that would not be too late would include green building education, an EBOMEBOM is an acronym for Existing Buildings: Operations & Maintenance, one of the LEED 2009 rating sytems. operational credit, or exemplary performance for another credit.

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Shivani Langer Architect SHW Group
Sep 17 2013
Guest
315 Thumbs Up

Questions regarding preliminary design review comments

If we have questions regarding GBCI reviewer comments that were sent to us after preliminary design review submission, can we just submit them when we submit for final design review, or those need to be asked prior to the final design submission?
If prior, what is the way to ask those questions?
Thanks!

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Marcus Sheffer LEED Fellow, 7group Sep 17 2013 LEEDuser Expert 41229 Thumbs Up

If you have clarifying questions about the review comments then go to GBCI's web site. Under Contact you can direct a question related to your project's certification review comments. This is also typically a link provided in the email from GBCI notifying you that your review comments are done.

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Ivy Glasgow Project Architect DLR Group
Aug 19 2013
LEEDuser Member
185 Thumbs Up

Construction change will allow us to achieve credit

NC 2009 project. Two problems.

First, we were denied Credit WEc3 in Design phase re-submittal. This appeared to be because of a glitch in the way the online form calculates the credit. An explanation & corrected calculation on a sample form that correctly calculated the credit was attached, but it was either not read or not addressed in the text of the denial. Even so, we only missed the point by 0.21% - a quarter of one percent. This was disappointing.

Second, in the course of construction lower-flow fixtures were substituted. We would now meet the credit even when using the glitchy online form. Because there was a design change during construction, can we now re-submit the point without filing an appeal? Or would this have to be done through the appeal process?

Apologies if this has already been addressed in this forum, I was unable to find a similar question.

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Marcus Sheffer LEED Fellow, 7group Aug 19 2013 LEEDuser Expert 41229 Thumbs Up

If you are certain that there was a form error and you submitted correct calculations you can ask GBCI to take another look through the contact us portion of their web site before you appeal. You can't make any changes to your calculations without an appeal.

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Scott Bowman Owner - Building Sage, Integrated Design + Energy Advisors, LLC Aug 19 2013 LEEDuser Expert 5264 Thumbs Up

We had a similar situation recently with a problematic template, and were able to resolve it with emails and phone calls. They took a second look, and we were granted the credit without appeal.

I agree with Marcus, if the values changed, then an appeal is required.

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Jose Antonio Kovacevic efizity spa
Aug 05 2013
Guest
48 Thumbs Up

APPEAL DESIGN CREDITS AFTER CONSTRUCTION PRELIMINARY REVIEW

In a Core and Shell building we are finishing the construction process and we have obtained 47 points in the design stage.
The goal of the owner is a GOLD certification,we must have at least 13 points in the construction credits review .
To date we have just those 13 points but have options to get 4 additional points if is necessary: Appeal two denied design credits and/or buy RECs to comply with EAc6.

Is it possible to decide to appeal the design credits denied and / or purchase RECs after preliminary review of construction credits and prerrequisites?.

Atte

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Marcus Sheffer LEED Fellow, 7group Aug 06 2013 LEEDuser Expert 41229 Thumbs Up

You certainly could appeal the two design credits at that point. Submitting an additional credit may require a separate fee too as your four phases of review would be over by then.

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Gaston Michaud Mechanical Engineer CTS
Jul 16 2013
Guest
164 Thumbs Up

Final Design Review - Language issue

We just received the response of the final design review and the Enhanced Commissioning Credit was denied since the contract that describes the scope of work and the completion date is in Spanish.
Our project is located in Costa Rica, and our native language is Spanish; for this reason we consider that any legal contract between two parties located in this country should be addressed in this language.

Has anyone had a similar issue? Any ideas on a possible solution without an appeal review? Thank you in advance!

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Erika Duran Sustainability Consultant, Dagher Engineering Jul 17 2013 LEEDuser Member 789 Thumbs Up

Gaston,

Did they mention the language issue during the first review of the credit? I would go to gbci.org click on contact at the bottom and explain the situation. Offer to have the document translated and notarized and I would request that they wave the fee if possible. I don't know if there is a place that specifically states a language requirement for documentation maybe a LEED InterpretationLEED Interpretations are official answers to technical inquiries about implementing LEED on a project. They help people understand how their projects can meet LEED requirements and provide clarity on existing options. LEED Interpretations are to be used by any project certifying under an applicable rating system. All project teams are required to adhere to all LEED Interpretations posted before their registration date. This also applies to other addenda. Adherence to rulings posted after a project registers is optional, but strongly encouraged. LEED Interpretations are published in a searchable database at usgbc.org. - thoughts? Please keep us posted as to how you resolv this issue....

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Valerie Molinski Director of Sustainability, Vocon Jul 17 2013 LEEDuser Member 1173 Thumbs Up

First, I am assuming you meant final construction review, as the enhanced commissioning would not be reviewed during design submittal?

I agree with Erika. If it was not mentioned during the first review, and then the credit was outright denied, you should contact GBCI about it. If this document was noticed during final review, they should have sent you a mid-revew clarification about it to give you an opportunity to remedy the situation. They should give you a chance then and definitely waive the appeal fee if that is how you are required to proceed. It may not even get that far. Do not accept the review or certification until you reach out to GBCI.

With that said, I do believe that GBCI requires all LEED documentation to be translated into English prior to submission. This includes all of the drawings as well. Projects are being submitted from all over the world in so many languages, it is unreasonable to expect the reviewers to be multi-lingual.

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Gaston Michaud Mechanical Engineer, CTS Jul 17 2013 Guest 164 Thumbs Up

Thank you all for your advice.
Actually, we did not submit the credit in the first review since the contract was not ready at that time and we thought that we would not have any issue submitting this information later.
We wrote an email to the review team, and contacted the GBCI; we are still waiting for a response.

You are right Valerie, I meant final Construction review, sorry. I do not expect reviewers to be multi-lingual; but I don't think that dates or scope are hard to infer from a contract in other language. The document clearly stated that the purpose was Enhanced Commissioning, and with a completion date 10 months after substantial completion. Anyways, thank you very much for your reply, I'll keep you guys posted when I find a solution.

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Valerie Molinski Director of Sustainability, Vocon Jul 17 2013 LEEDuser Member 1173 Thumbs Up

So it sounds like you submitted the Enhanced Commissioning credit during the middle of construction review.... after the initial review response and before you submitted for final. This would mean that it would only get one look by the reviewers and you would not have a chance to correct it. This is why they outright denied it. That stinks! I am sorry.

I hope they can work with you on this, but I am guessing that they might make you stick to protocol, which means you would have to open and pay for an appeal and revise your submission for one more look by a reviewer to earn the credit.

Good luck!

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Erika Duran Sustainability Consultant, Dagher Engineering Jul 17 2013 LEEDuser Member 789 Thumbs Up

I think they will work with you on this. They should, it is a simple fix - they shouldn't have to infer it from the contract or translate. But they could have also sent a clarification request as well stating that the contract be in English. Also in the final comments they should tell you how to handle the situation. I can see gaps on both sides but a $500 appeal fee for this seems excessive -maybe that is another issue to be addressed completely - let the punishment fit the crime.

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Gaston Michaud Mechanical Engineer, CTS Jul 17 2013 Guest 164 Thumbs Up

We just received the response from the LEED team reviewers, the credit was awarded! Thank you very much for the support.

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Steve Khouw Principal, DNA GreenDesign Jul 17 2013 Guest 2010 Thumbs Up

As a footnote, in China of course all (legal) documents are written in Chinese. However we always submit in native Chinese language but with annotations in English for the translation in the relevant sections of the contracts, drawings, schematics etc. With the English translation on the side, these documents had never been rejected and we never had to go through the trouble of having them notarised and so on.

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FRAGISKOS LEVANTIS LEED AP BD+C, SUSTAIN O.E. Nov 22 2013 LEEDuser Member 54 Thumbs Up

With translations, and for all of us working in different language markets what is needed is LEED to just copy the BREEAMBuilding Research Establishment Environmental Assessment Method, the first widely used green building rating system, developed in the U.K. in the early 1990s, currently used primarily in the U.K. and in Hong Kong. policy in translations. All documentation is uploaded in the native language with a cost of approximately $2,500 (for all documentation). How they do it so cheaply? Simple, instead of translating all documents at BRE (which would definitely cost many times of what they are charging), the BREEAM reviewer, in the quality assurance stage, has a translator next to him and asks him questions like, what does he say here, and what does he say there etc. It is one of the "localisation" issues that LEED should copy BREEAM. Mind you, BREEAM has assessors and therefore QA is simpler and only selective. GBCI checks everything. even so, a significantly higher fee for translation services by GBCI will make all those involved in international projects very happy.

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Flora Qiu May 04 2014 Guest 9 Thumbs Up

Hi Gastion, can i know how do you finally get the point? By offering a translated and notarized version of contract? or just explaining the situation in the email you've written to GBCI.

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Erika Duran Sustainability Consultant Dagher Engineering
Jul 08 2013
LEEDuser Member
789 Thumbs Up

Design credit after final Design Revew but Before Construction

Context:
I submitted my design review, addressed all comments and even submitted an appeal. I have not accepted the appeal review yet - the timeline tab still has the appeal review option.

I did not submit the energy model during the design review because the energy model was not ready by the time the rest of the design credits where ready.

We are well into construction and the flooring credit we were pursuing is no longer an option due to a non-compliant floor being purchased and installed.

We had originally estimated one point for the energy model but the end result came out that we achieved two points.

Question:

I want just the energy model reviewed to confirm whether or not we can achieve the 2 points and forgo another more costly credit. I would normally defer this credit until the construction submission but I would rather know now. Would I submit this credit via an appeal? Would it only get one review or can I resubmit it during construction - and then would it get two reviews?

- I also realize that this question might invite more questions but I figure I will just start with the basics and then some back and forth. Thanks

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Kristina Bach Sustainability Specialist Jul 08 2013 LEEDuser Member 851 Thumbs Up

I would think you could submit EAp2 for the first time via an appeal if you really wanted to (keeping in mind that EAp2 is one of their "complex credits" and will cost you $800/appeal rather than the $500/appeal)... I would think, however, that it would work just like a normal appeal. Meaning that it'd be a one-shot deal and you wouldn't have the ability to provide any clarifications without paying an additional round of appeal fees. That could start getting expensive if you need to provide clarifications to the model before they could verify that you'd at least get the 2-points you want....

Is your project threshold so tight that 1-point is make-or-break for the project? If it's not, I'd probably recommend waiting to submit EAp2 until the construction phase and let it get both rounds of review before you have any extra appeal costs. Are there any other less-expensive credits you could pursue at the same time to help have more of a buffer rather than spend a lot for points now (for example: making sure all your ID credits are all attempted, are you tracking better-than-expected in any of your MR credits, etc)?

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Erika Duran Sustainability Consultant, Dagher Engineering Jul 08 2013 LEEDuser Member 789 Thumbs Up

Yes - the threshold is tight (MR's and ID's included in originally tally) - ultimately it is the client's decision whether or not to pursue this option or go for something more costly than the $800.00 or potentially $1600.00 + and with a greater degree of certainty - I want to present him with viable options and I think this would be one of them even though it isn't the traditional way of operating. Thanks.

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Marcus Sheffer LEED Fellow, 7group Jul 08 2013 LEEDuser Expert 41229 Thumbs Up

I do not think you can appeal a credit before it has been submitted. Even if you could do so you do not want to do so for EAp2 especially since it only gets one review and most projects do not get EAp2 approved in one review. You will likely have to wait until the construction submission.

Contact GBCI and ask them for any other options.

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Kristina Bach Sustainability Specialist Jul 08 2013 LEEDuser Member 851 Thumbs Up

You can definitely appeal something that has never been reviewed. The only time the system would stop you would be if you tried to appeal a construction-phase credit in the design-phase. Since EAp2 is a design-phase prerequisite, you'd be able to appeal it despite it never being submitted. It's similar to how the system works if you decided to add a brand-new credit after you finished your regular reviews and wanted to go for a few more points.

So it's definitely an option albeit an expensive option. I definitely agree with Marcus, however, that generally EAp2 rarely gets approved in a single review and you should definitely anticipate needing to provide clarifications/appeal multiple times if you go this route. That's why I also recommended waiting until the Construction-phase if at all possible.

I would probably recommend calling this a $1,600+ option to your client when you start comparing all your various options for moving forward as it is highly likely you'd be appeal EAp2 multiple times to verify those points you're after.

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Marcus Sheffer LEED Fellow, 7group Jul 08 2013 LEEDuser Expert 41229 Thumbs Up

Yep on second thought you are probably right about the appeal Kristina.

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Jean Marais b.i.g. Bechtold DesignBuilder Expert
Jul 08 2013
LEEDuser Member
8222 Thumbs Up

Time Window for Rework

GBCI documentation says that one has 25 working days to respond to "Clarifications". I am assuming credits marked as "pending" are not actually asking for "clarifications", but telling you what is still needed to be done for compliance. Clarifications to my mind is when the reviewer sends you a message requesting some clarification.

My question is:
Is there a deadline for re-work regarding the design submittal first review comments (split-submittal)? Doesn't this only get re-submitted at the same time as the final (construction) submission?

My point is that sometimes the rework is not possible within 25 days...sometimes you may be starting almost from scratch, because of some fundimental change that needs to be reworked across all credits.

Will the USGBC really strip possible certification due to untimely responses?

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Marcus Sheffer LEED Fellow, 7group Jul 08 2013 LEEDuser Expert 41229 Thumbs Up

No the 25 days is just the standard operating procedure. Project teams routinely request and are always granted extensions. Even if you do not ask for an extension there is no enforcement on the 25 days. Now if you let it go a year or two someone may contact you.

Regarding the split submission - you should complete the design submission (preliminary and final reviews) before submitting the construction submission.

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Jean Marais b.i.g. Bechtold DesignBuilder Expert Jul 08 2013 LEEDuser Member 8222 Thumbs Up

Thanks Marcus...that (thankfully) makes sense and spars me some grey hairs.

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Marcus Sheffer LEED Fellow, 7group Jul 08 2013 LEEDuser Expert 41229 Thumbs Up

Unfortunately it is too late for me and my grey hairs. :-)

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Jordan Friedberg Aug 12 2013 Guest 476 Thumbs Up

How long is an extension? How many can be requested? I have seen conflicting information and like this questioner, my project will require work (based on the first review clarifications) that will take longer than 25 days. My team plans to complete the work but some additional construction is required that cannot be completed in 25 days.

I suppose this assumes the construction work must be complete before final submittal. Other than the thermal comfort survey, is this correct? It seems obvious I cannot submit a SOW or narrative of my plans or work-in-progress but you never know.

How does the CIRCredit Interpretation Ruling. Used by design team members experiencing difficulties in the application of a LEED prerequisite or credit to a project. Typically, difficulties arise when specific issues are not directly addressed by LEED information/guide process interact with the construction review? Based on the clarifications from my first review, my team plans to submit 2 CIRs, which will likely not be returned before the 25 day period is up. Do I just submit everything at once?

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Elizabeth Thompson LEED Specialist, USGBC Aug 12 2013 LEEDuser Member 493 Thumbs Up

Extension requests between review phases can be requested through our Contact Form, http://www.gbci.org/contactus. Please let us know how long you need in the request. If the request is for more than a month or two, please explain the circumstances. The only limits on extensions between review phases are those within the Certification Policy Manual (https://www.leedonline.com/irj/go/km/docs/documents/usgbc/leed/config/te...) in the sections on project timelines. For example, under 'Application for Standard Review', it states that "Within two (2) years of substantial project completion the Project Administrator shall submit, via LEED Online, a complete application for Standard Review." You are welcome to mention in your extension request that you would like to hold off submitting until the CIRs are returned and the project team has time to incorporate the guidance.

If a project team needs an extension on a Mid-Review Clarification, we can grant those as well through the same weblink, but they need to be cleared by the review team.

The construction work should be substantially complete when the Final Application is submitted.

CIRs are often submitted prior any review phases, in order to gain more information about a particular strategy in advance. However, they can be submitted during the review phases as well.

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Daniel Müllner Project Manager DS ABT
Jul 05 2013
Guest
48 Thumbs Up

Credits remain pending after design final review

Hey guys,

maybe you can help me understand my design review score!
Following situation: I have had a couple of credits "pending" after preliminary design review mostly because some prerequisites were not awarded. I made my clarifications and some updates and had all of the prerequisite credits awarded.
But in the design final review report the "untouched" credits still remain pending. Since the prerequisite is awarded you would think that the concerned credit should be awarded as well.
Why is that and how shall I deal with it?

Thanks for your answers!

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Kristina Bach Sustainability Specialist Jul 08 2013 LEEDuser Member 851 Thumbs Up

Did you make sure to submit the linked credits when you resubmitted your clarifications to the prerequisites? (for example - make sure that both WEp1 and WEc3 were submitted for review even if you only uploaded clarifications/changes to WEp1). Reviewers can only comment on and update prerequisites/credits which are actually submitted for review. It sounds to me that you submitted the prerequisites but that the linked credits weren't actually submitted so reviewers couldn't update them. Since LOv3 lets you now select which credits get submitted in each phase, that's a pretty common occurrence.

You can try contacting GBCI to see if they can update them for you. My understanding, however, has been that they will generally just tell you to make sure to resubmit the linked credits during your next phase (in this case, Construction Preliminary). At that point, reviewers will see that the prerequisites were all awarded and will update the credits and points accordingly.

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Daniel Müllner Project Manager, DS ABT Jul 12 2013 Guest 48 Thumbs Up

Thank you Kristina! That was my guess... but you never now.

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Alejandro Rivera Rivera Sustainability Coordinator Studio Domus
Jun 27 2013
LEEDuser Member
482 Thumbs Up

Update information for previously awarded credits

Our project got back the Final Design Review, but changes that affect one Awarded credit occurred during construction. Can we revise the previously Awarded credit calculations and submit this credit for a third review (Construction Preliminary) at no cost?

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Marcus Sheffer LEED Fellow, 7group Jun 27 2013 LEEDuser Expert 41229 Thumbs Up

Yes, you are supposed to do so and there is no additional fee.

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Alejandro Rivera Rivera Sustainability Coordinator, Studio Domus Jun 27 2013 LEEDuser Member 482 Thumbs Up

That is what I thought. Thanks!

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Robert Cannellos Sustainability Consultant exp
Jun 26 2013
LEEDuser Member
50 Thumbs Up

NC Certification started - considering reducing scope

My project has completed design review, and construction is nearly complete. Owner has occupied the building. This NC project has 2 construction phases - A main building in phase I, and large canopy in Phase II. Construction has been delayed on the canopy phase II and the owner wants to certify the main (occupied) building - can we modify our certification for the Phase I building (only) if our documentation is revised to reflect only phase I, or would we need to go through design review again with revisions?

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Erika Duran Sustainability Consultant, Dagher Engineering Jul 08 2013 LEEDuser Member 789 Thumbs Up

Robert,

Did you get a response to this GBCI or LEEDuser? There are issues with certifying part of a building. I would reference Supplemental Guidance to the the Minimum Program Requirements MPR#2 - it states when you can exclude parts of a building and I don't think the canopy would qualify as one of the exceptions listed.

The other strategy would be to count this canopy as an unfinished space and provide documentation from the owner as to how the space or part of the project would ensure that this unfinished space would guarantee that the credit requirements are met. I would reference LI 10102.

Anyone else care to weigh in?

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Marcus Sheffer LEED Fellow, 7group Jul 08 2013 LEEDuser Expert 41229 Thumbs Up

I would attempt to certify both phases at once. Does the owner really want to explain to people that the building is certified, except for the large canopy out front? What information do you need that you don't have for Phase 2 in order to include it in the submission? Carving something out of the middle of your project is always problematic in my expereince.

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Ed Gulick Architect High Plains Architects
Jun 21 2013
LEEDuser Member
85 Thumbs Up

LEED Online Scorecard discrepancy

I have finally completed the documentation of all credits for a 2009 NC project. I am ready to submit, and have marked off all credits as "complete" in the credit information area. All of them appear with green check marks on the LEED Online scorecard. At the top, the scorecard accurately adds up all of the attempted credits, indicating that we are ATTEMPTING 82 points, which is correct. However, just to the left of this total at the top of the scorecard, there is another line that says "Points Possible: 81."

Why is there one less point possible than we are attempting? Obviously we are right on the brink and need every point we can get. Is there any way to know what point is missing? Should I be concerned?

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Jun 21 2013 Guest 2704 Thumbs Up

Id look at WEc3 first. You have to select a certain #of points you're attempting.

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Jul 15 2013 Guest 2704 Thumbs Up

or EAc1 :)

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Michael E. Edmonds-Bauer Edmonds International Oct 17 2013 LEEDuser Member 1573 Thumbs Up

It might be because of the all possible regional priority credits.

We are outside the US and tipically WEc1, WEc2, WEc3, EAc1, EAc3 and EAc5.2 are always credits inside the certification scope, and all of these give international projects the extra point por regional priority.

This gives us 6 "possible points" but for regional priority GBCI only grants up to 5, so even if we comply with all of these we will never get the 6 points.

This has always happened with our precertification, we always get one point less from the "possible points".

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Kara Hermann
Jun 21 2013
LEEDuser Member
163 Thumbs Up

What % of projects are LEED Platinum

Does anyone know of statistics that say what % of LEED projects are Platinum, Gold, Silver and Certified? I have not been able to find anything and this would be useful information for promoting LEED to customers. Thank you!

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Jun 21 2013 Guest 2704 Thumbs Up

There's a button here where you can export all projects and sort by certification level to get the answer: http://www.usgbc.org/projects

I've looked it up by state but I don't think I've done it nationally.

When I looked this fall South Carolina had
27% "Certified"
41% Silver
29% Gold
3% Platinum
(they have a law requiring certain state projects to get LEED Silver minimum)

Colorado had
20% "Certified"
29% Silver
45% Gold
6% Platinum

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Marcus Sheffer LEED Fellow, 7group Jun 21 2013 LEEDuser Expert 41229 Thumbs Up

Last time I saw these overall stats the recent certifications were about 50% Gold. Over time Platinum has held pretty steady at under 10%. Certified and Silver have been declining and Gold has been rising. Tells me that much of the market has caught up and we need v4 or we are really just rubber stamping the status quo, at least for BD+C projects.

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Kara Hermann Jun 21 2013 LEEDuser Member 163 Thumbs Up

Thank you so much, Kathryn! This is exactly what I was looking for!

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Kathy Wislocky Project Manager Isgenuity LLC
Jun 12 2013
Guest
408 Thumbs Up

Mechanics of Appealing

Since this is the first time I need to submit an appeal, I would love some advice on the order of what needs to be done online and what I should expect.

LEED Online:
I haven't touched any of the buttons in the overview tab since our final review came in. I haven't uploaded any new documentation nor updated the forms. Should I begin by revising/updating credits forms, just as I would between a prelim and final review, and then hit the "enter appeal stage" button when all is ready to go? or vice versa? Is hitting the appeal button for when all is ready and I'm prepared to pay and promptly submit all appeals?

What to expect:
Now that we are entering the appeal phase (clarification first level appeal only), will it be the same reviewers or does an appeals board get involved where I should expect a much higher level of scrutiny? Is it recommended that I simply address the technical advice, or do I need to re-inspect everything? I've addressed cross credit compliance issues but found a few very minor errors not mentioned in reviewer comments that don't actually change calculation outcomes. I'm worried if I change something that wasn't brought up before, it might open an unnecessary can of worms. Is this the sort of thing that will cost our project an additional $800 because all will be examined by a broader group of reviewers? Or is just addressing the technical comments sufficient?

Any advice would be great. Thanks

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Tyra Sorensen Jun 12 2013 LEEDuser Member 474 Thumbs Up

I understand your trepidation.
The Appeal button just opens the Appeal stage and allows you to add/delete/edit credits.
A new phase opens with a new Submit Appeal button, for when the ducks are in a row.
If you have specific questions, submit a request for feedback. We had a great call with a reviewer and now know what we missed before. If you had an outside reviewer, they will review it again, but it will also be reviewed by an inside reviewer.
The price is set by the credit or prereq, not the level of change.
Fees: http://www.usgbc.org/leed/certification/fees/overview#tab1 In most systems EAp1, EAp2, EAc1, EQp1 are the complex credits - full list is in the glossary (links from other places seem to be broken)

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Kathy Wislocky Project Manager, Isgenuity LLC Jun 12 2013 Guest 408 Thumbs Up

Tyra-
Thanks for the tips. How did you contact your reviewer? I've gotten general technical feedback through the GBCI "contact us" page, but it was not our project reviewer. A simple phone call could save an enormous amount of time and effort.

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Elizabeth Thompson LEED Specialist, USGBC Jun 12 2013 LEEDuser Member 493 Thumbs Up

Hi Kathy,
You are welcome to send the Customer Experience team any questions that you have through the Contact Us page (http://www.gbci.org/org-nav/contact/Contact-Us/Project-Certification-Que...). If you would like to schedule a call, we are glad to set that up. When you write to us, please include a list of your detailed questions so that we can ensure that we have the best people on the call to help.
We're glad to answer questions and set up calls between review phases as well to help project teams avoid appeals whenever possible.

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Alison Keay Project Coordinator The Jordan Institute
Jun 11 2013
LEEDuser Member
93 Thumbs Up

How to respond to the review with clarifications for IEQp1

I am looking to upload clarifications (a written explanation) in response to the reviewer's questions for IEQp1, but I cannot find where to reply. Is there an area where I am suppose to submit my explanation to the reviewer? or how to I give them this info?

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Scott Bowman Owner - Building Sage, Integrated Design + Energy Advisors, LLC Jun 11 2013 LEEDuser Expert 5264 Thumbs Up

We upload revised documents if required, and we then normally do a Memo to Reviewer, where we repeat their questions/suggestions and then give our answers/clarifications. This is then uploaded as a PDF to the upload files area for the project.

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Valerie Molinski Director of Sustainability, Vocon Jun 11 2013 LEEDuser Member 1173 Thumbs Up

We usually use the 'Special Circumstances' window under "Additional Details" for responses. We type our clarifications there and you are given another button right below to upload any new items.

Sometimes we type the narrative into a word document and upload it as a pdf. In that case, we still use the "Special Circumstances" window, but merely write "See attached narrative."

Hope that helps!

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Alison Keay Project Coordinator, The Jordan Institute Jun 11 2013 LEEDuser Member 93 Thumbs Up

Thank you! Since IEQp1 doesn't have any required uploads, I will have to use the Special Circumstances option.

Thanks!

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