LEED Reviews: LEED Online, Appeals, Design/Construction Submittals, and more

604 replies [Last post]
LEED AP BD+C, Editorial Director – LEEDuser BuildingGreen, Inc. Sep 23 2011 LEEDuser Moderator Post a Comment

Do you have questions on LEED reviews: LEED Online, appeals, design/construction submittals, or anything else? Post them here and get help from other LEED users! This is the "official' forum space on LEEDuser for these topics. Please read through and contribute—and good luck on those reviews!

604 Comments

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kelly ryan
Oct 17 2014
LEEDuser Member
123 Thumbs Up

Submitting design prereq. credits during construction review

Project Location: United States

Is it acceptable to submit design prerequisite credits during the construction review phase?
Based on all the information that I have read, this is acceptable to add in new design credits during the construction review, but want to be sure that there isn't any caveat when it comes to the prerequisite credits.
We have already submitted for our preliminary design review. We did not include documentation for the EQ P.2 as we expected to provide photographic documentation of a no smoking sign that will be installed.
However, I am starting to question my decision of deferring this credit submission to construction and wish to confirm that this is acceptable to wait.
Thanks

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Todd Reed Daylight Designer, 7group Oct 17 2014 LEEDuser Expert 9539 Thumbs Up

Yes, each credit or prerequisite gets two reviews and design credits can be submitted during the construction phase review.

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Mike Stopka Director of Sustainability Solomon Cordwell Buenz
Oct 10 2014
LEEDuser Member
204 Thumbs Up

Can you add a new credit while in the Construction Review Phase?

I am working on a project that is currently in the Construction Preliminary Review Phase. We are realizing that Gold Certification is a reality now. Is it possible to add two new credits that haven't been reviewed yet? If so, what is the process for this?

Thanks.

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Todd Reed Daylight Designer, 7group Oct 10 2014 LEEDuser Expert 9539 Thumbs Up

Yes, and this is assuming that you have not submitted for your Cprelim.
Depending on the version, 2.2 or v3, you will in 2.2 click on the credit you want to attempt from the scorecard, and in the credit page hit attempt and assign it. In v3, just add from the admin section and add it.

If you a have already submitted you C prelim and you are waiting to submit your C final you can also submit any credit. Understand, you will only get one review. If not earned you would have to then appeal it.

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Mike Stopka Director of Sustainability, Solomon Cordwell Buenz Oct 10 2014 LEEDuser Member 204 Thumbs Up

We have submitted our construction prelim. We are in the process of responding to their comments and realized that there could be a few more points on the table.

So there is no additional fee for adding credits after the two prelim reviews (design and construction) ? Technically they do not need to review anything else except what we resubmit for their comments or appeal.

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Todd Reed Daylight Designer, 7group Oct 10 2014 LEEDuser Expert 9539 Thumbs Up

Correct, no additional cost to add a credit for C final submission because your fees are based on square feet. Again, they will review the new credits once and they will either earned or denied. If denied you will need to pay for an appeal to earn them.

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Mike Stopka Director of Sustainability, Solomon Cordwell Buenz Oct 10 2014 LEEDuser Member 204 Thumbs Up

Great. Thanks

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Shivani Langer Project Architect/LEED administrator Stantec
Oct 07 2014
LEEDuser Member
3 Thumbs Up

Re-applying for a credit approved in Design submittal

Project Location: United States

At the time when we were submitting our design submittal, the elementary school project was only going to be able to get 7% of its energy offseted with renewables. Since then, we have got PV panels that can offset all 100% of the energy used by the building.
We would like to reapply for EAc2 so that we get all 7 points and not just 1 point that was originally awarded for the project. What would be the process to do this? Does this need to be an appeal?
There are other credits that get affected by this change, like the EAc1 (Optimize energy performance) and the SSc7.2 (Heat island affect - roof). Will we need to re-apply for those too as they were already awarded to us. Do we have to reapply for these and will these have to be done through an appeal as well?
We would also like to get an exemplary point for EAc2 as we are doing much more than the max 13% that the credit awards for energy offsets. My understanding would be that if we do not apply for EAc2 to change it from 7-13%, we wont be able to apply for the exemplary credit. Is this correct? Thank you!

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Renee Shirey Oct 08 2014 LEEDuser Member 2967 Thumbs Up

A small point of clarification - the design credits that were approved at the end of the Design Submittal are technically "Anticipated", not "Awarded". It is not until the Construction review has been completed that points/credits are "Awarded" to a project. Think of it this way - the reviewers "anticipate" that the design credit will be awarded - based upon the original design that was submitted. But in your case, the design has changed.

In the Construction Submittal (when doing a split review), not only do you submit the construction credits and any desired design credits that may not have been submitted at the Design Submittal, you can also resubmit any "anticipated" design credit if something has changed during the project that would alter the results of the previously submitted credit. This sounds like your case.

Select the credit that you want to reopen, and then click on the "In Progress" icon on the Credit Information page. Make the changes to the credit form, and also be sure to provide a narrative to the reviewer explaining why the credit is being resubmitted - that way they know what changes to be looking for. When done with your changes, click on the "Complete" icon on the Credit Information page, and the credit will be closed and ready for when you attempt your Construction Submittal. The Status for the modified credit will have a green checkmark on the Scorecare page - that tells the reviewers that the credit has been opened and needs to be reviewed.

Hint - once you click the "In Progress" icon you cannot undo it. You have to reclose the credit by clicking the "Complete" icon, and the credit will be flagged (the green checkmark) for review during the Construction Submittal. If you open an "anticipated" credit by accident, make sure to add a note in the Special Circumstances field in the credit, explaining your error. (been there, done that)

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Brianne Smith Architect, RB+B Architects Oct 08 2014 LEEDuser Member 4 Thumbs Up

I posted a similar question earlier, and the comment we received indicated that to resubmit a credit from the design phase in the construction phase would require a $500 fee per credit. Can anyone clarify when this is or isn't the case? Thanks.

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Jennifer Wehling Director of Sustainability, Lionakis Oct 08 2014 LEEDuser Member 80 Thumbs Up

In my recent experience, if you have changes to the design after the design review is complete, you can have the effected credits reviewed again in the construction submittal without an appeal.

On my project we moved a few walls taking 2 larger rooms and changing them into 3 smaller rooms, this affected a few different design credits including EQc2, EQc6.1 & 6.2, MRp1 and maybe even a few others. We also added PVs to the project which affected EAp2, EAc1 & EAc2. We did coordinate with our review team first to confirm it would be allowable to have these credits re-reviewed during the construction submittal based on our situation.

Another thought – maybe someone can confirm this - after you accept your design review I don’t think you can appeal a design credit. Resubmitting during the construction phase may be your only option.

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Kristina Bach Sustainability Specialist Oct 09 2014 LEEDuser Member 986 Thumbs Up

To respond to Jennifer's last point regarding when you can appeal:

In Split Reviews, we all know there are two appeal phases: Design Appeal + Construction Appeal. The Design Appeal phase can obviously only include Design Phase credits (as those are the only things to have been fully reviewed and denied at that point). The Construction Appeal phase, however, can include any denied credits (i.e. Design Phase Credits and/or Construction Phase Credits). So you could accept the Design Phase results and still go back and appeal any denied credits at a later date.

For our projects, we typically recommend waiting to file any appeals until after the Construction Preliminary and Final Reviews are complete and you know exactly where the project stands (i.e. will those denied credits get you to another threshold? are there cheaper appeal options? etc.). Additionally, it has the potential to slightly reduce the overall timeline as you move from two appeal phases (two 25-business days reviews) to one appeal phase (one 25-business review). The only time we really deviate from this wait-process would be in cases where a Design Phase prerequisite was denied - that you would definitely want to appeal in the Design Appeal Phase to confirm that you've addressed all issues/can get LEED certified.

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Shivani Langer Project Architect/LEED administrator, Stantec Oct 09 2014 LEEDuser Member 3 Thumbs Up

Thank you everyone for your responses! I am still a little confused. Renee, to your point, the credits in design phase say awarded in the score card, not anticipated. I think it said anticipated after the preliminary design submittal.
I hear that we can appeal a point that was denied, does one have to appeal a point that was awarded to re-submit durinng construction submittal? It seems Jennifer didnt have to do it for their project. If this means getting a confirmation from the review team to confirm what they think needs to be done, I can send an email to the reviewers (is that the best way of contact - where can I find the best contact email or phone number)? Thank you!

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Jennifer Wehling Director of Sustainability, Lionakis Oct 13 2014 LEEDuser Member 80 Thumbs Up

Shivani -
Kristina makes a good point that you could appeal these at the end of the construction submittal, but I would guess that is longer than you would want to wait.

I think because these points were not denied originally and you have a legitimate design change, you can have the effected credits re-reviewed during the construction phase. We use the GBCI contact page to reach out to our review teams on tricky issues like this one. If you happen to be going to GreenBuild next week, you could drop in or make an appointment at the Workzone to discuss the issue as well.

Good Luck!

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Shivani Langer Project Architect/LEED administrator, Stantec Oct 13 2014 LEEDuser Member 3 Thumbs Up

Jennifer, thank you for your response! I had the same thought, I will bring it up at the workzone at greenbuild when I am there. I hope the response is to not have to appeal each credit as it affects a lot of credits and that would be a lot of money for the client who has worked hard to collect money for all the PV panels to make a net zero building possible. Thank you!

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kelly ryan
Oct 07 2014
LEEDuser Member
123 Thumbs Up

Attachments for the Resubmission

Project Location: United States

I am resubmitting a credit in response to LEED comments from the intial submission. The attachment file has been updated. Should the original attachment be retained as reference of the original submission? or should it be removed to avoid any potential confusion?

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Marcus Sheffer LEED Fellow, 7group Oct 07 2014 LEEDuser Expert 43537 Thumbs Up

Retain the original. In the name of the new file be clear it is revised or updated or something to that effect.

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Susannah Goddard
Sep 24 2014
Guest

Providing clarifications to Design Phase Review

Project Location: United Kingdom

Our project has just received the Design Phase Review feedback from USGBC and we are now in the process of addressing the issues raised with some of the credits. In some circumstances I would like to add narrative to clarify what has been done to address the USGBC Design Phase review requirements for some of the credits.

At present I am clicking the "Special Circumstances" tab to bring up a box in which I can add the narrative/clarifications. Is this acceptable to the USGBC? I appreciate that is isn't really the intended use of this tab, however I can't find anywhere else suitable to add a narrative. In some of the USGBC Design Phase Review comments they specifically state that a narrative should be provided...

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Emmanuel Pauwels Owner, Green Living Projects s.l. Sep 24 2014 LEEDuser Member 2249 Thumbs Up

Susannah, that is one way of doing it. Another way would be create a document and upload it with the rest of the uploads. You could call it "Supporting Narrative " and make one for each credit where you want to make changes.

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Sep 26 2014 LEEDuser Expert 5935 Thumbs Up

I agree with Emmanuel, write a memo to the reviewers with your response and any changes that have been made. We typically call it just that, "Response to Reviewer Comments".

Frankly, it is quite often that if we had done a memo as part of the original submission if we know it comes up fairly often (which you get a feeling for as you do more projects), we might have avoided the question in the first place. It is never wrong to provide more information than asked if it would enhance the logic of your submission.

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John Stouffer
Sep 22 2014
Guest
22 Thumbs Up

LEED final review...past due?

Project Location: United States

Is LEED final review typically late? The anticipated date of return was 10 days ago. We're getting a little nervous. We did have a clarification, but that was returned in a timely manner. Is this typical lately? Our Preliminary review was 6 days late as well.

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Todd Reed Daylight Designer, 7group Sep 22 2014 LEEDuser Expert 9539 Thumbs Up

They can be depending on the time of year. On average we have found a week past the return date is typical.

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Marcus Sheffer LEED Fellow, 7group Sep 22 2014 LEEDuser Expert 43537 Thumbs Up

That can happen especially in the rush to get projects certified ahead of Green Build every year.

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John Stouffer Oct 01 2014 Guest 22 Thumbs Up

Thanks for the comments. It is now 18 days past due the anticipated return date for the final review. Our client is getting a little impatient. Should I contact someone or is this still typical?

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Todd Reed Daylight Designer, 7group Oct 01 2014 LEEDuser Expert 9539 Thumbs Up

To keep your client happy and keeping the blame off you, give customer service a call asking for the status of the review. There is really nothing you can do at this other then ask. If it's still being reviewed, you can pass this on to your client.

There are only so many review teams. So on top of dealing with an influx of new certifications, they can also be swamped with finals, appeals, MRCs, or anything else that may come into question. Certs go through a few people before they are sent back to the project teams to ensure consistency and to ensure the review is done right.

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Charles Nepps Oct 01 2014 LEEDuser Member 187 Thumbs Up

I've called several times about the status of past due reviews. They'll make a record of your call and pass it along to the review team. Whether or not it has spend up the response time is hard to say, but it certainly doesn't hurt. In my experience, they are very customer oriented.

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John Stouffer Oct 01 2014 Guest 22 Thumbs Up

Ok. Thanks.

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Dennis Park Perkins + Will
Sep 18 2014
LEEDuser Member
6 Thumbs Up

Appeal Process

Can we appeal multiple times for different credits? If so, are there time limits between the appeals?

I ask because we have different paths we've routed to achieve our end goal. We're not sure if it'd be advantageous to appeal all the credits at once. Or do we appeal the "lower hanging" credits first and see if we achieve our goal with one shot.

Thanks for any advice. Apologies if this has already been covered.

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Todd Reed Daylight Designer, 7group Sep 19 2014 LEEDuser Expert 9539 Thumbs Up

As long as you keep paying, you can keep appealing. At $500 a shot, I would go for what is needed to reach your goal first with the low hanging ones.

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Barry Giles Founder & CEO, LEED Fellow, BuildingWise LLC Sep 19 2014 LEEDuser Expert 4313 Thumbs Up

Dennis, some credits can cost $800 to appeal rather than the $500 (to do with complexity). Todd is quite right...easy stuff first though.

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jane kane
Sep 17 2014
Guest
19 Thumbs Up

Mid-review clarification tab in new leedonline

HI there, need help for the new leedonline platform.
Just received mid-review clarification request by reviewer and we were asked to view the details and respond with your clarification on the Clarifications tab in LEED Online.

However, unlike the old leedonline platform, we can't find the clarifications tab in the new LEEDonline platform.

can someone please help.

thank you!

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Barry Giles Founder & CEO, LEED Fellow, BuildingWise LLC Sep 19 2014 LEEDuser Expert 4313 Thumbs Up

Jane...this is a 'missing in action' item that GBCI still need to cover, however if you email them direct they will forward the mid review in email format.

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Alfred Servodidio Project Manager JMV Consulting Engineering
Sep 11 2014
LEEDuser Member
30 Thumbs Up

Equipment submittals do not match design documents

Our project is being submitted for a split review. The design credits have not yet been sent for review to USGBC. The project is entering the physical Construction Phase and as a result Contractor equipment submittals are being reviewed by the CxAThe commissioning authority (CxA) is the individual designated to organize, lead, and review the completion of commissioning process activities. The CxA facilitates communication among the owner, designer, and contractor to ensure that complex systems are installed and function in accordance with the owner's project requirements.. The CxA is reviewing submittals based on a specified set of design documents that the project team agreed would be part of the design credit submission. Since that set of design documents have been issued there have been some changes to equipment and the drawings have been revised to match this new equipment. As a result the contractor submittals dont always match the design documents the CxA is comparing them to.

How should I handle this?

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Todd Reed Daylight Designer, 7group Sep 11 2014 LEEDuser Expert 9539 Thumbs Up

I would ensure that all the documentation uploaded on LEED online is consistent. For example, if the design documents submitted in PIF 4 contains different information then that provided for other credits, like EAp2, this will be called out. This is especially true with any mechanical schedules. You don't want the reviewer to be looking at the submission and wondering what was actually built. The other issue that can occur is when you submit the construction credits. Reviewers will back approved design credits to ensure things are what they are claimed to be. If you provide different info in the construction submission, they will call out the discrepancy.

I would hold off until these changes are complete. There is no LEED issue with the CxAThe commissioning authority (CxA) is the individual designated to organize, lead, and review the completion of commissioning process activities. The CxA facilitates communication among the owner, designer, and contractor to ensure that complex systems are installed and function in accordance with the owner's project requirements. reviewing submittals that don't match the drawings. It just makes the CxA's job harder.

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Alfred Servodidio Project Manager, JMV Consulting Engineering Sep 11 2014 LEEDuser Member 30 Thumbs Up

Thank you Todd.
How would you suggest we handle equipment substitutions going forward into the Construction phase. Any substitutions will be assured to adhere to LEED criteria however the substituted equipment will not match the design drawings. Should we send updated drawings along with the Construction Submission?

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Todd Reed Daylight Designer, 7group Sep 11 2014 LEEDuser Expert 9539 Thumbs Up

Changes in HVAC equipment will effect mostly EAp2. EAp2 is typically submitted in the construction phase since you want the energy model to be the same as the as built. Based on the amount of changes you have going on, it might be best to just defer all the d credits that are potentially effected by these changes until they are complete. Then in the construction, submit the corrected drawings with those credits. I don't think I would submit a set of drawings knowing that there would be drastic changes later on just to avoid all the resubmission of documents and writing narratives to explain all the changes.

Understand, that changes do happen during construction even after the design credits have been submitted. If a change effects a design credit, then you have to resubmit that credit.

I'm hoping I understand your situation in that you are having a large of amount of changes from the design documents. If that really is the case and you expecting all these substitutions, what is the rush to submit a design phase then construction. Just wait till everything is all worked out and correct and submit a combined submission.

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Sep 15 2014 LEEDuser Expert 5935 Thumbs Up

I am interpreting your question a little differently, Alfred. You seem to be describing the normal process of construction...as engineers we design systems based on equipment, luckily that is called the "basis of design", and that is what is scheduled and specified. But there are always alternate acceptable manufacturers, and sometimes contractors will propose more...which requires a specific substitution request.

If that is the situation, then there is really no change, just the manufacturer of the system components is different. Commissioning will cover any unique characteristics that might modify sequences, but that is rare.

Now, if the contractor has made a substitution request to change a system, like electric boilers instead of natural gas (I am having trouble coming up with a more subtle example), then that is a major change that affects so many things, including the energy modeling, that you would definitely need to re-submit several credits.

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Therese Thompson Project Manager Cordogan, Clark & Associates
Sep 10 2014
LEEDuser Member
4 Thumbs Up

review response letter

We are ready to submit our revised application for Final Review, and want to know how/where we should submit/upload the response letter that we've prepared. We understand that this is not a required document but a consultant strongly recommended that we provide one as a way of summarizing the clarifications we've made. Of course, we've also addressed all review comments within the applicable credit forms.

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC Sep 10 2014 LEEDuser Expert 6034 Thumbs Up

Therese - I think this is good practice and is helpful to the review team - especially if you have decided to withdraw any credits.

I typically put it into PIf4 under Upload PIf4-SC (special circumstances). I outline what the document is in the Special Circumstances text box.

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Charalampos Giannikopoulos
Sep 03 2014
LEEDuser Member
69 Thumbs Up

Mark LEED v4 credit as ready

Does anyone know how a credit/prerequisite can be marked as "ready" in the new LEED Online (v4)? Even if a form has been completed and all relevant documentaion uploaded, the corresponding credit does not offer an option to be marked as ready for review.

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Emmanuel Pauwels Owner, Green Living Projects s.l. Sep 03 2014 LEEDuser Member 2249 Thumbs Up

Charalampos, If I am not mistaken, you have to click on the V sign in front of the credit/prerequisite and the status will change to "ready to ready for review. Hope this helps

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Charalampos Giannikopoulos Sep 04 2014 LEEDuser Member 69 Thumbs Up

Thank you Emmanuel! You are correct.

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Emmanuel Pauwels Owner Green Living Projects s.l.
Sep 02 2014
LEEDuser Member
2249 Thumbs Up

Updated documentation and resubmittal in construction phase

Our project is going to submit for Construction Review for a BD+C project. We applied a split review. Design Credits are approved. During Construction some room dimensions changed. For the credit IEQc5, there was no change (entryway systems were intalled) but since some of the room dimensions changed, the plan is not 100% exact. We do comply with the credit and the documentation we supplied shows the entryways system which is in place but technically that document is not 100% accurate. This credit has been approved in design phase. My question is: Since we still comply and there is no change related to that credit, can we leave it like this, or, since the plan is not 100% accurate do we need to resubmit this credit? What would be the recommended approach?

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Charles Nepps Sep 02 2014 LEEDuser Member 187 Thumbs Up

Unless we are talking about a hazardous gas/chemical area, the room dimensions really have no impact on the credit requirements, therefore I see no point in resubmitting this credit.

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Brianne Smith Architect RB+B Architects
Aug 25 2014
LEEDuser Member
4 Thumbs Up

Changing a Design Credit in Construction

I tried looking through all of the questions on this board for a similar one and didn't see it; hopefully this isn't a repeat.

I am currently in the process of pulling together the design submittal for NCv2009. The Owner is trying to get a PV array donated to the project, so at this time is is unclear how large the array will be. The energy modeler has estimated 10kW (the minimum size it will be, which meets the credit intent for 1%) but the roof has been sized for an array as large at 30kW. Question: Should we wait until construction to submit EAc1 and EAc2 when we know the array size for sure, or should we submit them both in the design phase assuming the 10kW and resubmit in the construction phase if the Owner is able to get a larger array donated? Would there be a fee for changing the array size later, since this would be something that happened during the course of construction, not a calculation change? A side note, we are barely able to certify the building, so we are counting points very closely. I'd like to confirm as many points as possible in the design submittal so we know where we stand, but obviously we don't want to incur any extra costs for the Owner.

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Charles Nepps Aug 25 2014 LEEDuser Member 187 Thumbs Up

I'd wait until the construction phase. You can submit design credits in the Construction phase, but only if they were not previously submitted in the Design phase. So obviously if you submit EA1 & 2 in Design, and you later get the larger PV array, you would have to appeal and pay (per credit), to be awarded the additional points.

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K KRAFT
Aug 18 2014
LEEDuser Member
217 Thumbs Up

"closing out" procedure

Hello all-
We received our Preliminary Construction Review from USGBC for a LEED-NC 2009 project. We have been awarded several credits at this review and combined with those awarded with the Design Review, have achieved the rating that we are shooting for. At this point we have 6 credits pending, but do not see the need to pursue them further. What is the proper procedure to accept those credits awarded and “close-out” the pending credits that we will not be pursuing? Is it a matter of removing those credits from the scorecard and then submitting for Construction Final Review?
Any insight is appreciated.
-K

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Marcus Sheffer LEED Fellow, 7group Aug 18 2014 LEEDuser Expert 43537 Thumbs Up

Essentially you are withdrawing those credits. You could resubmit them and indicate that you are withdrawing those credits from your submission or you could remove them from the scorecard. Either would work.

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K KRAFT Sep 05 2014 LEEDuser Member 217 Thumbs Up

Thank you, Marcus. Do I need to check the submit button for credits already awarded when submitting for Construction Final Review? They have not been changed from the Construction Preliminary Submission.

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PARKER WILLIAMS LEED AP BD+C
Aug 12 2014
LEEDuser Member

Preliminary Design Review

We are about to submit for preliminary design review; some consultants are not done with their assigned credit, but these are minor issues.

Is it okay to submit with credits marked "in progress" ....or do they still get reviewed if they are not marked complete.

Thanks,

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Todd Reed Daylight Designer, 7group Aug 12 2014 LEEDuser Expert 9539 Thumbs Up

Only credits marked as complete will be reviewed. Prior to submission you will confirm the credits which are to be submitted for review.

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Heidi Sentivan Project Manager Cueto Kearney Design
Aug 11 2014
LEEDuser Member
4 Thumbs Up

v2.2 Combined verses Separate Design and Construction Submission

We are almost complete with construction of a project but have not submitted our design submission. Is there any advantage/disadvantage to submitting them as a combined submission for v2.2NC?

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Marcus Sheffer LEED Fellow, 7group Aug 11 2014 LEEDuser Expert 43537 Thumbs Up

At this point there is no advantage to doing a split submission.

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Lawrence Lile Chief Engineer Lile Engineering LLC
Aug 06 2014
LEEDuser Member
1511 Thumbs Up

Extension for review

We have had a preliminary review comment that highlights a missed prerequisite. We will require more than the 25 days allowed for our response. I understand we can ask for an extension, but have not found anyplace to do that in LEEDONLINE. What is the procedure to ask for an extension?

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Jon Clifford LEED-AP BD+C, GREENSQUARE ∙ Sustainability ∙ Construction ∙ Specifications Aug 06 2014 LEEDuser Member 496 Thumbs Up

You can request an extension.
It has been a long time since I had to do it, but it hasn’t changed much. Go to www.gbci.org, and click on “Contact” at the bottom of the page. Select “EMAIL US” “About project registration and certification.” Provide the requested information about you and your project and, under “How can we help you?” select “Project Review Extension Request.” New fields will become visible requesting additional information. Complete the required fields, confirm that you are who you say you are, and click “Submit.” You will receive email confirmation and, within a couple business days, an email granting the extension.

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Lawrence Lile Chief Engineer Lile Engineering LLC
Jul 28 2014
LEEDuser Member
1511 Thumbs Up

Timeline for review

We have just received our review for combined D&C. What is the deadline to respond to the reviewer's comments?

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Charles Nepps Jul 29 2014 LEEDuser Member 187 Thumbs Up

25 workings days

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Tiffany Moore LEED Documentation Consultant Built Kansas City LLC
Jul 23 2014
LEEDuser Member
844 Thumbs Up

EBOM review timeline

I'm working with a team preparing our first EBOMEBOM is an acronym for Existing Buildings: Operations & Maintenance, one of the LEED 2009 rating sytems. submittal and the goal is Platinum. I'm curious about the length of time it might take to get the initial review comments back. Since my experience is largely new construction, I wondered if anyone with EBOM experience could help me anticipate the schedule. Should we plan to reconvene the team in 30 days or significantly longer than that?

I know there are many variables to consider, I'm just curious what other teams have experienced.

Thanks!

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Michael Smithing Director - Green Building Advisory, Colliers International Jul 24 2014 LEEDuser Member 2264 Thumbs Up

Our EBOMEBOM is an acronym for Existing Buildings: Operations & Maintenance, one of the LEED 2009 rating sytems. reviews have been coming back more or less on schedule. We had one that came back a couple weeks late, but we've had a couple come back a few days early recently as well.

Good luck with the review!

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Todd Bundren Director of Sustainabilty - Architectural Project Manager Lawrence Group
Jul 23 2014
LEEDuser Member
1141 Thumbs Up

Contacting the LEED reviewer

Is there a process in place to contact our LEED reviewer? We are preparing an appeal for EAp2 and EAc1 and would like an opportunity to discuss a few key issues with the reviewer before dropping $800 on this appeal. is this possible?

Thanks! Todd B.

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Jul 23 2014 LEEDuser Expert 5935 Thumbs Up

That is a very good idea. You can do it on the "feedback" link that is available at various locations on the site. I typically find it by going to a credit and it will be on the right side. Ask for a conference call and make sure and tell them what you are interested in talking about. This has been a good way to discuss the issues related to the credit and discuss the proposed appeal and reasoning.

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Jon Clifford LEED-AP BD+C, GREENSQUARE ∙ Sustainability ∙ Construction ∙ Specifications Aug 06 2014 LEEDuser Member 496 Thumbs Up

You can also email questions to your review team.
Go to www.gbci.org, and click on “Contact” at the bottom of the page. Select “EMAIL US” “About project registration and certification.” Provide the requested information about you and your project and, under “How can we help you?” select “Questions about Review Comments.” New fields will become visible requesting additional information. Complete the required fields, ask your question, confirm that you are who you say you are, and click “Submit.” You will receive email confirmation and, within a week or so, an email responding to your question.

A note of caution: Limit questions to clarification of review comments to possible approaches for your appeal. Do not try to argue your case or present new information. Save that for your appeal.

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Tracy Baker CTA Inc.
Jul 09 2014
LEEDuser Member
168 Thumbs Up

Precertification Final Decision

We received our Precertification Final Decision for our Core and Shell building. LEED online indicates I can accept or appeal the final decision. When I choose accept, I am taken to the Precertification Review Acceptance Form. This form uses some confusing language. If I submit it states that I am closing out the application process and making the projects certification official. It further states that this is how the project will be represented on plaques and certificates.
We are trying for Silver and have achieved Certified in the Precert process. Several Construction credits are yet to be completed. The Scorecard correctly shows that we are attempting 52 points and have been awarded 44. to this point. I'm nervous about submitting because this form does not acknowledge that the project will then transition to Design and Construction Review. It makes it sound like I am accepting Certified as our final. Does this sound normal?

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Charles Nepps Jul 10 2014 LEEDuser Member 187 Thumbs Up

This simply closes out the PreCertification part of the process and the project would then continue on to the Design/Construction review. Accepting the PreCert simply means you do not wish to pursue a higher level of PreCertification, and the Owner will receive a letter saying the project has been PreCertified "Certified" (in this case). I don't think there's much danger of the USGBC awarding the building "Certified" based on PreCert review alone. )

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ADRIENN GELESZ LEED AP, ABUD Engineering Ltd. Jul 10 2014 Guest 1205 Thumbs Up

Didn't you submit construction related credits during the precertification stage? Precetification is only one stage (no separate design and construction), so you should submit all credits what you want to get approved for precertification. After this phase you can submit new credits in design and construction stage as well.

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Tracy Baker CTA Inc. Jul 10 2014 LEEDuser Member 168 Thumbs Up

We submitted the construction credits but during PreCertification the forms do not allow upload of documentation so those credits were simply marked 'completed' or 'attempted' in the review report.
It sounds like I am OK to accept the review.
Thanks for the help.

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Charles Nepps
Jul 07 2014
LEEDuser Member
187 Thumbs Up

Downloading Review Report

Does anyone else have problems downloading the Review Report from LEED Online? I click on "Project Report" on the Timeline tab, or "View Report" from the Overview tab, and a window opens that says "Your Report is Being Prepared" with a swirling "Loading" icon beneath, but then nothing happens, regardless off how long I wait. I know I'm using the correct version of IE. Any ideas?

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Charles Nepps
Jun 25 2014
LEEDuser Member
187 Thumbs Up

RCP's and Precertification

We just received back the result of our PreCert review (project outside US) and are a few points short of our desired level. I noticed that no RCP's were awarded even though the associated credits were. Looking at the scorecard, I also noticed that the RCP icons do show up there either.
Could this be a glitch in the system, or are RCP's not considered in a PreCert review?

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Jean Marais b.i.g. Bechtold DesignBuilder Expert Jun 26 2014 LEEDuser Member 8729 Thumbs Up

You have to specifically request RCPs via the feedback button. It's a glitch.

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Charles Nepps Jun 26 2014 LEEDuser Member 187 Thumbs Up

Thanks! I did contact the USGBC, they responded within a few hours and corrected the problem. The project pre-cert level is now where we wanted it to be.

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Sheryl Swartzle LEED administration TLC Engineering for Architecture
Jun 23 2014
LEEDuser Member
695 Thumbs Up

Defer final design review for a credit until final construction

I've read through the string here and can't seem to find an answer to my question. After the initial design review (in this case for WEp1) can the final design review for that credit be deferred to the final construction review? Depending on anticipated points at that stage, the owner may decide to install different flush valves to achieve additional water savings (and antoher 2 points).

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Jun 23 2014 Guest 3356 Thumbs Up

on LEED v3 project you can defer it by simply not submitting it during your final design review. (Don't check the box "complete" and make sure it's not selected when you see the screen that shows all the creidts you're submitting for final design review.)

For LEED v2.2 projects the website doesn't let you do that so easily...I was told you have to contact your LEED review team and get permission to defer it.

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Sheryl Swartzle LEED administration, TLC Engineering for Architecture Jun 23 2014 LEEDuser Member 695 Thumbs Up

It is a LEED v3 project. Thanks for your response, very helpful.

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Matthew Heaton
Jun 20 2014
Guest
10 Thumbs Up

Submitting Construction Phase Credits in Design Review

When submitting our preliminary design review for a LEED for schools project, we did not submit any Construction Phase Credits. Was this an error? We have yet to complete most of the construction related credit forms but I do not know if these should be submitted with our final design review or if we should wait until submitting our construction preliminary review.

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Charalampos Giannikopoulos Jun 24 2014 LEEDuser Member 69 Thumbs Up

You are are not allowed to submit construction credits at the design reviews. You need to submit them at construction review. However, you can submit additional design credits at the construction review.

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Charalampos Giannikopoulos
Jun 18 2014
LEEDuser Member
69 Thumbs Up

Accept preliminary construction review as final

After the preliminary construction review we have been awarded all prerequisites and a specific amount of points. The project team does not intend to aplly for a final construction review, because the rating level would not change. Can we simply select "skip review" at the construction final review timeline or do we need to remove the credits which have been marked as pending from the scorecard?

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Sara Heppe Senior Sustainable Designer, Clark Nexsen Jun 20 2014 LEEDuser Member 496 Thumbs Up

I have been in a similar situation several times. Historically I have been able to remove the pending credits and resubmit for final. Typically it is understood that you are accepting the rating that you have earned to date. However one time I did get a comment back from the reviewer inquiring why I didn't resubmit the outstanding credits. I explained to him basically what you said above and they were fine with that.

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Kristina Bach Sustainability Specialist Jun 20 2014 LEEDuser Member 986 Thumbs Up

You can just select the "Skip Review" button if you wanted. I think in that case, however, anything marked as "pending" will show up on your final scorecard as "Denied." If that matters, it might behoove you to remove the pending credits. In that case, I'm not sure whether you would still have the "Skip Review" button available or whether you would then have to go "Submit Final" route that Sara mentions. If you no longer have the Skip button available after removing the credits, you could upload a narrative to PIf1 stating that you want to accept the Preliminary Review as your final (just to prevent the delay of a review team contacting you to make sure that it was an on-purpose and not accidental submittal).

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Charalampos Giannikopoulos Jun 20 2014 LEEDuser Member 69 Thumbs Up

Thank you. I removed the pending credits from the scorecard, selected "skip review" and the project got certified immediately without applying for the final construction review.

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Ivy Glasgow Project Architect DLR Group
Jun 10 2014
LEEDuser Member
247 Thumbs Up

Submitting for Construction Preliminary Review

I'm hitting the big green button for my project's Construction Preliminary Review.
I am met with a scorecard's worth of checkboxes, asking which credit forms we would like to have reviewed at this time. Our design phase reviews went well and we have many credits that are already noted as "Approved" or "Awarded". The Construction phase credits are marked "Completed".

This is pretty unclear- no instructions are offered on which boxes to check.
Do I check all the boxes, for every credit, to indicate that we're not abandoning any credits?
Do I check the boxes only for the credits not marked "Awarded"? Or not marked "Approved"?
What is the difference between "Awarded" and "Approved"?
At least it seems obvious that I should check the boxes for the credits that are not reviewed yet, which are marked "Completed".

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ADRIENN GELESZ LEED AP, ABUD Engineering Ltd. Jun 11 2014 Guest 1205 Thumbs Up

Just submit what you want to have reviewed at that stage. Design credits that have not changed do not have to be resubmitted.

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Ivy Glasgow Project Architect, DLR Group Jun 12 2014 LEEDuser Member 247 Thumbs Up

What is the difference between credits that are marked "Approved" and "Awarded"? Do "Approved" credits require a construction phase review before they can be awarded?

I am anticipating that if we do not have too many comments, we will accept the construction preliminary review as final. So we need to finalize as many credits as possible with this review.

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ADRIENN GELESZ LEED AP, ABUD Engineering Ltd. Jun 12 2014 Guest 1205 Thumbs Up

I don't have the submittal page in front of me but Approved should pif-s and Awarded for credits and prerequisites?
If you have a credit that has been anticipated in the design stage you do no have to resubmit those, unless you want to a new review because something changed. Project information forms will be submitted neverthess, you cannot "uncheck" those.

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Ivy Glasgow Project Architect, DLR Group Jun 20 2014 LEEDuser Member 247 Thumbs Up

Adrienn, I hope you are right. I was further confused after hitting the big green button. I was auto-emailed a spreadsheet- wish I could post a screen shot. This is the text on the spreadsheet for credits that I did not check the box for review (because were awarded in design phase review):
Credit ID: SSc1. Status: Attempted (this is a credit that was AWARDED already in design phase and is unchanged) Points Attempted: 2. Submit? Not Submitted.

This leaves me in fear that they will somehow think we're withdrawing the credits that were already awarded, but not submitted in this phase. I feel like they couldn't possibly make this more unclear. No instructions provided, and the wording changes from one screen to the next.

The lack of clarity is par for the course, but the stakes feel higher when it's at the big green button moment.

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Tim Crowley LEED AP / Founder www.BCdesignbuild.com
Jun 10 2014
LEEDuser Member
1047 Thumbs Up

Denied during design reviews=NOT reviewed during const. review?

We are working on a LEED Schools 2009 project and have had several credits come back with this comment as part of the Construction Preliminary Review: "This credit was previously denied after receiving two full rounds of review during the Design Preliminary and Design Final Review phases. Since there were outstanding issues with the submitted strategy after two full rounds of review, please note that an appeal will be necessary if the project wishes to resubmit this credit and pursue credit compliance." This seems to go against what is trying to be achieved by the Split Review Certification process. The team submitted the required information as part of the initial Construction Phase application in response to the Design Final Review comments, but the information was not reviewed! Now we have to pay for and go through an appeal, even though we have not yet submitted our response to the Construction Preliminary Review? Am I missing something here. Has anyone experienced something like this and how should I proceed?

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Marcus Sheffer LEED Fellow, 7group Jun 10 2014 LEEDuser Expert 43537 Thumbs Up

Each prerequisite and credit gets two rounds of reviews. If denied after two rounds of review then an appeal is required unless you can demonstrate that the reviewer was in error. This applies to both a split review and a combined. This policy has been in place almost since the beginning. The purpose of a split review is to break up the documentation and provide earlier feedback to the project.

There is one exception to the two reviews policy - if something changed during construction that would result in having to modify the LEED documentation for a design credit already earned then you are supposed to resubmit that credit for a third review. This does not allow you to correct issues that were denied after two reviews however.

You should appeal any credits you need to before you submit your responses to the construction preliminary review.

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Tim Crowley LEED AP / Founder, www.BCdesignbuild.com Jun 10 2014 LEEDuser Member 1047 Thumbs Up

Marcus - Thank you for the excellent information. You mentioned that we should appeal any credits that we need to before we submit our responses to the construction preliminary review. Won't this mess up our timeline? We were planning on applying for a "Project Review Extension Request" anyway. Should we apply for the extension and let them know as part of that request that we are planning on appealing some of the credits before we respond to the construction preliminary review?

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Marcus Sheffer LEED Fellow, 7group Jun 10 2014 LEEDuser Expert 43537 Thumbs Up

It would correct your timeline.

Yes apply for the extension and appeal first. This may not be absolutely necessary, it depends on the credits being appealed. For example EAp2 must be earned before EAc6 can be evaluated.

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Tim Crowley LEED AP / Founder, www.BCdesignbuild.com Jun 10 2014 LEEDuser Member 1047 Thumbs Up

We are considering an appeal of the following credits SSc8: Light Pollution Reduction, SSc9:Site Master Plan, and WEc3: Waste Use Reduction. However, as you mentioned, two of these, SSc8 and WEc3 are inter-linked to prerequisites that still have outstanding issues. So, I think we would need to resolve prerequisite EAp2 with our construction preliminary review response before we could appeal SSc8. And likewise, I think we would need to resolve prerequisite WEp1 through our construction preliminary review response before we could appeal WEc3. Am I thinking of the process correctly?

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Marcus Sheffer LEED Fellow, 7group Jun 10 2014 LEEDuser Expert 43537 Thumbs Up

It sounds like it. In order to figure out the right order you look at the relationships between the credits.

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC Jun 10 2014 LEEDuser Expert 6034 Thumbs Up

Tim - I've never had to appeal but I'm not positive you can resolve EAp2 and WEp1 through the construction preliminary application - if they've already had two full design reviews. You might have to appeal those also - unless as Marcus points out there have been changes during construction that impact those prerequisites.

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Tim Crowley LEED AP / Founder, www.BCdesignbuild.com Jun 10 2014 LEEDuser Member 1047 Thumbs Up

Michelle, The Construction Preliminary Review Report states for EAp2: Minimum Energy Performance has been "Awarded". It goes on to say that "Sufficient information has been provided to address most of the issues raised in the Preliminary Review. However six issues remain." Then there is much detail about those six issues with the closing statements showing how the calculations where revised by the reviewer leading to the last sentence stating that "This leads to a total percentage improvement of 19.5% which meets the prerequisite requirements." Likewise the WEp1: Water Use Reduction - 20% Reduction is noted as "Awarded" but goes on to explain why the reviewer came to the conclusion that the reduction was 28% and not the 30% our team came up with. So I guess I would need to appeal both of these prerequisite findings if we disagree with the calculations which are affecting our point total in the inter-linked SSc8 and WEc3 credits, right?

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Michelle Reott LEED AP BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC Jun 10 2014 LEEDuser Expert 6034 Thumbs Up

As I stated, I haven't ever had to appeal but what I was trying to share was that you can't deal with addressing these issues in the Construction Preliminary Review. You or the Project Team Administrator accepted the Final Design Review results and took these prerequisites and points for the associated credits as they were presented. Ideally you should have appealed then instead. Consider reviewing the info on Appeals in the LEED Certification Policy Manual - http://www.usgbc.org/resources/leed-certification-policy-manual.

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Marcus Sheffer LEED Fellow, 7group Jun 10 2014 LEEDuser Expert 43537 Thumbs Up

The prerequisites were awarded so in order to change the number of points awarded you would need to appeal the credits. This is a technicality since the prerequisites were awarded but the calculations that determine the credit points are part of the prerequisite. If you appeal the prerequisites the credits are automatically reviewed as part of that process. You can't address these issues in the C Prelim round as they will require an appeal. If exterior lighting and water use reduction are energy saving strategies you would want to resolve EAp2 first and then the other credits. You can do it all at once but make absolutely sure that there is consistency between the inputs used in the affected credits.

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Tracy Baker CTA Inc.
Jun 09 2014
LEEDuser Member
168 Thumbs Up

Adding credits after Precertification Final Review

I need some clarity on this item. I am working on a LEED CS 2009 project. We have already had our Precertification Preliminary Review. I'm ready to submit for Precert. Final Review. I have two construction credits that I don't have documentation for yet. Can I submit these after the Precert. Final review? This would be during design and construction preliminary review.

Thanks,
Tracy

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Marcus Sheffer LEED Fellow, 7group Jun 10 2014 LEEDuser Expert 43537 Thumbs Up

You can add credits after the precertification process.

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Lisa Abraham Architectural Designer, LEED AP
Jun 05 2014
LEEDuser Member
32 Thumbs Up

Troubleshooting V3

"Katherine, we have an active forum devoted to folks troubleshooting issues just like this, and sharing their solutions. I would post your question there, and/or read the posts. See LEED Online forum."

I'm just not finding this info. anywhere. Having the same issue.

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Jorng-ren Chern CEO Enertek Sustainable Design & Technology
May 30 2014
LEEDuser Member
646 Thumbs Up

About exemplary performance credit (ID) in design appeal process

Currently we are preparing appeal process for a project. We found a WE credit can earn Innovation in Design (ID) credit for exemplary performanceIn LEED, certain credits have established thresholds beyond basic credit achievement. Meeting these thresholds can earn additional points through Innovation in Design (ID) or Innovation in Operations (IO) points. As a general rule of thumb, ID credits for exemplary performance are awarded for doubling the credit requirements and/or achieving the next incremental percentage threshold. However, this rule varies on a case by case basis, so check the credit requirements. after improvement and performing calculation.

Shall we submit the ID credit in appeal process or we can submit this ID credit during construction credit to earn the additional ID point?

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Marcus Sheffer LEED Fellow, 7group Jun 01 2014 LEEDuser Expert 43537 Thumbs Up

If you completed your design review and have not yet submitted your construction review in a split submission you can just submit the ID credit with your other construction credits.

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Marcio Alberto Casado Pereira
May 23 2014
LEEDuser Member
3484 Thumbs Up

Appeal process

Folks,

This is our first time submitting an appeal.

As I clicked on "submit for review" under the "timeline" tab i was redirected to that screen where you select the credits you want to submit. However, differently from the regular submission review, there are 2 extra columns on this screen saying "Appeal Decision" and "Provide Clarification" with box to check for each of these columns. Am I supposed to select any of these options? They are not making sense to me...

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JOHANNA SENOTT Architect / Environmental adviser, EA Energia y Arquitectura Aug 08 2014 LEEDuser Member 699 Thumbs Up

Hi Marcos.

I have the same doubt. Did you get to find an answer for this issue?

Thanks in advance.

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Ahmet D
May 20 2014
Guest
41 Thumbs Up

Checks for Design Preliminary Review

We are about to submit our first "Design Preliminary Review" for our LEED Gold project. All design credit templates have been filled out and signed. Do you have any recommendation(s) for checking on any specific item to make sure that we are not missing anything ? Any feedback or recommendation(s) based on your previous experience would be a great help.
I printed out and distributed the " LEED Project Submittal Tips " to all disciplines for their review and check and hopefully everything has been picked up.

Can I include IEQ c8.1 to my design package but mark the option 3.Measurement ? How am I going to indicate that we are achieving this credit even though measurements need to be taken during construction or prior to occupancy ?
Thanks

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Glen Phillips Director of Sustainable Education, GreenCE, Inc. May 20 2014 Guest 388 Thumbs Up

If you are performing a post-design (or post-construction) component to any of your design credits (e.g. IEQc8.1 - measurement), the credit submission should be held back until the Construction Preliminary Review. Note that project teams are free to withhold design phase credits until the construction phase submission at their discretion, or in this case, so that post-design aspects (like actual daylight measurements) can be incorporated.

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Todd Reed Daylight Designer, 7group May 20 2014 LEEDuser Expert 9539 Thumbs Up

Check for consistency. Ensure that information provided in project documents and other credits match across the board.. It will be called out if its not. Highlight the essential items so that the reviewer can find what is needed quickly while reviewing. Also, only provide what is needed. If your reviewer has to search through a bunch of stuff looking for what is required, well they might find some stuff that could be questions. Ensure all uploaded documentation opens. Just because you can see the file does not mean that it can be opened. Ensure it is in the correct format.

Defer 8.1 and any other design credit that is not complete.

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Marcio Alberto Casado Pereira
May 08 2014
LEEDuser Member
3484 Thumbs Up

Appeal process

Hi folks,

It's our first time making an appeal and we are not quite sure about the correct procedure. We are appealing the prerequisite EAp2. We've read the "Appeal Policy" under the "LEED Certification Policy Manual" but still some doubts....

From our understanding, is pretty much the same thing as responding to a preliminary review. There's no specific doc format and the only difference is pretty much that we have to click the button "appeal" in LEED Online to inform you are going to do it.

Am I missing anything?

Thanks!

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Marcus Sheffer LEED Fellow, 7group May 08 2014 LEEDuser Expert 43537 Thumbs Up

Yep reply just like you did for the preliminary comments to each of the final comments. Make sure to thoroughly and specifically address each comment and provide additional information as necessary to verify your modeling inputs.

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Rick Alfandre Principal Alfandre Architecture
Apr 17 2014
LEEDuser Member
388 Thumbs Up

Adding credits between preliminary review and final review...

I have read through a fair amount of comments above, but did not see my specific question addressed, so I will pose it:

We are submitting construction phase preliminary review. We are close to the edge of certification, but are holding off on the Green Power credit. If our preliminary review comes back unfavorably, is there any issue with adding a credit for final review?

Thank you.

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Apr 17 2014 Guest 3356 Thumbs Up

That's fine. We do it all the time.

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Skotieono Johnson The Miller Hull Partnership
Apr 07 2014
LEEDuser Member
16 Thumbs Up

Complex Credit Definition

I've clicked on all the links that have been posted in this blog in hopes of finding the list of "complex credits" but I haven't seen anything. The link on the GBCI website is broken. Anyone have the list?

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Marcus Sheffer LEED Fellow, 7group Apr 07 2014 LEEDuser Expert 43537 Thumbs Up

I think that EAp2 and EQp1 are on the list. I don't think any others are on the list but maybe I am missing another one.

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Glen Phillips Director of Sustainable Education, GreenCE, Inc. Apr 07 2014 Guest 388 Thumbs Up

For LEED-NC 2009, the complex credits are EAp1, EAp2, EAc1, and EQp1, more information here: http://www.gbci.org/org-nav/announcements/11-09-16/energy_credit_appeal_...

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Michael Smithing Director - Green Building Advisory, Colliers International Apr 08 2014 LEEDuser Member 2264 Thumbs Up

The complete list for all rating systems (not including v4) is on page 21 of the Certification Policy Manual here: http://www.usgbc.org/sites/default/files/Jan2012_Cert_Policy_Manual_0.pdf

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gretchen leigh Interior Architects
Mar 27 2014
Guest
25 Thumbs Up

LEED Certification over a 5 year phased construction schedule

We're getting ready to register a project (single tenant in a multi story building) under LEED 2009 but the multiple floors/phased project won't be complete for 5 years total. Can we still certify the whole project under one registration?The project will be designed under LEED CI 2009.

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Jon Clifford LEED-AP BD+C, GREENSQUARE ∙ Sustainability ∙ Construction ∙ Specifications Jun 09 2014 LEEDuser Member 496 Thumbs Up

See LEED-2009 sunset dates posted last week at
http://www.usgbc.org/articles/registration-close-and-sunset-dates.

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Tim Habraken
Mar 17 2014
Guest
64 Thumbs Up

Split review - extend deadline?

Dear all,

A quick question: I am working on a C&S project - aiming at a split review (construction phase & design phase). Since it's a rather large and complex project, the construction phase will be longer than the 18 months between both reviews (as stated in the certifcation documentation).

One thing we could do: submit the design phase 18 months before substantial completion (months after the actual construction has already started), but that seems a bit strange to not have the review phases run parallel to the actual design and construction phase.

Does anybody know if there are possibilities to extend the 18-month deadline? thanks!

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Marcus Sheffer LEED Fellow, 7group Mar 17 2014 LEEDuser Expert 43537 Thumbs Up

You should be able to extend that time frame.

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PATRICK HILLIER
Mar 13 2014
Guest
252 Thumbs Up

Exactly at silver - can you add points after construction final?

Based on my CD review comments and current estimates I am exactly 50 points for silver (2009 NC). If in our final review we miss any points we will not make silver. Our back up is to buy some green power but would like to wait to see if it is necessary. Is is possible to submit for this after the final CD review?

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Mar 13 2014 Guest 3356 Thumbs Up

I believe the only way to add them in is to "appeal" the credit. Which is unfortunate. This is something that the GBCI could improve upon :) . Reviewing this credit probably takes 10 minutes. The appeal $500 may be more than the cost of green power if your project is <25,000 sf.

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PATRICK HILLIER Mar 13 2014 Guest 252 Thumbs Up

Yes is small - I'm getting quotes now - we may just submit just in case. Thanks!

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Todd Reed Daylight Designer, 7group Mar 13 2014 LEEDuser Expert 9539 Thumbs Up

If you need a certain level, always submit with a least two to three points above the desired cert level.

Kathryn, not every appeal takes just ten minutes and you forget the time administratively that it takes prior to the reviewer even opening the credit.

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Mar 13 2014 Guest 3356 Thumbs Up

ok I will concede to your point, I just hate when I have to weigh the options of risking the need for an appeal or paying for the green power up front with the final review. There are probably other appeals that take forever to review so I guess it evens out in the end.

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PATRICK HILLIER
Mar 13 2014
Guest
252 Thumbs Up

Revisions to design submittal during CD submittal

As part of my CD submittal response - that had corrections to my design submittal final - there were files that I was fairly certain I had uploaded but the response was "no new information was submitted". I guess my first question is why didn't anyone ask when reviewing since I submitted it for review? Now that it has been reviewed and denied in Design and in my first CD review can I still submit in my final CD submittal or is appeal required at this time?

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Marcus Sheffer LEED Fellow, 7group Mar 13 2014 LEEDuser Expert 43537 Thumbs Up

Each credit gets two reviews. So if you missed the design final you can have it reviewed in the construction prelim.

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PATRICK HILLIER Mar 13 2014 Guest 252 Thumbs Up

It was reviewed and declined in construction prelim. So I can still correct in construction final?

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Todd Reed Daylight Designer, 7group Mar 13 2014 LEEDuser Expert 9539 Thumbs Up

Things disappear on LEED online. This is why you upload, log out, log back in at a later time, and ensure the document is there and opens. Have seen it happen a few times where docs disappeared.

This is why you provide a narrative when submitting a response to the preliminary review. You state what was corrected and what has been uploaded. If the reviewer reads the narrative, they at least know you submitted something and will more then likely send a MRC to get the document. When you don;t, and the reviewer sees nothing in response, this is what you get. They cannot assume on every review that has nothing in response, that someone actually did do something. This is not reality and the their time would be spent doing nothing but MRCs.

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Marcus Sheffer LEED Fellow, 7group Mar 13 2014 LEEDuser Expert 43537 Thumbs Up

Each credit gets two reviews. If it only had one you can resubmit it. If it already had two it typically requires an appeal.

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Mar 13 2014 LEEDuser Expert 5935 Thumbs Up

Todd, I have had the same experiance as you, and do the same thing. Always log out, then back and make sure everything is there. Also include a good narrative on what you submitted and thought process if applicable.

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ADRIENN GELESZ LEED AP, ABUD Engineering Ltd. Mar 13 2014 Guest 1205 Thumbs Up

On your timeline tab you can download the information, documentation submitted in each phase. I would check if the missing document was in that list. If yes, I would try to contact the reviewer team and check with them what was the problem.

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Melissa Schifman Principal Sustology
Mar 12 2014
LEEDuser Member
101 Thumbs Up

LEED Review clarification

Quick question that I’m hoping you can help me with. When you submit credits and LEED comes back with a review, is that the first and only review? Or will they come back with comments again after you re-submit the same credit? Just nervous about one credit on a project and wondering if I’ll have another chance at getting it or if I only get one chance to respond with an explanation.

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Mar 12 2014 Guest 3356 Thumbs Up

You have a preliminary review then a chance to respond. Then there is a final review based on the information you provided in your respose. After that any outstanding issues can only resolved through an appeal.

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Melissa Schifman Principal, Sustology Mar 13 2014 LEEDuser Member 101 Thumbs Up

Thank you Kathryn

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Rosemary Mascali Manager Transit Solutions
Mar 11 2014
LEEDuser Member
104 Thumbs Up

Entering Transporation Management Plan on LEED Online

My client is pursuing an exemplary point for a Transportation Management Plan for a V2009 NC application. I indicated this on the Credit 3.1 form and uploaded the plan, but it's not showing on the scorecard as an ID point. Do I have to enter the information again under the Innovation and Design section? I would have thought it would have flowed through automatically.
Thanks.

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Rosemary Mascali Manager, Transit Solutions Mar 11 2014 LEEDuser Member 104 Thumbs Up

Never mind. I got it to work by setting up a design ID credit, selecting exemplary, then choosing the transportation credit, which linked it to the documentation I had already posted.

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Catalina Caballero Sustainability Coordinator JALRW Eng. Group Inc.
Feb 06 2014
LEEDuser Member
2659 Thumbs Up

Contacting the LEED Reviewer (Aiming Platinum)

We have received the comments for our project but for EAp2 and EAc1 we would like to clarify or understand where the reviewer is coming from since a comment doesn't seem to make sense to us. Before we submit our last clarifications we wanted to contact him/her but he doesn't seem to be accessible. I have heard before for other companies and other projects that they were able to talk to reviewer but I was wondering if this is common or not.

Thanks much

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Feb 06 2014 Guest 3356 Thumbs Up

You can go through GBCI. It will take several weeks to get a response. http://www.gbci.org/org-nav/contact/Contact-Us/Project-Certification-Que...

Take time to word your question very carefully and quote the LEED review comment. Explain that you are asking about EAp2 & EAc1.

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Feb 09 2014 LEEDuser Expert 5935 Thumbs Up

Our experience has been a little different. We have regularly contacted the assigned GBCI review team using the Contact Us portion of the LEED On-Line, and normally in a week or so get a time set up to have a conference call. For all the reasons you mention, this has been extremely useful feedback so we can get the best opportunity possible to answer their question before answering. I recommend trying it, as it has worked very well for us. Full disclosure here…we did not always prevail in this process, but we avoided an appeal which is just as important. We also learn something, and make sure to broadcast that within the firm for the next submittal. Good luck!

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Feb 10 2014 Guest 3356 Thumbs Up

using the feedback button, the GBCI contact us page, or something other avenue? I have had good luck getting clarification on review comments. The past 3 questions I've asked have taken at least 3 weeks to get answered though. It may depend on which review team your project has and how complicated your question is? I'm really glad we're able to get answers to questions and in some instances correct an errant LEED review comment. For example, I was recently told that my green power purchase volume had to match my energy model energy use. My project did not complete an energy model;we used a prescriptive option. We were able to clarify this through GBCI instead of taking a gamble in the final design review.

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Feb 11 2014 LEEDuser Expert 5935 Thumbs Up

We have used both the feedback and the contact us. Not sure on why timing might be so different. Ours were not in a week, but I do not remember any taking 3 weeks either.

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Erika Duran Sustainability Consultant Dagher Engineering
Feb 05 2014
LEEDuser Member
984 Thumbs Up

CIR and Documentation

Does anyone know if you have submitted a CIRCredit Interpretation Ruling. Used by design team members experiencing difficulties in the application of a LEED prerequisite or credit to a project. Typically, difficulties arise when specific issues are not directly addressed by LEED information/guide and gotten positive feedback on your strategy, do you have to upload the response with your credit documentation or is it linked already to your project and the review team has access and knowledge of the whole situation?

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Susan Walter Sr Project Architect, Wilmot/Sanz Feb 05 2014 LEEDuser Expert 14901 Thumbs Up

I've always mentioned the CIRCredit Interpretation Ruling. Used by design team members experiencing difficulties in the application of a LEED prerequisite or credit to a project. Typically, difficulties arise when specific issues are not directly addressed by LEED information/guide in the project narrative and in the applicable credit. I think it is best to actively remind the reviewer about the CIR since they do not issue it instead of relying on them to look it up.

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Feb 09 2014 LEEDuser Expert 5935 Thumbs Up

I agree with Susan. We had another situation once where someone knew of a CIRCredit Interpretation Ruling. Used by design team members experiencing difficulties in the application of a LEED prerequisite or credit to a project. Typically, difficulties arise when specific issues are not directly addressed by LEED information/guide they got on a project, and shared it with several others. While it was project specific, and we could not reference it directly, we were able to use the justification in our submittal and gained the same result.

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CT G
Jan 27 2014
LEEDuser Member
139 Thumbs Up

Alternative Compliance Path from one project for another project

Hello,

We have submitted an alternative compliance path for WEp1 which was denied. However, the same alternative compliance path was accepted during a previous review for another project. Was it therefore reasonable to assume that it would be approved here as well? Can one use the same path on a new project and make reference to the fact that it has already been previously accepted on another project?

Thanks for any insight!

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Jan 27 2014 Guest 3356 Thumbs Up

Can you describe your alternative compliance path approach? In my experience the LEED reviewers really follow the letter of the law outlined in the water use reduction additional guidance (version 8) document. You can find it on www.usgbc.org

The LEED review teams are contracted through the GBCI to do the reviews.

Your project probably wasn't reviewed by the same reviewer or company who approved your approach last time.

Just because your strategy was approved by one review team doesn't mean the next one will approve it, unfortunately.

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Marcus Sheffer LEED Fellow, 7group Jan 27 2014 LEEDuser Expert 43537 Thumbs Up

It may be reasonable depending on the reasonableness of the alternative approach. Technically a previous review does not establish precedence. Suppose a reviewer mistakenly approved something that they should not have approved - if precedence were paramount then that mistake could never be corrected.

You can make reference to the fact that it was approved previously but that does not carry any weight and will not be taken into account in most cases.

A slight amendment to Kathryn's comment above regarding review teams. Some reviewers are contractors but the majority are GBCI employees. Her basic point about it being a different reviewer certainly holds true, especially when it comes to evaluating alternative compliance paths.

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Jan 27 2014 Guest 3356 Thumbs Up

That's interesting, I didn't know a majority were GBCI employees? thanks for the clarification. I'm familiar with a few companies in my area that do LEED reviews but run into far fewer GBCI employees.

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Glen Phillips Director of Sustainable Education GreenCE, Inc.
Jan 23 2014
Guest
388 Thumbs Up

Design Preliminary Review - change forms to In-Progress?

I have inherited multiple LEED registered projects, and it has been a while since I submitted anything for LEED. LEEDonline for two LEED v2009 projects under review is acting differently for each. One project is in Design Preliminary Review, and forms for credits that are "pending" show as complete. When I select the "In-Progress" option so I can edit them, I get a big warning about having to resubmit or withdraw the credit. Is it correct to go ahead and select that?
The other project is in Design and Construction final review, and the credits that are pending are not marked as complete and can be edited.

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Feb 11 2014 Guest 3356 Thumbs Up

In my experience the only risk is selecting "in progress" for any credits that are already marked "anticipated." You really only want to do that if you have made some sort of design change that requires you to update your documentation. If you accidentally change an anticipated credit to "in progress" then I think you have to submit them for review again. When you say "In Design Preliminary Review" do you mean you got your Design preliminary review back and are in the process of responding?

changing any "pending" credits to "in progress" is fine, cause they need fixin' anyways.

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Sylvain laporte GASD-Co
Jan 22 2014
LEEDuser Member
129 Thumbs Up

Design stage submittal credits

I m currently studying for LEED AP BD+C exam .
I failed to find and updated list of credit eligible for design stage submittal.
I guess there is something obvious that i missed. Or is it only available trough leedonline for registered project?

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Marcus Sheffer LEED Fellow, 7group Jan 22 2014 LEEDuser Expert 43537 Thumbs Up

The LEED checklist Excel file that you can download for free indicates which credits are design and which are construction.

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Eric Carter Intern Architect Method Studio, Inc.
Jan 13 2014
LEEDuser Member
90 Thumbs Up

Certification: Final Steps

Just last week, we submitted our Construction Credits for Preliminary Review. This is my first LEED project and I am just wondering what to expect after Final Review and the Appeal stage, if necessary: (LEEDonline describes every step up to certification, which is listed as 'in development' on their help section). Any insight would be helpful.

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Todd Reed Daylight Designer, 7group Jan 14 2014 LEEDuser Expert 9539 Thumbs Up

Once you accept the final review you will get an email from GBCI stating the project's certification level along with a bunch of other information. This includes press release guidelines, images, and information in regards to ordering your plaque.

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ADRIENN GELESZ LEED AP, ABUD Engineering Ltd. Jan 29 2014 Guest 1205 Thumbs Up

Hi!
How long does it take too get the plaque after accepting the certificate?
Thanks,
Adrienn

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Kristina Bach Sustainability Specialist Jan 29 2014 LEEDuser Member 986 Thumbs Up

I'd recommend contacting Green Plaque directly to determine how long it might take to receive whatever plaque you decide to order once your project is certified (http://www.greenplaque.com/). My guess is that the production and shipping time might vary based on what type of plaque/options you choose to purchase.

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Jennifer Knocha Assistant Mack-Cali Realty Corporation
Dec 19 2013
LEEDuser Member
202 Thumbs Up

EBOM initial review submission

We are currently working on an EBOMEBOM is an acronym for Existing Buildings: Operations & Maintenance, one of the LEED 2009 rating sytems. submission with a deadline of 12/23. Given that it's the holidays, we've had some trouble tracking down some last minute details, so we were considering asking for an extension of deadline. We want to avoid extending the PP, but we need another week or so to confirm some data. Is this possible and will it affect us?

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Todd Reed Daylight Designer, 7group Dec 20 2013 LEEDuser Expert 9539 Thumbs Up

Just ask for an extension, its not a big deal and real easy to do. You may not get an response back until after your deadline anyway this time of year. If you don;t hit the deadline or ask for an extension, it won;t stop your review. Seen project not ask for an extension and resubmit almost a year later. But asking for one is a courtesy and part of the process.

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Susan Walter Sr Project Architect, Wilmot/Sanz Dec 20 2013 LEEDuser Expert 14901 Thumbs Up

Agreeing with Todd, the extension is not a big deal. They will give you 25 days and if you choose to only use 7 days, that is fine. They are going to give you a flat 25 days no matter what.

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Jean Marais b.i.g. Bechtold DesignBuilder Expert
Dec 12 2013
LEEDuser Member
8729 Thumbs Up

double charged?

I'm appealing WEp1. We built in extra water saving measures. It seems that leedonline wants to charge me to update WEc3. Surely that is not fair.

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Susan Walter Sr Project Architect, Wilmot/Sanz Dec 12 2013 LEEDuser Expert 14901 Thumbs Up

Assuming you aren't going to earn WEc3, then no it is not fair.

We recently had to appeal an exemplary performanceIn LEED, certain credits have established thresholds beyond basic credit achievement. Meeting these thresholds can earn additional points through Innovation in Design (ID) or Innovation in Operations (IO) points. As a general rule of thumb, ID credits for exemplary performance are awarded for doubling the credit requirements and/or achieving the next incremental percentage threshold. However, this rule varies on a case by case basis, so check the credit requirements. credit and had been granted the point for the credit. We couldn't get LO to not bill us for the credit and the EP credit. We paid both and GBCI was very easy to deal with on the refund.

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Todd Bundren Director of Sustainabilty - Architectural Project Manager, Lawrence Group Dec 12 2013 LEEDuser Member 1141 Thumbs Up

We just successfully appealed EAp2 and EAc1 at the same time while only paying for EAp2. We included a narrative explaining our intent to appeal both in the EAp2 submission. Call the GBCI help line and they can walk you through the process, bottom line is we didn't get double charged and were awarded the prerequisite and Credit. Good luck.

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Jean Marais b.i.g. Bechtold DesignBuilder Expert Dec 12 2013 LEEDuser Member 8729 Thumbs Up

Thanks. I've decided to just appeal the prerequisite. If they don't update the credit which is marked as changed, then I will follow it up. Payment wise it makes things simpler.

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Todd Bundren Director of Sustainabilty - Architectural Project Manager, Lawrence Group Dec 12 2013 LEEDuser Member 1141 Thumbs Up

Just be sure to add a quick couple sentence narrative describing your intent and you should be good. Never expect the reviewer to assume your intent. Best of luck.

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H.K.C.B. Heendeniya Co-Energi (Pvt) Ltd.
Nov 25 2013
Guest
105 Thumbs Up

Expedite CIR ruling

Dear Community,

Is there a way to expedite the CIRCredit Interpretation Ruling. Used by design team members experiencing difficulties in the application of a LEED prerequisite or credit to a project. Typically, difficulties arise when specific issues are not directly addressed by LEED information/guide ruling process?

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser, BuildingGreen, Inc. Dec 09 2013 LEEDuser Moderator

HKCB, not really except to email GBCI and ask them nicely. I don't think there is a specific process or fee to expedite.

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James MacMillan VP - Director of Sustainability Karpinski Engineering
Nov 13 2013
LEEDuser Member
126 Thumbs Up

Request zip files for download

In LEED online version 2.0 there was the option to request and download the zip file for the complete, certified project. The zip file contained all the templates and files upload to the site. Has anyone downloaded this completed file on v3 or know where I can find it?

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Nov 13 2013 LEEDuser Expert 5935 Thumbs Up

I have not found it if it exists. What I do is go to the Timeline tab. There you can get the project report (and print it to a PDF) at the top. Then under each review and appeal, there will be a “View Snapshot” link. Go to that link, and there you will find a “Download All” button and you will get a zip file that you can save. You have to do this for each segment, but it does get you all the submittal information. The only downside is if a credit was questioned, then it shows up later in another segment. So, you have to make sure and look for the latest place it shows up in a zip file.

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caitlin sweeney
Nov 13 2013
Guest
54 Thumbs Up

Assuring that reviewer holds us to v2 requirements

I am about to submit one of our projects for review under v2 version. I want to make sure that the reviewer will take in consideration only requirements that apply to this version and not any latter versions and addendums. Is there a way to ensure a fair review under the version that was applicable (way back) when this project began?

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Elizabeth Thompson LEED Specialist, USGBC Nov 16 2013 LEEDuser Member 588 Thumbs Up

Hi Caitlin,
Projects are held to the requirements that are applicable to the project's rating system and registration date. If you have any questions about the requirements, please feel free to ask us in advance, or after you receive the project's review comments, by using our Contact Us page (http://www.gbci.org/contactus). You can also read more about the required timelines for submitting in the Certification Policy Manual (http://www.usgbc.org/resources/leed-certification-policy-manual).

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SOHA YAMANI
Nov 13 2013
Guest
382 Thumbs Up

Appeal for design credits after construction phase

is it possible to appeal for denied design credit after submitting the construction stage credits and receiving the preliminary construction review ?

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Soo young No FCA construction Nov 13 2013 Guest 287 Thumbs Up

I think you could.
I just finished my LEED project (Certified)
I had one denied credit in Preliminary construction submittal and I have resubmitted with Final construction submittal . it got approved.

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Marcus Sheffer LEED Fellow, 7group Nov 13 2013 LEEDuser Expert 43537 Thumbs Up

Yes you can. An appeal and the remainder of the construction review are separate submissions. You can submit an appeal at anytime.

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Renee Shirey Dec 20 2013 LEEDuser Member 2967 Thumbs Up

My question is along those lines. I am working in LEED v2.2, and have the results of the Final Design Credit. To move onto the Construction Phase in V2.2 I have to click on something to accept the findings of the Final Design Credit. In accepting the results (including the denial of a particular credit), does that negate my ability to put in an Appeal later? (I didn't know if v2.2 or v2009 worked any differently.) Thanks

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Nena Elise Mar 17 2014 LEEDuser Member 3507 Thumbs Up

Marcus, you say "You can submit an appeal at anytime" but GBCI says "Any denied credits can be appealed either after the final design review or after the final construction review."

I have a project under preliminary construction review and I am unable to click the any buttons to submit a design credit appeal. If there is a way to submit before the final construction review, please let me know.

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Marcus Sheffer LEED Fellow, 7group Mar 17 2014 LEEDuser Expert 43537 Thumbs Up

There may be some logistical reason within LEED Online that you can't do both at the same time. Contact GBCI through the Contact Us on their web site. I am sure they would be happy to arrange to receive your appeal if you cannot do it through LEED Online.

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Keith Barnes
Nov 12 2013
Guest
38 Thumbs Up

Design Review Appeal or Construction Review?

We have been denied two prerequisites from the Design Phase (EAp2 and IEQp1) after the final design review. The project will be substantially complete in a month and a half. There were errors in our calculations and documentation that is requiring us to resubmit for these prerequisites. Does it make sense to begin the appeal process for these two prerequisites or would it be better to submit the revised documentation for these denied prerequisites during the construction review?

Your thoughts and experience is appreciated. Thank you.

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Marcus Sheffer LEED Fellow, 7group Nov 13 2013 LEEDuser Expert 43537 Thumbs Up

The appeals and the construction review phase are separate submissions. So no need to wait.

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K KRAFT
Nov 13 2013
LEEDuser Member
217 Thumbs Up

removing a credit from submission

Hello LEEDuser members,
We are in the process of addressing comments from our Design and Construction Preliminary Review. The project is going for certification level using the Core and Shell rating system. There is a credit (not prerequisite) that we are no longer going to apply for because we don't need the point, nor do we have the time needed to address the comments from USGBC's review regarding this particular credit.
Does anyone know what/if there is a process for removing a credit from a submittal? Also, if USGBC has already commented on that credit and is requesting clarification, does it complicate matters?
Any advice is greatly appreciated.

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Marcus Sheffer LEED Fellow, 7group Nov 13 2013 LEEDuser Expert 43537 Thumbs Up

You can simply withdraw that credit. Just indicate your desire to do so in your response to the preliminary review.

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Elizabeth Thompson LEED Specialist, USGBC Nov 13 2013 LEEDuser Member 588 Thumbs Up

Instructions on how to remove a credit are available here: https://www.leedonline.com/irj/go/km/docs/documents/usgbc/leed/config/co.... If you have any questions about your review comments, you're always welcome to write to us and we'll be glad to help: http://www.gbci.org/contactus.

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SOHA YAMANI
Nov 12 2013
Guest
382 Thumbs Up

submit an ID design credit after construction preliminary review

Dear Sirs,

i am working on a CI project and we have been awarded 48 points in the design stage credits , how ever we are targeting gold, and we still have 13 points to be earned in construction stage , total of 61 , but the project team is a little bit worried we wouldn't achieve gold, and we were negotiating working on green education program, but since it is considered a design credit we wanted to know is it possible to submit this credit as an appeal but after the construction phase preliminary review (in case we didn't get the total 13 construction points)?

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Michael Smithing Director - Green Building Advisory, Colliers International Nov 12 2013 LEEDuser Member 2264 Thumbs Up

There is no requirement to submit design credits with the design review - you can also submit them with the construction review. Depending on where you are in the process, you can submit the Education Program with the Construction Preliminary or Construction Final review. If possible, submit with the Preliminary review so that you get a chance to address any comments that the review team may have. You will not have to appeal (and pay the additional fee) as this will be part of the Construction Review.

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Luciana T.
Nov 01 2013
Guest
302 Thumbs Up

Reviewer revising forms?

Have any of you experienced a review in which the reviewer revised/corrected the form as he/she saw fit changing the numbers from the original input. The mechanical engineer is saying that the numbers on the WEp1 form are not what he input originally but that the reviewer modified them. Now during construction credits, we have to work on that form again per comments from the reviewer and we do not know what to do.

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Kathryn West LEED AP BD+C, O+M, Green Globes Professional, Guiding Principles Compliance Professional, Energy Ace Nov 01 2013 Guest 3356 Thumbs Up

If the form is not filled out correctly sometimes they will fix it in the final design review. Example = if the duration on your sink is wrong.

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Luciana T. Nov 01 2013 Guest 302 Thumbs Up

Yes, it seems that it was a little more than that. Our project is not so straight forward so we would need to discuss how to approach it and we have not been successful getting a conversation with anybody at GBCI. Any thoughts?
Thank you,

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser, BuildingGreen, Inc. Nov 03 2013 LEEDuser Moderator

Luciana, I am surprised you have not been able to reach anybody at GBCI. They have developed a strong reputation for customer service in cases like this. Have you contacted them via their website with the specific issue and a request for a phone call?

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Lynne Martin Interior Designer Diversified Design Group LLC
Oct 09 2013
LEEDuser Member
62 Thumbs Up

LEED v2.2 Design Review Timeline

Is there a defined amount of time that the review will take once it have officially started?

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Todd Reed Daylight Designer, 7group Oct 09 2013 LEEDuser Expert 9539 Thumbs Up

I'm assuming that the start time you mean is from the time when you hit submit. That being the time, it will range from 3 weeks to a month to get your review comments typically. It may be less if you are doing a separate submission, it could take longer if you receive an MRC from the review team, and it may take longer due to the time of year you submit it.

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Sara Curlee BWBR
Oct 02 2013
LEEDuser Member
497 Thumbs Up

Construction Review Submittal Deadline

I am working on a campus project targeting LEED Platinum under NCv2.2. Due to various things, the Construction Submittal for the project has languished and now it appears we are hitting the 2 year of substantial completion deadline for turning it in. Does anyone have experience with how strict the GBCI is on this deadline?

The project team only became aware of this deadline recently, due to other communication with the GBCI. For those curious, it is outlined in NC 13.3 of the NC Appendix of the GBCI LEED Certification Policy Manual (https://www.leedonline.com/irj/go/km/docs/documents/usgbc/leed/config/te...).

The project has successfully completed the Design Review and is trying to wrap up the last of the items for the Constructon Review. Due to this project being on a campus, it just seems like decisions are taking longer to make and then acted upon.

Thank you in advance.

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Megan Ritchie Saffitz Director of LEED Support, U.S. Green Building Council Oct 02 2013 LEEDuser Member 581 Thumbs Up

Congrats on wrapping up your Construction Application. You should have no difficulty in submitting it.

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Tony Holub Architect, DKA Apr 16 2014 LEEDuser Member 84 Thumbs Up

We have a similar situation with a campus project taking longer than 2 years after substantial completion to submit for review. We have now received review comments back and the reviewer noted this requirement. This post seems to suggest that this is not an issue however we need to respond to the comment. Any advice is appreciated. Thank you.

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Vivien Fairlamb
Oct 01 2013
LEEDuser Member
1000 Thumbs Up

Supporting evidence file uploads

I have recently started the design stage submittal on a LEED 2009 NC project and I went to several credits under Sustainable sites including but not limited to SSc4.2 and SSc4.3 and when I click on file uploads it states there are no uploads required for the credit. I was under the impression from previous projects that one would need to upload a site plan showing location and number of cycle racks etc along with the template.
My question therefore is has anything changed on LEED online that I was not aware of relating to file uploads?

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser, BuildingGreen, Inc. Nov 03 2013 LEEDuser Moderator

Vivien, USGBC has been working to remove unnecessary signatories and uploads from documentation. However, reviewing the latest (v04) forum for NC 2009 just now, I do see a required upload for a site plan.

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Gaston Michaud Mechanical Engineer CTS
Sep 19 2013
Guest
219 Thumbs Up

Submitting a new credit after final construction review

Hello everyone,
We just received the final construction review, and found out that our project got 59 points awarded. As we expected, the owner wants to achieve Gold certification; therefore, we are trying to include one new credit in an appeal review, is that even possible?

Our other option would be to try to appeal the Green Power credit (which has been awarded already), to purse it again with exemplary performanceIn LEED, certain credits have established thresholds beyond basic credit achievement. Meeting these thresholds can earn additional points through Innovation in Design (ID) or Innovation in Operations (IO) points. As a general rule of thumb, ID credits for exemplary performance are awarded for doubling the credit requirements and/or achieving the next incremental percentage threshold. However, this rule varies on a case by case basis, so check the credit requirements. and get that additional point we need. Has anyone done that before? Any suggestions?
We understand that the appeal stage would be only for denied credits, but at this point, we are not in a position to follow that option.

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Marcus Sheffer LEED Fellow, 7group Sep 19 2013 LEEDuser Expert 43537 Thumbs Up

You you can add a credit through an appeal.

Assuming you have not maxed out your ID credits already you can get exemplary performanceIn LEED, certain credits have established thresholds beyond basic credit achievement. Meeting these thresholds can earn additional points through Innovation in Design (ID) or Innovation in Operations (IO) points. As a general rule of thumb, ID credits for exemplary performance are awarded for doubling the credit requirements and/or achieving the next incremental percentage threshold. However, this rule varies on a case by case basis, so check the credit requirements. for EAc6 through an appeal. Just buy more green power and resubmit EAc6. If you qualify you would be awarded an exemplary performance ID credit automatically. This should be pretty straight forward.

Again if you have an ID credit open you could add one. Commonly earned ID credits that would not be too late would include green building education, an EBOMEBOM is an acronym for Existing Buildings: Operations & Maintenance, one of the LEED 2009 rating sytems. operational credit, or exemplary performance for another credit.

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Shivani Langer Architect SHW Group
Sep 17 2013
Guest
339 Thumbs Up

Questions regarding preliminary design review comments

If we have questions regarding GBCI reviewer comments that were sent to us after preliminary design review submission, can we just submit them when we submit for final design review, or those need to be asked prior to the final design submission?
If prior, what is the way to ask those questions?
Thanks!

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Marcus Sheffer LEED Fellow, 7group Sep 17 2013 LEEDuser Expert 43537 Thumbs Up

If you have clarifying questions about the review comments then go to GBCI's web site. Under Contact you can direct a question related to your project's certification review comments. This is also typically a link provided in the email from GBCI notifying you that your review comments are done.

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Ivy Glasgow Project Architect DLR Group
Aug 19 2013
LEEDuser Member
247 Thumbs Up

Construction change will allow us to achieve credit

NC 2009 project. Two problems.

First, we were denied Credit WEc3 in Design phase re-submittal. This appeared to be because of a glitch in the way the online form calculates the credit. An explanation & corrected calculation on a sample form that correctly calculated the credit was attached, but it was either not read or not addressed in the text of the denial. Even so, we only missed the point by 0.21% - a quarter of one percent. This was disappointing.

Second, in the course of construction lower-flow fixtures were substituted. We would now meet the credit even when using the glitchy online form. Because there was a design change during construction, can we now re-submit the point without filing an appeal? Or would this have to be done through the appeal process?

Apologies if this has already been addressed in this forum, I was unable to find a similar question.

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Marcus Sheffer LEED Fellow, 7group Aug 19 2013 LEEDuser Expert 43537 Thumbs Up

If you are certain that there was a form error and you submitted correct calculations you can ask GBCI to take another look through the contact us portion of their web site before you appeal. You can't make any changes to your calculations without an appeal.

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Aug 19 2013 LEEDuser Expert 5935 Thumbs Up

We had a similar situation recently with a problematic template, and were able to resolve it with emails and phone calls. They took a second look, and we were granted the credit without appeal.

I agree with Marcus, if the values changed, then an appeal is required.

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Jose Antonio Kovacevic efizity spa
Aug 05 2013
Guest
73 Thumbs Up

APPEAL DESIGN CREDITS AFTER CONSTRUCTION PRELIMINARY REVIEW

In a Core and Shell building we are finishing the construction process and we have obtained 47 points in the design stage.
The goal of the owner is a GOLD certification,we must have at least 13 points in the construction credits review .
To date we have just those 13 points but have options to get 4 additional points if is necessary: Appeal two denied design credits and/or buy RECs to comply with EAc6.

Is it possible to decide to appeal the design credits denied and / or purchase RECs after preliminary review of construction credits and prerrequisites?.

Atte

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Marcus Sheffer LEED Fellow, 7group Aug 06 2013 LEEDuser Expert 43537 Thumbs Up

You certainly could appeal the two design credits at that point. Submitting an additional credit may require a separate fee too as your four phases of review would be over by then.

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Oct 24 2014
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