LEED Reviews: LEED Online, Appeals, Design/Construction Submittals, and more

831 replies [Last post]
LEED AP BD+C, Editorial Director – LEEDuser BuildingGreen, Inc. Sep 23 2011 LEEDuser Moderator Post a Comment

Do you have questions on LEED reviews: LEED Online, appeals, design/construction submittals, or anything else? Post them here and get help from other LEED users! This is the "official' forum space on LEEDuser for these topics. Please read through and contribute—and good luck on those reviews!

831 Comments

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Omar ElRawy Building Engineer, LEED AP BD+C EA Building Consultants
Sep 18 2016
Guest
1167 Thumbs Up

postponing a construction credit

I need to know what if I decide to submit sum, and not all, of the construction credits during construction preliminary submittal, and postpone some others for the construction final submittal.
Is this possible, and if so; will these credits (postponed) get one or two rounds of review?

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Kristina Bach Sustainability Specialist, HGA Architects and Engineers Sep 18 2016 LEEDuser Member 2169 Thumbs Up

It is possible but not really recommended. If you postpone some credit at the Construction Preliminary submission and do not include them until your Construction Final submission, those credits would only receive one round of review. This is due to the fact that you only have one round of review left/available. If you did that and there were issues requiring clarifications, you would need to appeal to provide that information. I strongly recommend you submit any credits you wish to pursue in the Construction Preliminary to ensure that you get the two rounds of review available.

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Omar ElRawy Building Engineer, LEED AP BD+C, EA Building Consultants Sep 18 2016 Guest 1167 Thumbs Up

Thanks a lot

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Charalampos Giannikopoulos Senior Sustainability Consultant DCarbon
Aug 18 2016
LEEDuser Member
1177 Thumbs Up

Denied prerequisite

After two rounds of review EAp2 was denied although we reckon that we had totally addressed all comments of the preliminary review and additionally the issues described as outstanding in the final design review do not seem substantiated.
In such occasions and in an effort to ensure the best understanding of the outstanding issues would it be possible to speak directly to the reviewers? And in terms of the fees, would the appeal fee for EAp2 include EAc1 as well, or should an additional fee for EAc1 be paid, although all work to be done is related to EAp2 only?

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David Browne Architect, CRA Associates, Inc. Aug 18 2016 LEEDuser Member 99 Thumbs Up

Charalampos,
I recently had exactly the same thing occur on one of my projects. You can talk to the reviewers by requesting a conference call though USGBC. Go to the USGBC homepage, scroll to the bottom and click "contact." On the contact page, click "certification question." You will then be directed to a dialogue box where you can make your request. Someone from USGBC will contact you via email, probably within one business day.
As for fees, my experience is that you will only have pay to appeal the prerequisite. If that appeal is successful, then EAc1, which is linked to it, will be reviewed as well.
Be advised that EAp2 is one of the "complex" credits/prerequisites, so the appeal will cost a bit more.

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Charalampos Giannikopoulos Senior Sustainability Consultant, DCarbon Aug 18 2016 LEEDuser Member 1177 Thumbs Up

Thank you David! I've contacted them already and waiting for a response.

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deborah lucking associate fentress architects
Aug 17 2016
LEEDuser Member
2604 Thumbs Up

Design Changes After a Credit is "Approved"

Hi all,
I hope this is the correct forum for my question (Tristan, please redirect me, if not).
We have instances where changes are made that would impact an already "approved" credit - sometimes positively, sometimes not.
We also understand that each is only reviewed twice - preliminary and final.
What is the process for resubmitting a credit after final review - is this considered an appeal?

Thanks!

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Marcus Sheffer LEED Fellow, 7group Aug 17 2016 LEEDuser Expert 63079 Thumbs Up

In a split review you are supposed to confirm that for all the the "approved" design credits nothing changed during construction to affect the credit. If something did change then you are supposed to revise and resubmit the credit. That credit will get a third review in the Construction Preliminary stage. This is the only non-appeal way to get a third formal review.

If a credit was denied after two reviews it requires an appeal. If you think the reviewer is in error based on the information they can see (you can't provide new information/documentation) then you can contact GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC). with a project team inquiry..

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deborah lucking associate, fentress architects Aug 17 2016 LEEDuser Member 2604 Thumbs Up

Thanks for the prompt response, Marcus!

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Marcus Sheffer LEED Fellow, 7group Aug 17 2016 LEEDuser Expert 63079 Thumbs Up

I live for thumbs up! :-)

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Sara Zoumbaris Sustainable Design Consulting
Aug 03 2016
LEEDuser Member
831 Thumbs Up

Issue with LEED Forms

Project Location: United States

A few projects that I am as team member on have recently experienced a LEED Online form issue where information "disappears." I am curious if other folks have had this issue and how have you have approached dealing with it? If you've reached out to USGBC, what has their response been towards you? Thank You!

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Michael Smithing Director - Green Building Advisory, Colliers International Aug 04 2016 LEEDuser Member 3962 Thumbs Up

We've had this issue recently with the expected submission date for an O+M project. We noted issue and the intended answer in an SC narrative.

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Cynthia Knight LEED Specialist, USGBC Aug 04 2016 Guest 11 Thumbs Up

Hi Sara, thank you for posting your comment. Here’s some background: we have been seeing unprecedented use of LEED Online and at times have hit a critical peak for usage that causes a heavy load on our servers. Because this new system was designed to autosave every 10 minutes, we have backups of all of the data so no need to worry, the data is not truly lost. Also, the issue is on the server side and not LEED Online so the system is still functioning properly. We are further investigating this for a permanent resolution, but in the meantime, for anyone who has already experienced this, our IT team is able to recover the missing data. Please submit an inquiry via the Contact Us page (http://www.usgbc.org/contact) to request a data recovery and be sure to include the project ID number(s) and credit number(s) in your inquiry.

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deborah lucking associate, fentress architects Aug 17 2016 LEEDuser Member 2604 Thumbs Up

Thank you. I thought I was going crazy.

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Mark Meaders Sustainable Leader HDR, Inc.
Jul 19 2016
LEEDuser Expert
1090 Thumbs Up

When should I submit Construction credits?

Project Location: United States

I have a project in which the building substantial completion is Oct. 2016, but the final site work/ parking won't be completed until March 2018. There should be no changes to the design for the site work from what was originally submitted. My question is: can I submit the Construction credits after substantial completion in Oct. 2016, or do I need to wait until the final site work is complete in Mar. 2018?

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Todd Reed Daylight Designer, 7group Aug 05 2016 LEEDuser Expert 14138 Thumbs Up

You can submit at substantial completion if the scope of work has met the definition of substantial completion. If the owner cannot use the project until after the site work, then i would wait.

I would make sure that you include all the costs for the site work and ensure whatever is being done does not generate any construction waste. If you don;t have the final cost for materials and the work will generate a significant amount of waste, then you should wait. You need to ensure that whatever is being used in the MR credits for the site material stays the same during the site work completion.

If you have anything within any documentation submitted that indicates the site work is not complete, you will be called on this and may have to provide a pretty detailed narrative.

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Catharina B LEED AP BD+C
Jul 13 2016
LEEDuser Member
204 Thumbs Up

How to upload addition documents under MRc1 credit

Hi All
Our project is registered as CS v2009. During the preliminary construction review this credit had been denied, after our "claim" we got explanation that the project team is correct and we shall provide a copy of this correspondence in the submittal documentation. Under uploads section in MR c1 is written: "No credit uploads available for credit `MRc1` within project". Have You got any idea how shall we upload a copy of correspondence for final construction application?

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Todd Reed Daylight Designer, 7group Aug 05 2016 LEEDuser Expert 14138 Thumbs Up

You should be able to click on the alternative compliance box, which creates a narrative box and an upload button to for additional documentation.

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Catharina B LEED AP BD+C
Jul 13 2016
LEEDuser Member
204 Thumbs Up

How to upload addition documents under MRc1 credit

Hi All
Our project is registered under CS v2009. During the preliminary construction review MR c1 credit had been denied, after our "claim" we got explanation that "the project team is correct and we shall provide a copy of this correspondence in the submittal documentation". Under uploads section in MR c1 is written: "No credit uploads available for credit `MRc1` within project". Have You got any idea how shall we upload a copy of correspondence for final construction application?

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Todd Reed Daylight Designer, 7group Jul 13 2016 LEEDuser Expert 14138 Thumbs Up

Click the alternative compliance path box and then a narrative box and upload section should appear. Quickly explain in the text box the situation and then upload the correspondence.

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Pedro Urazan
Jul 13 2016
Guest
15 Thumbs Up

Construction final review acceptance

Hi
I just recieved the Construction final review for a project but when I try to accept the review, the following message appears:

"Final acceptance is not allowed - Changed credits exists"

Has this happened to anyone? What can I do?

Thanks for your time

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Charalampos Giannikopoulos Senior Sustainability Consultant DCarbon
Jun 28 2016
LEEDuser Member
1177 Thumbs Up

Reviewer contact before final review

We recently got a review and a comment referring to EAp2 seems quite unreasonable because we think that the reviewer might have misinterpreted the project conditions. That said, if the reviewer has really misinterpreted the project conditions then we should not proceed with the comment which would make a substantial and unnecessary change to the baseline model. Is there any chance of contacting the reviewer before submitting the project for final review just to make sure that the project conditions have been interpreted correctly?

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ADRIENN GELESZ LEED AP, ABUD Engineering Ltd. Jun 29 2016 Guest 1869 Thumbs Up

You can contact reviewers on the general contact page of USGBC. http://www.usgbc.org/contactus
I have had several reviews where we could clarify the comments we received from them, I suggest you also go this way.

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Melissa Estrada Research Assistant II Sustainable Design Consulting
Jun 24 2016
LEEDuser Member
14 Thumbs Up

Best Methods for Conducting a Drawing Review

Project Location: United States

My sustainability consulting firm has been conducting the con docs (drawing) reviews for our clients for LEED compliance, but the method we have been using is not the most streamlined. We're wondering if anyone out there has a more consistent way of conducting the drawing reviews for project credit compliance.

Thanks,

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Marcus Sheffer LEED Fellow, 7group Jun 24 2016 LEEDuser Expert 63079 Thumbs Up

Not sure it is the most streamlined but we basically go through the drawings and specifications on a credit-by-credit basis. We are simply looking for what we would expect to see in the drawings/specs relative to each credit.

Perhaps you could be more specific about what you are looking for? A tool or checklist or something else? What is not streamlined about your process?

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Melissa Estrada Research Assistant II, Sustainable Design Consulting Jun 24 2016 LEEDuser Member 14 Thumbs Up

Thanks for your response. We currently use our own internal credit-based spreadsheet document for the review, but were just curious if there are any other existing templates that we might consider. Since it appears that there are no other tools available, we will work on refining our current system.

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Charles Nepps Charles Nepps Consulting Jun 24 2016 LEEDuser Member 1359 Thumbs Up

Mellissa, check this out, it might be what you're looking for: http://www.greenlivingsynergy.com/

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Melissa Estrada Research Assistant II, Sustainable Design Consulting Aug 04 2016 LEEDuser Member 14 Thumbs Up

Thanks, Charles. This is not exactly it (as it's not specific to drawing reviews) but still good to know!

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Catharina B LEED AP BD+C
May 31 2016
LEEDuser Member
204 Thumbs Up

Appeal after final review

Hi

Project is after final Design & Construction Review. GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC). denied few credits and we have 25 business days to appeal the results of the Final Review. We wonder now to appeal only one credit within this 25 business days and if this credit will be denied that to appeal another (but then 25 business days will passed from the day of getting final review report)? It is possible ?

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Todd Reed Daylight Designer, 7group May 31 2016 LEEDuser Expert 14138 Thumbs Up

We are currently seeing about a 3 week response for projects we have submitted. So it would be really close in your case. You may be able to pay for an expedited appeal but not sure if that is an option. I know an expedited review process will cost more, but the turn around time is a lot quicker. Call GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC). and ask if that is an option.

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Sara Curlee Project Architect BWBR
May 24 2016
LEEDuser Member
846 Thumbs Up

Updating documentation with consistent or more recent dates?

Project Location: United States

For various reasons, my project's Design Submittal got put on hold in 2014 after most of the work effort was done and uploaded to LEED Online. The outstanding items included the completion of the energy model, EAp2/EAc1, and EAc6. These items have recently been completed.

The older documentation has an April 2014 date. The more recent documentation is dated 2016. If the 2014 documentation is still valid to demonstrate compliance with the various credits, is it acceptable to still use it? Or do I need to have the whole team update the documentation to a more consistent, recent date?

We are so close to being ready to submit. I'd hate to have to spend the time replacing documentation, if it is not required. Thanks!

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Todd Reed Daylight Designer, 7group May 31 2016 LEEDuser Expert 14138 Thumbs Up

Yes it is acceptable to use the older documentation as long as there is no conflicting information on the newer documentation. Could the reviewer question the reason for the different dates? Yes, but more than likely they would just ask for a narrative to clarify. So if there is no conflicting info and the older documentation is still valid I would submit it and then if questioned respond.

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Mandy Bordeaux Architect MSKTD
May 23 2016
Guest
19 Thumbs Up

Construction Submittal Deadline

Is the cutoff of "(2) years past substantial project completion" for construction review submittal strictly enforced?

"Following completion of the Design Review phase and within 2 (two) years of substantial project completion, the Project Administrator shall submit, via LEED Online, a complete application for Construction Review "

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Todd Reed Daylight Designer, 7group May 23 2016 LEEDuser Expert 14138 Thumbs Up

It will be questioned and you will need to provide a narrative that explains the extenuating circumstances that kept the project team from submitting within the 2 years. Just getting around to submitting probably is not considered extenuating.

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Monica Ramos
May 18 2016
Guest
12 Thumbs Up

LEED v3 2009 certification in 2018

Project Location: Peru

Hi everyone, I just started the certification of a laboratory building on LEED v3 2009. The owner is getting funded for a part of the construction and it might turn out that the actual building will be finished on 2018, or maybe later. Would it be a problem if a start a certification on LEED v3 2009 since the registration for this version ends on October this year? Is there a final date for actually finishing the certification of a building on v3?

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Todd Reed Daylight Designer, 7group May 19 2016 LEEDuser Expert 14138 Thumbs Up

Here is the web page of all the sunset dates for all the versions.

http://www.usgbc.org/articles/registration-close-and-sunset-dates

Looks like you must submit by 2021

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Bill Browne Principal RATIO Architects, Inc.
May 17 2016
Guest
18 Thumbs Up

Final Review Denial with no Preliminary Comments?

Project Location: United States

We were recently denied a credit in the Final Review Phase on the basis of information that was presented in the Preliminary Review Phase that GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC). had no comments upon. This seems like an inconsistent application of judgment, and we are wondering what, if any recourse we may have in this matter.

The credit in question is IEQc7.2-Thermal Comfort Survey. The Owner saw no value in completing a Thermal Comfort Survey on the HVAC systems until all installation issues had been resolved and the systems were functioning as designed. Due to numerous contractor and parts backorder issues, the systems were not functioning as designed until well after the 18 month mark, although the Owner did respond to and address user complaints to the best of their ability during this time period. We noted this under the "Additional Circumstances" box in our credit, and provided action items from the Cx1. Commissioning (Cx) is the process of verifying and documenting that a building and all of its systems and assemblies are planned, designed, installed, tested, operated, and maintained to meet the owner's project requirements. 2. The process of checking the performance of a building against the owner's goals during design, construction, and occupancy. At a minimum, mechanical and electrical equipment are tested, although much more extensive testing may also be included. log as backup.

GBCI had no comments regarding the "Additional Circumstances", and we interpreted their lack of comment as an acceptance of our extenuating circumstances. This credit was required to earn the 50 points targeted for LEED Silver, and as we were denied some other credits upon review, the Owner opted to spend additional money to pursue additional credits to get back to 50 to meet their voluntary commitment for all their projects to earn LEED Silver.

We don't feel that GBCI is unjustified in believing our explanation to be unworthy of the credit; however we do consider it unfair to our client that is highly committed to sustainability for GBCI to have not commented upon it during the Preliminary Review Phase. Thoughts?

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Marcus Sheffer LEED Fellow, 7group May 17 2016 LEEDuser Expert 63079 Thumbs Up

Reviewers are not allowed to bring something up in the final review if they missed it in the preliminary review. Contact GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC). and let them know. If it is as you say then they should reverse the denial without an appeal.

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Bill Browne Principal, RATIO Architects, Inc. May 18 2016 Guest 18 Thumbs Up

Thanks, Marcus. Would there happen to be a specific section of the Certification Standard that I could point to?

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Marcus Sheffer LEED Fellow, 7group May 18 2016 LEEDuser Expert 63079 Thumbs Up

I don't know that this is published. It might be in a LEED InterpretationLEED Interpretations are official answers to technical inquiries about implementing LEED on a project. They help people understand how their projects can meet LEED requirements and provide clarity on existing options. LEED Interpretations are to be used by any project certifying under an applicable rating system. All project teams are required to adhere to all LEED Interpretations posted before their registration date. This also applies to other addenda. Adherence to rulings posted after a project registers is optional, but strongly encouraged. LEED Interpretations are published in a searchable database at usgbc.org. but maybe not. This has been a longstanding rule for the reviewers.

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Bill Browne Principal, RATIO Architects, Inc. May 18 2016 Guest 18 Thumbs Up

I called GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC)., and their advice was to contact the review team; however, we would be contacting the same review team that took the action to deny the credit.

Is there any way to get in touch with the entity that manages the review teams?

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Marcus Sheffer LEED Fellow, 7group May 18 2016 LEEDuser Expert 63079 Thumbs Up

The best way to contact them is to go online to the contact page on USGBC's web site and post your issue as a certification question.

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Micah Silvey USGBC/GBCI May 20 2016 Guest 24 Thumbs Up

Hello Bill, Marcus is correct that our policy is not to raise new issues during the final review. The reason for this is that it doesn’t allow a team to adequately respond and address the issues without an appeal. We typically handle these with an educational note for future projects. The exception is when new information submitted for the final review highlights an issue with the credit. In the case of your project, since the issue with IEQc7.2 was not raised in the preliminary review even though you described it clearly as a special circumstance, we’ve corrected our review and instead provided a note for future project. Thanks!

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Jason Moody Engineer RNM Engineers
Apr 29 2016
Guest
11 Thumbs Up

Timeline to File an Appeal

Project Location: United States

Our project was denied credit due to a failed pre-requisite during the final review. The client once us to file an appeal to address the pre-requisite. How long after the final review is submitted do you have to appeal and at what cost?

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Charles Nepps Charles Nepps Consulting Apr 30 2016 LEEDuser Member 1359 Thumbs Up

Normally you have 25 days to respond, but in my experience they are pretty flexible, so if you feel you need more time just contact them and let them know you're working on the appeal. The fee table shows appeals are $800 for complex credits, and $500 for all others...I would have to imagine a pre-requisite falls in the "all others" category.

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Marcus Sheffer LEED Fellow, 7group May 01 2016 LEEDuser Expert 63079 Thumbs Up

EAp2 and IEQp1 are the complex prerequisites.

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Jakub Netolicky Mr. PM Group CZ
Apr 14 2016
Guest
22 Thumbs Up

Precertification - Regional credits

Project Location: Czech Republic

Hello,
We are doing precertification but there is no place for Regional Priority, how should we achieve that credit then?
Thank you

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Todd Reed Daylight Designer, 7group Apr 14 2016 LEEDuser Expert 14138 Thumbs Up

They are automatically accounted for based on the projects location. If a base credit is considered regional priority and is earned you will see the points achieved.

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Susannah Goddard
Apr 12 2016
Guest
372 Thumbs Up

Mastersite scorecard Construction Review

Project Location: United Kingdom

My project is a Campus project. All of the credits sought on the Mastersite scorecard are "Awarded" after Final Design Review (and appeal in some cases). What do I do now? Do I still need to submit the Mastersite scorecard for Construction Review? If so, how do I do this as submitting for the Construction Preliminary Review is only possible if I tick one or more of the credits as "Ready for Review" (and I don't seem able to tick "Awarded" credits.

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Todd Reed Daylight Designer, 7group Apr 12 2016 LEEDuser Expert 14138 Thumbs Up

Credits awarded during the design review do not need to be resubmitted during the construction review unless something has changed.

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Kristina Bach Sustainability Specialist, HGA Architects and Engineers Apr 13 2016 LEEDuser Member 2169 Thumbs Up

Correct me if I'm wrong, but I think what you're saying is that you're working on a Campus project where all of the credits you are targeting/tracking in the Master Site were awarded in the Design Phase reviews. In which case, you have nothing new to submit for the Master Site for a Construction Phase reviews - all of the Construction-phase credits will be achieved at the individual level on your individual buildings.

I would recommend reaching out to GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC). regarding how they would like you to proceed. Since Master Sites are not actually awarded LEED certifications, I could see them potentially just letting you leave the Master Site as-is and just move forward with the individual buildings to finalize their certifications. On the other hand, I could also see the system not allowing you to move forward with the individual projects until the Master Site has completed its Construction Phase. So GBCI might need to help you work through that step (especially if you want to try to get the fee waived since you have nothing to review).

In the future, I would recommend utilizing the Standard (or "combined") Review type for Master Sites where all of the targeted credits are design-phase items. That way, the Master Site can be closed out after that single phase of reviews and you don't have this struggle of how to move forward with a phase where you have no credits to submit for approval. My understanding is that you can still pick either review type (Standard or Split) for the individual projects regardless of what you pick for the Master Site.

Hope that helps! (To contact your review team, select "certification question" and fill in as many details as possible here: http://www.usgbc.org/contact).

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ADRIENN GELESZ LEED AP, ABUD Engineering Ltd. Apr 13 2016 Guest 1869 Thumbs Up

I have a same situation as Kristina described. I would appreciate if you could send us the answer that you get from USGBC.
Thanks, Adrienn

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Susannah Goddard Apr 13 2016 Guest 372 Thumbs Up

Thanks all for your comments. I have received the following response to this query from the USGBC:

"to answer your question about awarded credits—they don’t need to be resubmitted unless something changes during design or construction that may affect achievement, like change orders or modified strategies, etc."

So it looks like the awarded mastersite credits are "drawn down" to the relevant daughter projects automatically. Does seem a bit odd that the Mastersite will never complete the entire LEED timeline (i.e. stop at Design Review) but USGBC seem happy with this.

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser BuildingGreen, Inc.
Apr 10 2016
LEEDuser Moderator

new LEED Online forum

Hi! We have a new, central forum for keeping track of LEED Online issues and discussing updates. Please use this LEED Online forum to post and discuss these issues. Members can also read our status report on LEED Online there, and digests of recent USGBC updates.

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Anaïs P
Apr 06 2016
Guest
24 Thumbs Up

Split review to Combined Design and Construction Review

Hello,

I already registered a project for split review but we haven't yet submitted the Preliminary Design Review. Meanwhile construction works keep going and the delivery date of the building is due the 31th October.
We are wondering if it would be better to apply for Combined Design and Construction Review.
Is it possible to change the type of review?
How can we change on LEEDOnline?
What are the consequences?
Will we have to pay more fees?

Thanks!

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Todd Reed Daylight Designer, 7group Apr 06 2016 LEEDuser Expert 14138 Thumbs Up

It would depend on how complete the design credits are. It is our experience that if you do not have the design submission done at least 4 months prior to to completion of the project, you might as well do combined. If you have all the design credits done, then I would submit now under a split review. If nothing is done, well I would need to know the project team their experience in the documentation process as to whether I would still try and submit.

You can change from a split to combined. You need to call customer service and have them change it. There are no consequences. I actually like them since you have the opportunity to ensure consistency between all credits before submission. Unlike in a split review, you may have an issue in construction which may change a value that would effect a design credit that has already been reviewed. Does not always happen, but there is that chance. You will pay a little more for split than combined.

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Glen Phillips Director of Sustainable Education, GreenCE, Inc. Apr 06 2016 LEEDuser Expert 1181 Thumbs Up

If I recall correctly (it has been a while since I was involved with a live submission), you may submit any or all design credits in the design review, with any that aren't ready (and all construction credits) during the construction review. Aside from a possibly (slightly) lower fee, there is no reason to wait to submit any completed credit forms during the design review so that these credits can be "locked in" before deciding what to submit during the construction review phases.

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Todd Reed Daylight Designer, 7group Apr 07 2016 LEEDuser Expert 14138 Thumbs Up

I stand corrected, you can go to the timeline tab within the credit on LEEDonline. There you can select either combined or split.

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Marcia Gibson Architect Chenevert Architects
Mar 21 2016
LEEDuser Member
1492 Thumbs Up

yellow bars on credit page?

im working in the relatively new leedonline for the first time in a while. on the credits 'tab' - some of the credits are shown with a yellow/cream colored highlight. I cant figure out the significance of the credits that are highlighted?

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Saud Abdul Rasheed Sustainability/Energy Engineer, CEM, PMP, LEED AP BD+C, LEED AP O+M, Estidama PQP Mar 22 2016 Guest 1069 Thumbs Up

These are those credits which you have attempted, submitted and received one round of comments from the reviewer. These credits need to be submitted again after responding to the comments.

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Michelle Reott LEED AP® BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC, a LEED® Proven Provider™ Mar 22 2016 LEEDuser Expert 11341 Thumbs Up

I just wanted to add to Saud's comments. Here is the response to an inquiry I made about this via the Feedback button in LEED Online: "Please be informed that when a review is returned by the GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC)., the credits which have been denied or pended, are highlighted in Orange on LEED Online. This is to make sure that you can easily track the points that were not awarded as per your expectation."

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Caroline Hedin Architect studio point253
Feb 01 2016
LEEDuser Member
1405 Thumbs Up

I Have Lost All Patience with LEEDOnline

It is absolutely insane the amount of time I (and I'm sure many others) waste working with LEEDOnline. The "quirks and bugs" are entirely too numerous to list. I've had to purchase a new computer because for some reason, when they last updated, my old computer that I had been using for the last two years to document, no longer works, even though everything shows up with a green check on the compatibility report. I want to break things every time I have to go in to the website. It has lead to me telling my clients that I will no longer be pursuing LEED certification. Period. It is an absolute waste of their money to pay me to try to figure out what the heck they have done THIS time. And having now certified five projects under v2009, I feel like I have run through five versions of LEED since each project, even though three of them have been basically identical, has grander and grander requirements from the reviewers. Rant over even though I really want to go on ranting.

Now, I need help with the website. Again. Can someone provide input if they've had this issue? Trying to find the answer on the web is impossible because they do not use the same language as shows up with the website (ie: "Credit status is currently "Attempted" and is locked unless you change it to "Open to Update" from the credits page." Searched for this in part and whole and could not find the solution).

We have accepted the final Design Review. I and my consultants are attempting to document the construction credits but I am receiving the above message with all of the credits. When I click on the drop down "Attempted" either nothing happens or it gives me the option to "Withdraw." Anyone have any clue as to how to I can change the credits to "Open to Update" so I can update them?

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Erika Duran Sustainability Consultant, Dagher Engineering Feb 02 2016 LEEDuser Member 1865 Thumbs Up

Caroline - I feel your pain, its not a speedy website or process unfortunately the best results I have received when I reach a point where I am so stuck that I want to throw things has been when I reach out to USGBC and talk to a representative - they can normally help 1-800-795-1747 mornings are less busy. Best of luck!

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Beth Violette Sustainable Design Consulting May 03 2016 LEEDuser Member 7 Thumbs Up

I received this message and it turned out to be that the final design review had not been accepted. The project could not be edited until the review was accepted (found under the "timeline" tab).

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Martha Norbeck President C-Wise Design and Consulting LLC
Jan 28 2016
LEEDuser Member
398 Thumbs Up

Process verses intent

Project Location: United States

The LEED reviewers, once again, have succeeded in exasperating me and my team. We submitted under alternative compliance making a case that our approach supports the intent of the credit and why. Review response - "credit requirements are..." Another, you submitted this at the wrong time, so rather than reviewing what you sent, we decided to just tell you about the process. Or the reviewer who apparently did not open all the uploads.

I know the process. There is no human to talk to. I send feedback and, more often than not, get a generic response that makes me question if they even read what I wrote.

The LEED WALL. Where I feel like I'm yelling at a concrete wall. I know I'm not alone. Some of my engineers don't care to do LEED projects anymore because they feel disrespected. I believe in the system, but I'm as exasperated as they are.

My question - how do we change this? How do we get back to LEED being about credit intent? How do we speak to humans?

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Megan Ritchie Saffitz Director of LEED Support, U.S. Green Building Council Jan 28 2016 Guest 915 Thumbs Up

Hi Martha - I'm sorry; your experience sounds really frustrating and not the type of customer experience we're trying to craft. I'll reach out to you offline to get your project details so we can put you in touch with your LEED Reviewer; in general this can be requested through our Contact page (http://www.gbci.org/contact), and we currently help about a half-dozen project teams connect with Reviewers each day. I'll also review your submitted feedback and how it was handled; feedback is important to us - we know its an opportunity to learn from you and improve our processes to better help implement LEED. I'm sorry if we fell short in making you or your feedback feel valued; we will continue to strive to do better. Yours sincerely, MRS

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Jan 28 2016 LEEDuser Expert 9481 Thumbs Up

Megan, Martha is the real deal, and no one documents credits better that her. Martha, I have used the conference call system, and it has worked well for me, but it does take some time to get set up. As for the engineers, I know you are right about some, and I am sorry about that. We are not a patient bunch usually.

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Todd Reed Daylight Designer, 7group Jan 28 2016 LEEDuser Expert 14138 Thumbs Up

Martha, we have seen over time based on review comments that the intent of the credit is becoming something of the past. It typically takes a response narrative citing the intent of the credit and making the argument that way. We have succeeded all but one time, and that one time, the response was requirements were not met.

On that note, i wonder why there is so much language in the v4 Reference Guide in, :Behind the Intent, when it seems the intent is not as relevant as it used to be. I also think it depends on the reviewer and whether they have actual experience in the industry and understands the numerous conditions and stipulations that may occur in the process.

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Martha Norbeck President, C-Wise Design and Consulting LLC Jan 30 2016 LEEDuser Member 398 Thumbs Up

Megan, I do hope you reach out. Maybe there is a dialog going that I don't know about, but in over 10 years of documenting LEED projects, I haven't heard of it. This morning I'm scratching my head over a review comment advising us to be certain we upload 20% of cutsheets for MRc4 with data issued from the manufacturer. Ummm. Huh? Did that, 31% in fact. Why do reviewers do this? Do they just paste the same thing into every review? It's crazy making - do I need to provide more? I will, don't want to lose the point. I worry about newcomers to this process. How confused they must be. I don't know what training reviewers get, but from where I sit, more/different training would be helpful.

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Todd Reed Daylight Designer, 7group Feb 01 2016 LEEDuser Expert 14138 Thumbs Up

Martha, we just send project team inquiries whenever we receive comments like this. Review comments are stock that should be edited by the reviewer to point out the specific issue. If they do not point out the specific issue, we send an inquiry. The response always points out the specific issue. If you try to respond to these general comments you can provide more then what is needed or not what the reviewer wanted. Then you end up with a denied credit that you then have to argue for with GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC).. So as you scratch your head, we do too wondering why this was not done the first time. More time and effort is wasted on both ends.

The issue that is causing the headaches is consistency. Consistent language, consistent issues identified, consistent requested documentation and corrections. With the struggle to become consistent you sometimes end up with comments like this. Its not that the reviewer does not know, its just the process they have been given to try and make things consistent. But it is hard to create a consistent set of comments that deals with every possible situation and project out there. It is ever the evolving process that is working on being better.

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser, BuildingGreen, Inc. Feb 01 2016 LEEDuser Moderator

How do you guys think GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC). is doing with providing consistent reviews with comments that are relevant to your documentation?

What average grade (A to F) do you give reviews from the last 6 months, and how does that compare to reviews from 2 years ago?

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Feb 01 2016 LEEDuser Expert 9481 Thumbs Up

Tristan, that is very hard, and I think Martha has tapped onto a major irritation of LEED Professionals (and Todd confirms) that their is no consistency. Most people documenting LEED credits are dedicated and quite competent, and as such, expect the review to be the same. The use of some sort of standard replay and then not editing it is a disservice to the process, and make us all question the veracity of review. If there is a checklist used, which is fine, maybe that should be shared with the user, then the submitter could point out something that might have been an honest oversight.

I know in my previous position, we made hundreds of submittals for the MEP related credits, and the variation in response was immense. Not that we were perfect, and there were some very good review comments that pointed out flaws that we needed to correct. Those we learned from, and for sure did not make that mistake again.

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Todd Reed Daylight Designer, 7group Feb 01 2016 LEEDuser Expert 14138 Thumbs Up

The past two years I would say at least a B+. Two years ago would be definitely in the A range.

As noted in the discussion, the intent of the credit seems to be less relevant over the years even with unique circumstances. Also, the stock comments without specifying the issue are appearing more than before.

Sometimes you wonder if reviews are like cars; was it done on a Monday or a Friday?

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David Eldridge Project Manager, Grumman/Butkus Associates Feb 27 2016 LEEDuser Member 834 Thumbs Up

Martha, to answer all three of your questions, Green Globes does offer an alternative for some projects where access to a person in the form of the assessor is provided and there is some flexibility in how you document your approach to the intent of an item.

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Ed Healy ESD Consultant, hurleypalmerflatt Mar 07 2016 LEEDuser Member 121 Thumbs Up

Martha, I feel your pain and tagging along here as we have had a serious case of inconsistencies that have costed us significant time and money. We are already in our 2nd appeal for the same credit (energy - the pre-requisite was awarded on the 1st appeal, but we need the points). We had documented at least 2 projects (in the previous years) following the same ACP we are proposing in this project and we are getting comments that make us think our reviewer does not understand how our system works in full, thus focusing on small items to amend that once amended, did not make much of a difference. The lack of prompt responses is tiring for everyone in the team, including the client. Good luck with everything!

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Deborah Ebersole Principal Studio D Consulting + Design
Jan 28 2016
Guest
76 Thumbs Up

Concessions Spaces

Project Location: United States

We are looking to certify nineteen concession spaces in an existing airport. The spaces all share one mechanical system and one water source and do not appear to be sub-metered. There will be three separate design teams doing the design and the project will be constructed in four phases under one general contractor. Our questions: Is it possible to certify each individual tenant spaceTenant space is the area within the LEED project boundary. For more information on what can and must be in the LEED project boundary see the Minimum Program Requirements (MPRs) and LEED 2009 MPR Supplemental Guidance. Note: tenant space is the same as project space. or will that require sub-metering each space? Is it possible to achieve cerification for all the spaces as one project if the documentation is tracked accordingly over the total project duration?

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Jan 28 2016 LEEDuser Expert 9481 Thumbs Up

Interesting question, and you probably need to get a conference call going on this one. I am assuming you are going for Retail CI? In my opinion, it would depend on ownership and leases. Is each of the 19 a different owner/tenant? Having sub-meters would seem to be important. I remember a food court that I designed many years ago, before LEED, and they had an issue that a gas service was brought in, and one tenant used it all, a Chinese vendor with a bunch of gas fired woks. So in that case, it would have been important to have a better idea how each vendor used their spaces in order to encourage efficiency. I'm just say'in...

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David Eldridge Project Manager, Grumman/Butkus Associates Feb 27 2016 LEEDuser Member 834 Thumbs Up

Let us know if these tenant spaces are targeted for v3 or v4, that might make some difference in approach. Also, if the operators of the spaces have any separate OPROwner's project requirements (OPR) is a written document that details the ideas, concepts, and criteria that are determined by the owner to be important to the success of the project. so that design and construction may not be consistent across the spaces it will make things difficult to submit as combined design review.

To muddy the water a little bit, you may need to evaluate MPRs - The LEED project should be defined by a clear boundary such that the LEED project is physically distinct from other interior spaces within the building.

If v3, then also the "submit energy data MPR" there is an exception reported on LEED User that CI spaces would be exempt unless meters for the LEED space are available. Since the HVAC system is common (and perhaps with other non-LEED spaces) it sounds like energy data should not be supplied. (But I still recommend at least having electrical sub-metering, as do others in the thread, for the owners own use.)

The other obstacles would relate to tracking of materials and construction waste by the GCA General Contractor (GC) manages, coordinates, and oversees building construction; may perform some construction tasks; and is responsible for hiring and managing subcontractors. -- are these able to be tracked together or for individual suites, or across multiple phases? The next obstacle if the spaces are lumped together will be multiple designers submitting multiple designs for credit forms that are built to accept single submissions...not insurmountable, but will probably cause some extra effort in documentation and review.

From a transaction point of view, the reviewer will be under water if they get one certification fee to perform what may be 19 separate design reviews. (i.e. each build-out having its own complete set of design documents, but items like construction waste and site considerations being "easily" combined.)

So...several arguments either way, but I think it should be possible to take either approach. The GC will have to be involved in the decision. Combine the spaces and it will be difficult during design, but easier during construction. The reverse is true if the spaces are separated, the designs will have distinct reviews but the GC will have a burden to separate construction credits that they may not normally plan to track separately.

Lastly make sure the MPR is satisfied, which might require an interpretation request in advance.

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Ali Scander ECC
Jan 12 2016
LEEDuser Member
85 Thumbs Up

Review

Hello everyone,

I just started working on a LEED 2009 project. I need some advice. The project has already had its design preliminary review and It is now in the design final application.

Our design preliminary review results are dated 05/27/2014–05/28/2014, do you think we will have issues submitting our clarifications this late after receiving the preliminary review results ? I know GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC). suggests to submit these clarifications within 25 business days after receiving the preliminary review results.

Your advice is appreciated LEEDuser's.

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Charles Nepps Charles Nepps Consulting Jan 12 2016 LEEDuser Member 1359 Thumbs Up

Shouldn't be a problem unless it's an O&M project. Given that it's been 20 months it would probably be a good idea to call or email the USGBC to let them know the project is still active.

Here a link to the USGBC page explaining the review deadline policy. It also shows the contact telephone number.

http://www.usgbc.org/help/our-deadline-respond-our-preliminary-comments-...

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Ali Scander ECC Jan 12 2016 LEEDuser Member 85 Thumbs Up

The project is LEED-NC v2009. Thanks Charles, I will e mail USGBC to let them know that the project is still active.

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Ali Scander ECC Jan 15 2016 LEEDuser Member 85 Thumbs Up

Hello,

I'm trying to get some more clarification on other aspects of the Design/Construction review process. Which credits are defined as design credits and which credits are defined as construction credits?

Thanks,

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Todd Reed Daylight Designer, 7group Jan 15 2016 LEEDuser Expert 14138 Thumbs Up

Ali,

There are a few place where the credits will be listed as either D or C. One is the LEED checklist that can be downloaded. Also, in LEED online, when you pan over the credit, a little window appears that says design or construction credit.

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Ali Scander ECC Jan 16 2016 LEEDuser Member 85 Thumbs Up

Thanks Todd!

I panned over the credits and managed to see the ''design'' or ''construction'' on LEED online. I couldn't download the LEED NC2009 checklist on LEEDuser, the link is not working.

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Bryan Finnegan
Dec 30 2015
Guest
63 Thumbs Up

Updating previously awarded credits to match new adjustments

Project Location: United States

We are currently adjusting a few credit submissions based on Prelim. Construction review feedback and one credit will change material costs from $35k to $100k. If this value was also included in another credit that has already been awarded does that credit also need to be modified and re-submitted?

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Todd Reed Daylight Designer, 7group Dec 30 2015 LEEDuser Expert 14138 Thumbs Up

You can look at this two ways. If the value does not change achievement or point total in the other credit, then you could just provide a narrative to the reviewer in regards to this. The reviewer will check whether you do anything or not.
The other way and what I consider to be the proper way is to make the necessary changes in all related credits. This is what you are supposed to do. It shows the reviewers that you are being professional and not trying to cover anything up.
Either way would work, but since you are in the prelim, its not that hard to just make the changes and resubmit. It does not cost anymore.

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Susannah Goddard
Dec 21 2015
Guest
372 Thumbs Up

LEED Online terminology

Project Location: United Kingdom

Possibly a bit of a rookie question but...

The scorecard page has a drop down which denotes the status of the credit. I am struggling to work out the terminology in some instances- for example what is the difference between a credit which has been marked as "Approved" to one that is "Anticipated"?

Thanks,

Susie

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Todd Reed Daylight Designer, 7group Dec 21 2015 LEEDuser Expert 14138 Thumbs Up

Approved means it was earned. Anticipated means it was reviewed and there are no issues, this is marked in the prelim. It will be noted as approved once the final review occurs.

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Susannah Goddard Dec 21 2015 Guest 372 Thumbs Up

Thank you Todd.

This project has been through 2 rounds of (Design) review though so isn't at a Prelim stage. Wonder if it has something to do with it being a Campus project?

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Todd Reed Daylight Designer, 7group Dec 21 2015 LEEDuser Expert 14138 Thumbs Up

Susannah,can you clarify some things. You said it has been through two rounds of design review? So was it submitted as combined D/C (Design/Construction) or did you do a split submission, that is you submitted the design credits first then construction? If its been through two reviews, the credits should be noted as either awarded or denied. What does the review report have the credits noted as?

A project gets a preliminary review and a final review. At the end of the final review the credit should be noted as either awarded or denied. You cannot have two design reviews, you can have a preliminary review of the design credits and then a final review of the design credits. Same with the construction credits, a preliminary and a final.

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Kristina Bach Sustainability Specialist, HGA Architects and Engineers Dec 21 2015 LEEDuser Member 2169 Thumbs Up

I believe it's also a distinction they use for projects which undergo a split review. During the Design Phase, everything is marked as "Anticipated" rather than "Approved". This is because something could potentially change during construction which would impact previously "anticipated" credits and you'd have to provide more clarifications. During the Construction Phase, items are then marked as "Approved."

An example of why this is: Your parking lot design might change during construction and you might add 50 more spaces. In that case, the parking-, hardscapeHardscape consists of the inanimate elements of the building landscaping. Examples include pavement, roadways, stone walls, concrete paths and sidewalks, and concrete, brick, and tile patios.-, and landscape-related credits might all need new clarifications to confirm you still continue to meet the credit requirements with the new design.

My understanding is that everything that is "Anticipated" from the Design Phase gets updated to officially "Approved" once the Construction Phase is complete. Unless you have a design change which would impact the status of a previously-anticipated credit, the distinction between "Anticipated" and "Approved" really isn't anything to worry about.

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Susannah Goddard Dec 21 2015 Guest 372 Thumbs Up

Hi Todd and Kristina. Thanks for your comments.

The project was submitted as a split review. It has been through the Prelim and Final design review and we are currently working to appeal one of the design stage credits before moving on to the Construction review.

Looking again at the scorecard, the only credits marked as "Approved" are actually the PI forms, the rest are all "Anticipated". So I guess in line with Kristina's comments this is because of the split review and that they are will not be "Approved" until the Construction review (but are essentially OK).

Thanks again for your help both.

Susie

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Saud Abdul Rasheed Sustainability/Energy Engineer, CEM, PMP, LEED AP BD+C, LEED AP O+M, Estidama PQP Dec 21 2015 Guest 1069 Thumbs Up

Sussanah, I add to the discussion that once you are done with the Design Appeal all your attempted credits which have received two rounds of review will be marked as either approved or denied.

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Omar ElRawy Building Engineer, LEED AP BD+C, EA Building Consultants Dec 22 2015 Guest 1167 Thumbs Up

Sussanah, After your two review rounds, and accepting the design appeal stage you will find "Approved" is as it is, only for PI forms as said.

Your credits will get either "Awarded" or "Attempted".

even the credits that were denied, and you did accept them in the appeal stage will be shown as "Attempted", unless you change it.

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T J
Dec 09 2015
Guest
45 Thumbs Up

Detailed LEED certification process

Hi All,
For people, who have had no experience working on an actual Leed project from start to finish, is there a detailed flow chart,tutorial, a presentation perhaps that lists detailed instructions with all the documentation requirements. I guess what I’m asking for is a walk through of the entire process or a ‘Leed certification process for Dummies’,if you will :) How does one get project details uploaded on LEED Online? Passing the exam is one thing but experience on an actual project is what employers mostly require. This would be immensely helpful. Many Thanks.

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Todd Reed Daylight Designer, 7group Dec 09 2015 LEEDuser Expert 14138 Thumbs Up

Many people who are attempting a LEED project for the first time hire consultants to help them with all the different aspects of the LEED documentation and certification process.

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T J Dec 13 2015 Guest 45 Thumbs Up

Thanks Todd. I already have the LEED AP Accreditation but my question is can one do the LEED documentation and certification of a project ,all by themselves without any hands on LEED project experience? OR does one have to work their way up by working on a team and gaining experience?Is there a presentation,video or detailed instruction perhaps for the entire certification and documentation process. A consultancy I work for keeps asking me to take on LEED projects as I have the certification but I do not have the experience.This would help immensely as all the material out there seems to be geared towards passing the exam.

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Charles Nepps Charles Nepps Consulting Dec 14 2015 LEEDuser Member 1359 Thumbs Up

TJ, obviously actual project experience would be ideal, but I as long as you are working with good consultants with LEED project experience: i.e. architect, MEP consutant, energy modeler, etc, you should be able to navigate and orchestrate the paperwork/forms for submitting a project for LEED review. Joining LEEDUser or similar forums is a good place to get basic knowledge, and the GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC). is very good about answering more detailed questions via the "Feedback" option on the LEED Online platform. At some point we all had to start with our first project, so dive in and enjoy!

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Emmanuel Pauwels Owner, Green Living Projects s.l. Dec 14 2015 LEEDuser Member 3923 Thumbs Up

TJ, I think I can help you. Send me a private message and we can discuss.

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Michelle Reott LEED AP® BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC, a LEED® Proven Provider™ Dec 14 2015 LEEDuser Expert 11341 Thumbs Up

TJ - While this document is based on LEED-NC v2.2, it might give you some of the how-to guidance you seek (How-To Guide to LEED Certification for New Mexico Buildings) - http://www.emnrd.state.nm.us/ecmd/documents/LEEDGuidebook.pdf.

Past resources: USGBC used to teach course to help folks think like a reviewer but I don't see it online anymore. Everblue used to teach a course to help you gain project experience but it's still based on LOv3. USGBC offered a workshop at Greenbuild called LEED Project Management - http://greenbuildexpo.com/Attendee/Schedule/SessionDetails/35114.

As Charles wisely notes, we all had our first project and you have to start somewhere. Good luck!

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Omar ElRawy Building Engineer, LEED AP BD+C EA Building Consultants
Nov 02 2015
Guest
1167 Thumbs Up

Changes during construction

Dear all,
I have a project which is in construction preliminary submittal phase now. some changes are suggested during construction which will affect credits that have been already approved and awarded, but will not affect the points within these credits.

For example decreasing roof vegetation area will change the roof layout drawing, but will keep the awarded point as we will be still within the compliant area threshold.

My question is that; will this change force us to make an appeal during "construction appeal phase", or not?

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Marcus Sheffer LEED Fellow, 7group Nov 02 2015 LEEDuser Expert 63079 Thumbs Up

You are required to update your documentation of the design credits if anything changed that would affect them during construction. You should do this as part of your construction preliminary submission. You do not need to appeal anything and these credits will get a third review for no additional charge. It is not up to you to determine credit compliance, only the reviewer can do so.

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Omar ElRawy Building Engineer, LEED AP BD+C, EA Building Consultants Nov 03 2015 Guest 1167 Thumbs Up

Thanks Marcus,
You mean by "update your documentation of the design credits" that I can update the uploads (documents), and the values on the credit form as well?

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Saud Abdul Rasheed Sustainability/Energy Engineer, CEM, PMP, LEED AP BD+C, LEED AP O+M, Estidama PQP Nov 03 2015 Guest 1069 Thumbs Up

Yes Marcus' reply is telling you that you can update the documentation and the form.

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Marcus Sheffer LEED Fellow, 7group Nov 03 2015 LEEDuser Expert 63079 Thumbs Up

Yep as Saud said.

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Omar ElRawy Building Engineer, LEED AP BD+C, EA Building Consultants Nov 05 2015 Guest 1167 Thumbs Up

Thanks a lot.

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Omar ElRawy Building Engineer, LEED AP BD+C EA Building Consultants
Oct 27 2015
Guest
1167 Thumbs Up

Design Appeal Stage

Dear all,
I'am in the "design appeal" stage now, I'am willing to accept the final design review, but I have two questions:

1. I have denied credits that have been reviewed only once (IEQp2 was reviewed during preliminary review and I didn't change its status since then, and IEQc7.2 that was reviewed during final design). Now I can't mark any of these two credits as "open for update", I need to know if I will be able to mark them as "open for update" after clicking "Accept" or not?

2. I have IEQc2 denied for the second time, the reviewer states that I can re-submit TAB results during appeal, my question is, if I click "Accept" now, will I be able to appeal this credit only during the construction appeal stage or not?

Thanks

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Saud Abdul Rasheed Sustainability/Energy Engineer, CEM, PMP, LEED AP BD+C, LEED AP O+M, Estidama PQP Oct 27 2015 Guest 1069 Thumbs Up

1) You will be able to "open for update" after accepting the review. The thing is that you get two reviews for each pre-requisite/credit. After that you will have to appeal if you want a third review. For your credit IEQc7.2 if you had submitted it for review first time during final design review you will get another round of review with construction review.
2) Yes you will be able to appeal any credit during the construction appeal stage after paying the appeal fee for the credit.

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Zane Lichtneger Sustainability Analyst SAS Institute Inc.
Sep 21 2015
LEEDuser Member
96 Thumbs Up

Appeal for additional credits after final review.

Project Location: United States

The Standard Preliminary Review is complete and the building has received 57 points. My question is- Can we submit for additional points not included in the initial submission? We feel that there are some points that are achievable that could get the project to Gold. And if we can submit/appeal for additional credits, what is the timeline?

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Marcus Sheffer LEED Fellow, 7group Sep 21 2015 LEEDuser Expert 63079 Thumbs Up

Yes you can. No real timeline.

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Michelle Reott LEED AP® BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC, a LEED® Proven Provider™ Sep 21 2015 LEEDuser Expert 11341 Thumbs Up

But you will only get 1 free review of those new credits in the upcoming final review so make sure your documentation is complete. If you don't earn them in the final review, then you will have to appeal.

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Zane Lichtneger Sustainability Analyst, SAS Institute Inc. Sep 21 2015 LEEDuser Member 96 Thumbs Up

Thank you Marcus and Michelle. I actually misstated the question and this was our final review. So, the same question, only this time in terms of final review.Can we submit for additional points not included in the initial submission? We feel that there are some points that are achievable that could get the project to Gold. And if we can submit/appeal for additional credits, what is the timeline?

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Marcus Sheffer LEED Fellow, 7group Sep 21 2015 LEEDuser Expert 63079 Thumbs Up

If your final review is complete then you will need to appeal credits in order to add them or add to them.

So yes you can appeal additional credits (for an additional fee per credit). With an appeal you also only get one review phase so make sure you get it right the first time.

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Zane Lichtneger Sustainability Analyst, SAS Institute Inc. Sep 22 2015 LEEDuser Member 96 Thumbs Up

Thanks Marcus. Is there a deadline to appeal after final review?

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Marcus Sheffer LEED Fellow, 7group Sep 22 2015 LEEDuser Expert 63079 Thumbs Up

I am not aware of a specific deadline.

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Michelle Reott LEED AP® BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC, a LEED® Proven Provider™ Sep 22 2015 LEEDuser Expert 11341 Thumbs Up

Zane - The LEED Certification Policy Manual (http://www.usgbc.org/resources/leed-certification-policy-manual) states on page 20: "The opportunity to appeal the results of a final review, or the results of a previous appeal, is only available for twenty-five (25) business days after the results of the final review or appeal are published." Check out 14.2.1 for information on submission of new credits via First Level Appeal. There's also a fees chart there.

I am not sure how this document is being used in relation to the new Guide to Certification - http://www.usgbc.org/cert-guide/commercial.

I'd be sure to understand appeals in both documents before moving forward.

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Marcus Sheffer LEED Fellow, 7group Sep 22 2015 LEEDuser Expert 63079 Thumbs Up

The same 25 day limit is the policy between review phases but it is not enforced. It is a good idea to let them know you intend to appeal and just ask for an extension if you need more than the 25 days.

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Deborah Locklair
Sep 11 2015
Guest
67 Thumbs Up

Construction credit review v2009

Project Location: United States

I just inherited a project after the initial design (already approved) and initial construction credits were submitted. The construction submittals included more product data than required for MRc4 (98%) and MRc5 (54%). In the construction review, all of the product data provided was carefully reviewed and some of the product generated requests for clarification. These were all valid concerns and I agree with all the comments generated. At this point, can I delete the suspect data if I can not get the required information from our subs or manufacturer...and just re-submit using only 20% of the supporting data as required?

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Renee Shirey Sep 11 2015 LEEDuser Member 3833 Thumbs Up

Once a reviewer comments on something, you have to respond in some manner. In this case, for each product submittal that is questioned you can either: revise the information and submit for re-review, or you can withdrawal the information and accept a 0% for the items that were questioned, since you couldn't provide the required info. Depending on what your overall goals for the these credits were (20%, 30% for recycle/regional/etc.) may help you decide what is worth fighting for and what is worth letting go.

This is a perfect example of why you shouldn't give more information than is required. Unfortunately you didn't set up the scenario, but you are stuck dealing with it. If you have any follow up questions, let us know! I hope this helped.

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Deborah Locklair Sep 14 2015 Guest 67 Thumbs Up

Thanks Renee, that did help. It will probably help someone else as well.

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Stephanie Santiago City of El Paso
Aug 21 2015
Guest
84 Thumbs Up

Construction Application Phase

Project Location: United States

Good afternoon,

I have a question regarding submitting documents for the Construction Application phase. This is the first project I have done and I am lost on where to start. The architect who is in charge of the project is the one who will be submitting to the USGBC for review along with his design build credits. I have all of my information but how do I submit to the architect? I have been using the forms on LEEDUser along with backup information... is this the best practice to use?

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Marcus Sheffer LEED Fellow, 7group Aug 25 2015 LEEDuser Expert 63079 Thumbs Up

Typically you would complete the forms and upload any documents within LEED Online. You then tell the architect that your documentation is complete. If they are doing a proper job of due diligence they would review the documentation you submitted and provide you with comments. If not you would be left on your own.

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Omar ElRawy Building Engineer, LEED AP BD+C EA Building Consultants
Aug 19 2015
Guest
1167 Thumbs Up

Edit PIf4

Dear all,
I had my preliminary design review, where I got notes on EAp2, and IEQp1. to fix the notes we did change fresh air values and pump powers on one mechanical schedule.

Now I'am preparing my reply, where I did re-upload the new mechanical schedule to both prerequisites, and mentioned that it is an updated version.

My question is: should I re-upload the schedule to PIf4 as well, knowing that I have related "anticipated" credits, and knowing that this schedule is inside a *.zip file?

Thanks

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Michael Smithing Director - Green Building Advisory, Colliers International Aug 19 2015 LEEDuser Member 3962 Thumbs Up

If PIf4 has been approved then I would not reopen it. This would create extra work for the review team as they have to check any documentation which you upload.

In my experience it is sufficient to address review comments in the associated credit during the review phase.

If you have comments on PIf4 then I would upload the documents here as well, although I would note in the SC box/review response that the documents have also been provided in EAp2/IEQp1.

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Omar ElRawy Building Engineer, LEED AP BD+C, EA Building Consultants Aug 20 2015 Guest 1167 Thumbs Up

Thanks Michael

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Bernard Sagaiyaraj Director Blue Snow Consulting and Engineering Sdn. Bhd.
Aug 12 2015
Guest
208 Thumbs Up

Accidentally Opened Awarded Credit during Appeal Stage

Project Location: Malaysia

My team member accidentally opened 2 awarded credits during the Appeal Stage for some other non-compliance credits. No changes were made to the form. Can we appeal to GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC). to no not penalize us for these 2 credits (that would result in an credit appeal fee of "$500 x2"? It was an honest mistake. How do I also go about this to appeal to the review team?

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Marcus Sheffer LEED Fellow, 7group Aug 25 2015 LEEDuser Expert 63079 Thumbs Up

Have you been charged for an appeal? If you have been contact GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC). and tell them it was a mistake.

Basically you should not accept the final review and file the appeal within LEED Online.

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Garrett Ferguson ARCH I, LEED AP BD+C Perkins+Will
Jul 22 2015
LEEDuser Member
117 Thumbs Up

Appeal Design Credits After Construction Review has begun?

I have a CS 2009 project where 2 credits were denied in the Design Final Review. We are sitting at 42 points if all goes as planned. While I can appeal one of the credits and pursue it through Option 2 instead of Option 1, I need to understand if it's necessary. If we achieve all the credits as planned, we should be fine. If we lose 3 other points during the construction review, we will only be at 39 points. Can I appeal a credit that was Denied during the Design Final Review during the Construction Review?
I'm afraid that accepting the Design Final Review and skipping the Appeal will ruin my chance of appealing later. Will it, or will I be able to appeal the denied credit later if necessary?

Thanks,
Garrett

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Kristina Bach Sustainability Specialist, HGA Architects and Engineers Jul 22 2015 LEEDuser Member 2169 Thumbs Up

Yes - you can wait and appeal it in the Construction Appeal phase if necessary. During the Construction Appeal Phase, you can appeal any denied credits (regardless of whether they were denied during the Design or Construction Review Phases). That is always the strategy I personally recommend to clients so that they are only paying for appeals that they deem absolutely necessary to the project meeting its larger certification goals.

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Garrett Ferguson ARCH I, LEED AP BD+C, Perkins+Will Jul 22 2015 LEEDuser Member 117 Thumbs Up

Thank you, Kristina! That is exactly the reason I was hoping to go this route. My client wouldn't be happy to hear that he spent a bunch of money getting from 42 credits to 43. It wouldn't make a difference to him.

Thanks!

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COWI AS
Jun 28 2015
LEEDuser Member
1122 Thumbs Up

Submission of Design Cr. during Constr. Final Rev. f. 2nd round

Hi!
Split-Review project: We submitted a Design credit for Design Prelim Review and for the Final Design Review, I would like to put this credit on hold and first submit for a second round of review during Final Construction Review.
I understand from the comments, that i have to put the credit on "not attempted" (on LEEDonline) during Final Design Review to avoid a second review at this time. During Final Construction Review I would then mark the credit for "attempt" and get the second review there without having to appeal. Is that correctly understood? Thanks!!

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Rachel Manoguerra Green Associate 3QC, Inc.
Jun 17 2015
LEEDuser Member
116 Thumbs Up

Want to Appeal Denied SSc4.3

Project Location: United States

We have submitted our design review and we got the report back. We want to appeal the about mentioned credit.
In making our changes, the number of parking spaces has decreased by 6. This form/number of spaces is linked to other forms, thus will this effect other credits that have already been accepted? Do we need go back and change the numbers in the other credits as well. (Ex: Alternative Transportation)

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Marcus Sheffer LEED Fellow, 7group Jun 17 2015 LEEDuser Expert 63079 Thumbs Up

For your appeal you should make note of the impact the change has on other credits. I don't think you will be able to change the other credits as you will only be given access to the appealed credit in LEED Online, I think. Even if a credit has been awarded it can be denied if you present new information.

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Rachel Manoguerra Green Associate, 3QC, Inc. Jun 17 2015 LEEDuser Member 116 Thumbs Up

Thank you Marcus! However, let me make a clarification encase this matters for your response. We are only in the design review stage, so the other credits really are not "accepted," however, they're "anticipated" for this stage of the process. So we can go back and make updates it appears. Should we go and update all forms related to parking spaces?

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Marcus Sheffer LEED Fellow, 7group Jun 17 2015 LEEDuser Expert 63079 Thumbs Up

OK. The word "appeal" confused me.

For the design final just make all of the necessary changes to all of the credits this change would affect.

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Rachel Manoguerra Green Associate, 3QC, Inc. Jun 17 2015 LEEDuser Member 116 Thumbs Up

Ok understood. Thanks Marcus!

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Joseph Chang
Jun 03 2015
Guest
81 Thumbs Up

PIf4: Schedule and Overview "Not approved"

Project Location: United States

I just completed the Design Final Review and PIf4 is not approved. LEED is requesting additional information. I am moving into Construction review phase next. Can I continue to address this PI (since this is not a credit) in the 'C' phase or do I have to go though the Design Appeal process? Thanks.

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Marcus Sheffer LEED Fellow, 7group Jun 04 2015 LEEDuser Expert 63079 Thumbs Up

No appeal required. Just fix it in the C Prelim.

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Joseph Chang Jun 04 2015 Guest 81 Thumbs Up

Thank you Marcus.

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Matt Dem
May 22 2015
Guest
445 Thumbs Up

Can I lock the credits not to be touched by other team members ?

Project Location: United States

Is there any feature in LEED online to lock the credits not to be changed by other team members ? I was about to submit for design final submission but then the owner postponed it for one attachment. Everything is ready to go and I have already gone through the checklist. Now, I do want to keep all the related credits in locked position until I submit it because I do not want go through and check every single attachment and form again

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Michelle Reott LEED AP® BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC, a LEED® Proven Provider™ May 24 2015 LEEDuser Expert 11341 Thumbs Up

Matt - Unfortunately the new LEED Online feature of marking credits "Ready for Review" does not lock them like LOv3's feature of marking them "Complete" did. Use the Activity Log feature (I see that you now customize the one for all your projects on the main LO landing page) to see what (if any) activity has occurred in a credit since you marked it Ready for Review. You can access a project-wide Activity Log (the road icon on the Details page) or you can do access the Activity Log credit-by-credit on the Credits page (it's the road icon next to each expanded credit.) Good luck on your submittal.

P.S. In regards to locking folks out: Something I haven't explored but wondered about is using Exclusive Access feature to lock folks out. With Exclusive Access on, could you remove all team members from the credits prior to submittal and lock everyone out? It is an extreme solution but if it worked, it would avoid any inadvertent changes.

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Charles Nepps Charles Nepps Consulting May 24 2015 LEEDuser Member 1359 Thumbs Up

Short of changing all Team members projects permission status, the best solution is to email all Team members asking them not to modify anything. Short of that, monitor the activity log, as Michelle suggested, for any possible changes.

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Matt Dem
May 22 2015
Guest
445 Thumbs Up

Filed (2)exemp. performance credit under (1) ID in case one fail

Project Location: United States

Hi,
I filed two exemplary performanceIn LEED, certain credits have established thresholds beyond basic credit achievement. Meeting these thresholds can earn additional points through Innovation in Design (ID) or Innovation in Operations (IO) points. As a general rule of thumb, ID credits for exemplary performance are awarded for doubling the credit requirements and/or achieving the next incremental percentage threshold. However, this rule varies on a case by case basis, so check the credit requirements. credit under the same Innovation in design in case one fails. Would it be acceptable ?

ID credit form shows the first exemplary credit but I attached the response report for the credit review comments and this report has two exemplary points shown under one ID credit, one exemplary point that is already in the form and one as a back up. They both technically eligible but first one was previously commented. We believe that we addressed their comments.

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Todd Reed Daylight Designer, 7group May 22 2015 LEEDuser Expert 14138 Thumbs Up

You have to separate them. The reviewer will only review one attempted ID strategy at a time. You will more than likely get a educational note explaining this. So if the originally submitted one is denied in the design final, then submit the new one in the construction prelim.

The requirements to earn exemplary performanceIn LEED, certain credits have established thresholds beyond basic credit achievement. Meeting these thresholds can earn additional points through Innovation in Design (ID) or Innovation in Operations (IO) points. As a general rule of thumb, ID credits for exemplary performance are awarded for doubling the credit requirements and/or achieving the next incremental percentage threshold. However, this rule varies on a case by case basis, so check the credit requirements. is to have an ID credit assigned for exemplary performance of that credit. An ID credit can only be use for one exemplary performance, other credit from other versions of LEED, or an actual innovation strategy. You cannot throw a multitude of options at the reviewer hoping for the best.

Make sure your documentation is correct and there should be no reason to try and do what you are saying.

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Matt Dem May 22 2015 Guest 445 Thumbs Up

Todd, thank you again

We have filed (3) exemplary points under (3) ID credits as listed below.
1. IDc1.3 - Exemplary point for SSc5.2. Awarded
2. IDc1.4 - Exemplary point for WEc2. Pending (WEc2 has been denied pending clarifications. Technical advice: resubmit WEc2 )
3.IDc1.5 - Exemplary point for WEc3. Pending ( WEc3 has been denied pending clarifications. Technical advice: resubmit WEc3

WEc2 and WEc3 has been denied because of WEp1 is pending for clarifications.

We addressed the comments and resubmitting WEp1, WEc2 and WEc3 and believe that it will clarify the exemplary points too.

We will go for WEc2 and WEc3's exemplary points for IDc1.4 and IDc1.5. I just wanted to add EAc2 as an alternate to IDc1.4 and SSc7.1 as an alternate to IDc1.5 as a back up in case WEc2 or WEc3 fails but you mentioned that I can file only (1) credit for each ID credit

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Matt Dem
May 22 2015
Guest
445 Thumbs Up

Where do I upload the response report for Design Final Package ?

Project Location: United States

We, as a team are getting ready to submit our design final submission and prepared a report to respond to each individual comments made by GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC).. It is a compiled report (one file) that has break down of the responses to each credit comment. My question is where I am going to upload this compiled file and how I am going to aware the reviewer(s) that responses are in this file. Can I upload the compiled file to each credit form that has a comment ?

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Todd Reed Daylight Designer, 7group May 22 2015 LEEDuser Expert 14138 Thumbs Up

It might not be the best method by compiling all the comments for all the credits in one file. It's easy for you, but the reviewer, and sometimes there might be more than one reviewer working on your review, might consider this a nuisance.

You can do this two ways. Upload it in PIF 4 and in each credit in the narrative box indicate that the response is uploaded in PIF4 named whatever. Or just upload it in each credit.

We prefer to submit a separated file for each credit.

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Matt Dem May 22 2015 Guest 445 Thumbs Up

Todd,

Thank you.

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Matt Dem
May 22 2015
Guest
445 Thumbs Up

Can I defer any ID credit to submit it w/ construction package ?

Project Location: United States

Hi,

I previously filed an innovation credit with my design preliminary submission and received an comment from GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC). therefore it is pending. I am getting ready to submit my design final package but want to apply for a different innovation credit and defer it to the construction package. Would it be done ? If so, do I need to mention in my response that I am changing the credit and deferring it to the construction package ?

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Todd Reed Daylight Designer, 7group May 22 2015 LEEDuser Expert 14138 Thumbs Up

You can wait to submit a new ID credit in the construction phase. It's best to put a response notifying the review team that this is what you are doing yet is not required.

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Matt Dem May 22 2015 Guest 445 Thumbs Up

Todd,

Thank you very much.

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Johnathan Woodside Mechanical Engineer Gresham Smith & Partners
May 04 2015
LEEDuser Member
286 Thumbs Up

Appeal after second review

Project Location: United States

I guess my question is; does the second review include review of changes made as a result of comments made during the second review? In other words; Design prelim; Comments made by reviewer; Changes made/comment responses; submitted. Construction prelim; Comments made by reviewer; Changes made/comment responses; submitted- is this last set of information reviewed as a function of the second review, or does that require an appeal to review the corrections made from the third review?

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Charles Nepps Charles Nepps Consulting May 04 2015 LEEDuser Member 1359 Thumbs Up

So your question is do you get a chance to respond to the comments made in the Final (what you're calling "second") review, without using the Appeal process. No. You only get 2 chances to get it right: when you submit for the Prelim and then when you resubmit for the Final. Comments from the Final review are to give you guidance for your Appeal.

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Johnathan Woodside Mechanical Engineer Gresham Smith & Partners
May 04 2015
LEEDuser Member
286 Thumbs Up

Appeal for denied credit

Project Location: United States

If a project has been submitted for review (Design prelim and Construction prelim) comments are received for each review. Upon returning comments from the second review, will the corrections made to a credit in response to comments from the Construction prelim review (EAp2) not be reviewed unless an appeal is made?

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Marcus Sheffer LEED Fellow, 7group May 04 2015 LEEDuser Expert 63079 Thumbs Up

Each credit gets two reviews. A third typically requires an appeal.

A third review is possible if something changes in construction that affects a credit. However, you cannot use this third review to fix previously identified issues resulting from a final review. To fix those issues an appeal is required.

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Johnathan Woodside Mechanical Engineer, Gresham Smith & Partners May 04 2015 LEEDuser Member 286 Thumbs Up

I guess my question is; does the second review include review of changes made as a result of comments made during the second review? In other words; Design prelim; Comments made by reviewer; Changes made/comment responses; submitted. Construction prelim; Comments made by reviewer; Changes made/comment responses; submitted- is this last set of information reviewed as a function of the second review, or does that require an appeal to review the corrections made from the third review?

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Renee Shirey May 04 2015 LEEDuser Member 3833 Thumbs Up

I am little confused by the wording of the question, but I am taking a clue from the title of your original comment, and am going to take a stab at what I think you are asking.

If, after the Design Prelim review and the Design Final review is complete and a credit is Denied, how can it get re-reviewed if changes have been made?

1. If there has been a change in STRATEGY or DESIGN approach in reference to this credit, those changes can be submitted and reviewed with the Construction Prelim Review, as if it was a new credit. It will then get two rounds of review - Construction Prelim and Construction Final review, like all the other credits submitted in this phase.
2. If the changes are just CLARIFICATIONS or providing information that was missing from in the Design phase of reviews, then this would require an Appeal, since the strategy in achieveing the credit has NOT changed, you just want to add more information for the reviewers to consider.
3. I don't know if, during a Prelim review (Desigg or Construction) a credit can be outright Denied, honestly. If it is, you should still have the ability to make a response during the Construction Final Review. If it is Denied after that, then an Appeal is your only option.

It may be helpful if we knew which credit you are having issues with, it may help us answer your question because we may have had similar issues with a particular credit.
Hopefully this is what you were looking for.

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Marcus Sheffer LEED Fellow, 7group May 04 2015 LEEDuser Expert 63079 Thumbs Up

The second or final review of a prerequisite/credit is made in response by the reviewer to the project team's response to the reviewer's preliminary review comments. So the short answer I think is yes. In almost all cases a third review requires an appeal. If you submit one for a third review you should receive a review comment indicating that it has already received two reviews.

Here is how it works. Design prelim, comments, response, design final. At this point prerequisites/credits are anticipated or denied. Then Construction prelim, comments, response, construction final. At this juncture all prerequisites are either earned or denied. Any denied credit require an appeal. You can appeal after the design final for the design credits that were denied.

Under very limited circumstance you can get a third or another round of review for a credit but that is very rare.

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Kumar Biplab May 26 2015 Guest 27 Thumbs Up

We have a project for which we received Constrcution Prelim comments. Can we withdraw some of these credits for the Contruction Final submission and submit them later during Constrcution Appeal Stage? Would we have to pay appeal fees for the credits that we withdraw?

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Marcus Sheffer LEED Fellow, 7group May 28 2015 LEEDuser Expert 63079 Thumbs Up

There is no construction appeal stage without having to pay extra for an appeal. If you withdraw these credits they will be denied in the construction final. You would then be required to appeal them.

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Saud Abdul Rasheed Sustainability/Energy Engineer, CEM, PMP, LEED AP BD+C, LEED AP O+M, Estidama PQP Oct 26 2015 Guest 1069 Thumbs Up

Hi Marcus,
Hope you are well. What about if we submit a new credit during Design Appeal stage? We received the final design review and got two credits denied. We are going to appeal for them after making corrections. Along with these two credits we are thinking to submit a new credit. Will this credit get a review or not? Are we required to pay appeal fees for it also as we will surely pay appeal fees for the other two credits?

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Marcus Sheffer LEED Fellow, 7group Oct 26 2015 LEEDuser Expert 63079 Thumbs Up

You should wait and submit the new credit along with the construction preliminary submission. Appeal the two design credits now.

The reason you should wait is because if you submitted the new credit as an appeal it only gets one review. If you don't get it 100% right you may have to pay for a second appeal to get a second review. If you wait it will automatically get two reviews and you don't have to pay extra for an appeal.

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Saud Abdul Rasheed Sustainability/Energy Engineer, CEM, PMP, LEED AP BD+C, LEED AP O+M, Estidama PQP Oct 26 2015 Guest 1069 Thumbs Up

Dear Marcus,
Thanks for your reply. You're always a great help. I have another question. While updating the documentation for the credit to be appealed I deleted some files and uploaded the revised files. Then I realized these files are linked to PIf4 and now they have been updated. All PI forms are approved and many credits related to them are anticipated also. So my question is would what I did affect the anticipated credits or not? Please note that there is not really a great difference in the drawings I uploaded. I uploaded site plan and I just revised low emitting & fuel efficient vehicles parking spaces and provided door mats on other plans.

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Marcus Sheffer LEED Fellow, 7group Oct 26 2015 LEEDuser Expert 63079 Thumbs Up

It should not affect the other credits. In your appeal narratives for the credits you are appealing you should make sure the reviewer knows where to look for the updated files if they are not uploaded within that particular credit.

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Saud Abdul Rasheed Sustainability/Energy Engineer, CEM, PMP, LEED AP BD+C, LEED AP O+M, Estidama PQP Oct 26 2015 Guest 1069 Thumbs Up

Thank you again Marcus. I have mentioned in the narrative that we revised the drawings and uploaded them. I think the reviewer will check them anyway.

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Susannah Goddard
Apr 28 2015
Guest
372 Thumbs Up

(mis)Understanding the LEED Review (and appeal) process

Project Location: United Kingdom

We have recently undergone the Final Design Stage Review and have some credits 'denied'. I was of the understanding that we could submit additional documentation to denied design stage credits and submit for review at Construction Stage Review. Afterall, the LEED manual states that the Design Stage Review is an optional stage to allow design teams to guage whether they are on track to achieve credits, NOT to actually award credits... (this is all done at Construction Stage). Is my understanding correct? Can I add additional documentation to design stage credits (denied) and resubmit at Construction Stage?

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Marcus Sheffer LEED Fellow, 7group Apr 28 2015 LEEDuser Expert 63079 Thumbs Up

Your understanding is not correct.

Once a credit gets two reviews and is denied you have two choices. If you think that the reviewer is in error make the case and send it to GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC).. If you think that the reviewer is correct then you must appeal the credits.

Credits/prerequisites will not receive a third review in the construction phase. The only time that happens is if a change happened during construction that you account for in a previously approved credit/prerequisite.

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Susannah Goddard Apr 28 2015 Guest 372 Thumbs Up

OK thank you Marcus.

So my next question is... Appeal fees.

- What constitutes a "Complex" credit? (assume there is a list somewhere but I can't locate it).

- $500 per credit appeal? That's a hell of a lot of money isn't it?!

- For linked credits (e.g. WEc3 is not awarded because WEp1 is denied), are we required to pay the appeal fee for each of these credits?

- Are there any special circumstances regarding the appeal process and fees which I should be aware of for Campus projects?

Many thanks!

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Marcus Sheffer LEED Fellow, 7group Apr 28 2015 LEEDuser Expert 63079 Thumbs Up

I think the complex ones are EAp2 and IEQp1.

I guess the fee is set to encourage project teams to get it right before having to go to a third review.

Linked ones usually only require one charge.

I can't think of anything unique to a campus project. In general make sure that consistency is maintained throughout the submission.

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Michelle Reott LEED AP® BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC, a LEED® Proven Provider™ Apr 29 2015 LEEDuser Expert 11341 Thumbs Up

Here is the link to the list of complex credits by rating system type and version - http://www.usgbc.org/articles/understanding-complex-credits-leed-certifi.... For LEED BD+C: New Construction, they list EAp1, EAp2, EAc1, and EQp1 as complex.

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Susan Di Giulio Project Manager Zinner Consultants
Mar 27 2015
LEEDuser Member
1851 Thumbs Up

Reopening one path of LEED-CI SSc1.2 in Construction Review

Project Location: United States

In preliminary design review, we had attempted the Brownfields point, which is an option in SSc1.2.1, as well as 4 other points in that credit. The reviewer responded that we needed to show a remediation program for the whole building, not just the LEED TI project (about 17% of the building). At the time we could not provide that without an extraordinary effort, so we had no response.

The final comment was "Option 2 - Path 1: Brownfield Redevelopment: No additional information has been provided. The documentation does not demonstrate compliance.
One point is denied."

The other 4 points for the credit were awarded.

Now we find that we are unexpectedly close to Platinum, and the owner is considering creating a remediation program for the entire building, which would have to happen sooner or later (building owner is a government entity).

Were this an independent point we would have just withdrawn after the prelim and tried again in construction review, but with it being buried inside of SSc1, how would we proceed?

Is this even possible?

Thanks!

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Marcus Sheffer LEED Fellow, 7group Apr 28 2015 LEEDuser Expert 63079 Thumbs Up

Sounds like you need to appeal.

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Brenna Martin-Shaffer Bohlin Cywinski Jackson
Mar 18 2015
Guest
52 Thumbs Up

LEED Credit Timeline

Project Location: United States

During the process of our split submission information was submitted to GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC). that affected both a prerequisite as well as a credit we were pursuing. The result of the Design Preliminary Submission was that both the prerequisite and associated credit came back as Pending with comments outlining the additional work to be done to achieve both. The result of the Design Final Submission was that the prerequisite came back as Awarded and the credit was listed as Denied. For a number of reasons the Appeals process was never utilized to address the denied credit.

Fast forward a year and I have inherited the LEED submission and am trying to determine what action can be taken to address this denied credit. It seems that in the Final Design Submission criteria in the energy model that was pertinent to both the prerequisite and credit was calculated differently between the two. The project has been built as it was designed and so there are no design changes to warrant resubmission, but it is the manner in which the data was reported that seems to have caused the discrepancy.

My question is that since both the credit and prerequisite were reviewed 2x in the Design Applications and the time period to Appeal has long since passed, am I able to resubmit for the denied credit (and possibly the awarded prerequisite) with the Construction Preliminary Application? If the window for an Appeal between the Design and Construction Submissions has passed do I have any additional opportunity to earn that credit?

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Marcus Sheffer LEED Fellow, 7group Mar 20 2015 LEEDuser Expert 63079 Thumbs Up

You should be able to still file for an appeal. There really is no time limit to do so. You cannot submit it for a 3rd review in the Construction Preliminary phase.

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Brenna Martin-Shaffer Bohlin Cywinski Jackson Mar 23 2015 Guest 52 Thumbs Up

14.1 Appeals Policy "The opportunity to appeal the results of a final review, or the results of a previous appeal, is only available for twenty-five (25) business days after the results of the final review or appeal are published."

So in the above quote from the LEED Certification Policy Manual I understood the "final review" to be both the Final Design and Final Construction Reviews in a split submission. Is it your understanding that this is referring to the Final Construction Submission only?

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Marcus Sheffer LEED Fellow, 7group Mar 23 2015 LEEDuser Expert 63079 Thumbs Up

Rules are meant to be extended. I am certain that USGBC would be happy to take your money for an appeal even after the 25 day period.

Final review would apply to both phases.

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Madhura Dhayagude
Mar 12 2015
LEEDuser Member
112 Thumbs Up

Re-submission for Design Review

Project Location: United States

We are currently working on a project that had submitted documentation for Design review.We were not on board then. After the review, the project went on a hold for a period of almost 3 years. Now the project is active and is interested in completing the certification. The project is currently under construction.
Now my question is can we submit the credits again for Design Review before the Final Review?

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Marcus Sheffer LEED Fellow, 7group Mar 12 2015 LEEDuser Expert 63079 Thumbs Up

If the design credits had already been submitted and reviewed all you can do is respond to the preliminary review comments and get a final review. Each credit only gets two reviews.

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Madhura Dhayagude Mar 12 2015 LEEDuser Member 112 Thumbs Up

Thank you!

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Michelle Reott LEED AP® BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC, a LEED® Proven Provider™ Mar 12 2015 LEEDuser Expert 11341 Thumbs Up

Madhura - You may not have this situation but if you have design credits that were not previously submitted, you could submit those in the construction application.

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Stella Stella
Mar 06 2015
Guest
603 Thumbs Up

New credit after the preliminary combined review process

Hi,
Can we submit a new credit after the preliminary combined review process(design+construction)?

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Magda Aghababyan CEO, Co-Energi (Pvt) Ltd. Mar 06 2015 LEEDuser Member 1037 Thumbs Up

You mean after you received the preliminary review comment? I don't see a problem in that. However the problem is where do you find an extra credit at this time since it is a combined review. If it is a split review, then there is a flexibility to some modification to the design.

However may be it is still possible to target an innovation credit (Ex. Education and awareness program option). Anyway if there is possibility of adding a new credit, in principle i don't see a problem with that.

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Charles Nepps Charles Nepps Consulting Mar 06 2015 LEEDuser Member 1359 Thumbs Up

I've had situations where the documentation for a particular credit simply wasn't available until after the preliminary review. Of course the main problem with submitting the credit, for the first time in the final review, is you only have one chance to get it right.

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Kristina Bach Sustainability Specialist, HGA Architects and Engineers Mar 06 2015 LEEDuser Member 2169 Thumbs Up

You can always attempt a new credit in the Combined Final Application. The only thing to be aware of is that the credit will only receive one round of review (as that Combined Final Review is the last regular review phase). You'll want to make sure that your documentation is really clear and that you've provided everything required. If anything should come up during that review, you would need to appeal the credit in order to provide clarifications (as there simply aren't any more regular review phases after that).

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Stella Stella Mar 11 2015 Guest 603 Thumbs Up

Thanks!

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Devanand Ragbir Mechanical Engineer Devserv Ltd
Feb 24 2015
LEEDuser Member
130 Thumbs Up

LEED CI - deadline for submitting documentation

We registered the Project for LEED CI. A space of about 2000 sqft. As the space was small the client was able to outfit the space in 3 weeks time and occupied the space immediately after. The space was not fully commissioned when the client occupied the space. I have 2 questions.
1. What is the lapse time for submitting documents for LEED CI, after the space is occupied?
2. Is there an issue in occupying the space, if the space was not fully commissioned?

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Charles Nepps Charles Nepps Consulting Feb 24 2015 LEEDuser Member 1359 Thumbs Up

I'm not sure of the exact lapse time for submitting for review, but I believe it's on the order of 2 years. Once you initiate the review process you must respond within 25 working days to comments,
For purposes of fundamental commissioning credit documentation, you only need to submit proof that you have a CxAThe commissioning authority (CxA) is the individual designated to organize, lead, and review the completion of commissioning process activities. The CxA facilitates communication among the owner, designer, and contractor to ensure that complex systems are installed and function in accordance with the owner's project requirements. under contract for the project, not that the commissioning has already been performed.

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Michelle Reott LEED AP® BD+C, ID+C, O+M, Managing Principal, Earthly Ideas LLC, a LEED® Proven Provider™ Feb 24 2015 LEEDuser Expert 11341 Thumbs Up

Devanand - Check the LEED Certification Policy Manual regarding submitting for review. It states under Standard Review: Combined Design and Construction Review (page 45): "Within two (2) years of substantial project completion the Project Administrator shall submit, via LEED Online, a complete application for Standard Review."

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Scott Bowman LEED Fellow, Integrated Design + Energy Advisors, LLC Feb 26 2015 LEEDuser Expert 9481 Thumbs Up

A couple of things that I might add. First, I am going to disagree with Charles a little. While the documentation required for EAp1 is pretty sparse, really just the name of the agent, their experience, and some scope check offs, the intent is that the majority of commissioning has been completed. Back in the good-old-day, we submitted the fundamental report, and if we had some systems that were not commissioned due to seasonal or other issues, or some action items that were not completed, we noted that.

That being said, it is rare that the commissioning is 100% complete when the construction submittal is made, and that is fine. CxAs will complete the work, there are always things that are delayed for weather conditions or correction by contractors.

The last part of your question asked if doing Cx1. Commissioning (Cx) is the process of verifying and documenting that a building and all of its systems and assemblies are planned, designed, installed, tested, operated, and maintained to meet the owner's project requirements. 2. The process of checking the performance of a building against the owner's goals during design, construction, and occupancy. At a minimum, mechanical and electrical equipment are tested, although much more extensive testing may also be included. during occupancy was acceptable, and the answer is...absolutely! That is done all the time due to schedule compression toward the end of the job. The trick is making sure that everyone knows what is going on, and not to get worried if things to on and off, or it gets warm, then cold, etc. Sometimes I have gotten great feedback from occupants during the testing, and they seem to feel some assurance in the detail of the commissioning process.

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Charles Nepps Charles Nepps Consulting Feb 26 2015 LEEDuser Member 1359 Thumbs Up

Excellent point Scott! The assumption of course is if you have a CxAThe commissioning authority (CxA) is the individual designated to organize, lead, and review the completion of commissioning process activities. The CxA facilitates communication among the owner, designer, and contractor to ensure that complex systems are installed and function in accordance with the owner's project requirements. under contract they will (and should) complete their work. Maybe there should be a bit more required documentation-wise.

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Pia Öhrling Piacon
Jan 30 2015
LEEDuser Member
114 Thumbs Up

When can construction review start for a NC project

Project Location: Sweden

How much of the building must be ready before you can send in constuction review?
The building is not fully leased yet so there are some core and shell spaces that are not finished but only about 30%.
What are the rules must 40% be ready or 60% or more?

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Todd Reed Daylight Designer, 7group Jan 30 2015 LEEDuser Expert 14138 Thumbs Up

You say this is NC, yet you are talking about leasing spaces, so is this an actual NC submission ofr CS submission. If a CS submission, the spaces do not have to be leased to submit. If this is NC with commercial lease spaces, as long as you have the tenant lease agreements in place to ensure those leasable spaces meet the credit requirements, then you won't need to worry about those spaces.

But really, it depends what credits your are attempting and what design credits you have pushed into the construction review.

If construction is still occurring, then you will still be generating construction waste. So you won't be accurately documenting the construction waste. Are all your submittals in for all the VOCA volatile organic compound (VOC) is a carbon compound that vaporizes (becomes a gas) at normal room temperatures. VOCs contribute to air pollution directly and through atmospheric photochemical reactions (excluding carbon monoxide, carbon dioxide, carbonic acid, metallic carbides and carbonates, and ammonium carbonate) to produce secondary air pollutants, principally ozone and peroxyacetyl nitrate. products to ensure that they meet the requirements of EQc4?

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Pia Öhrling Piacon Jan 30 2015 LEEDuser Member 114 Thumbs Up

It is a NC project due to the 40/60 rule, since it is more than 60% leased and a large portion of that is one tenant.
We will go for all VOCA volatile organic compound (VOC) is a carbon compound that vaporizes (becomes a gas) at normal room temperatures. VOCs contribute to air pollution directly and through atmospheric photochemical reactions (excluding carbon monoxide, carbon dioxide, carbonic acid, metallic carbides and carbonates, and ammonium carbonate) to produce secondary air pollutants, principally ozone and peroxyacetyl nitrate. credits except formaldehyde1. Formaldehyde is a naturally occurring VOC found in small amounts in animals and plants but is carcinogenic and an irritant to most people when present in high concentrations, causing headaches, dizziness, mental impairment, and other symptoms. When present in the air at levels above 0.1 ppm, it can cause watery eyes; burning sensations in the eyes, nose, and throat; nausea; coughing; chest tightness; wheezing; skin rashes; and asthmatic and allergic reactions. 2. A known carcinogen with no known safe exposure level. Formaldehyde occurs naturally, but appears in unnaturally high concentra­tions in many buildings because it is an ingredient in binders used in many building materials and furnishings., waste credit, regional and recycled. Aim is Platinum.
The first tenants will be moving in, in some months but if we have to wait until the building is 100% leased it might take a year or more after first tenants have moved in. Seems strange that LEED would require that. Of course there will be some construction waste and building material etc but only for fit outs. The lighting design, plumbing, HVAC, etc are all included in the Core and shell sope so fit out is only interior material as flooring, paint, modular walls etc.

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Charles Nepps Charles Nepps Consulting Jan 30 2015 LEEDuser Member 1359 Thumbs Up

My gut feeling is you'll need to wait until construction is complete, but I would recommend sending the question to the GBCIThe Green Building Certification Institute (GBCI) manages Leadership in Energy and Environmental Design (LEED) building certification and professional accreditation processes. It was established in 2008 with support from the U.S. Green Building Council (USGBC). via the Feedback option on LEED Online.

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Marcio Alberto Casado Pereira
Jan 13 2015
Guest
4506 Thumbs Up

Deadline for Appeal

Project Location: Brazil

Hi Folks,

We received the final decisiona on a very complicated industrial building we are pursuing certification for and EAp2 and IEQp1 were denied. We are appealing, but process has been going on for over 3 months now...it requires project updates and extra info from vendors that we are having a hard time to get on board. Is there a maximum deadline we have to submit documentation by? Any particular/special procedure we should take in this type of case? This building is part of a campus of 4 buildings and the 3 other buildings sucessfully achieved LEED certification. All 4 were built under the same contract and pursued LEED under the same process.

Thanks!

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Marcus Sheffer LEED Fellow, 7group Jan 13 2015 LEEDuser Expert 63079 Thumbs Up

Generally you have 25 working days to respond. You can ask for extensions. If you do not formally ask for an extension you basically get one anyway as they do not finalize the review until you respond. I am not aware of any formal cut off date but know that some projects take more than a year to respond.

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Charlie Haas
Jan 09 2015
Guest
34 Thumbs Up

Submitting New Design Credits During Construction Review

Project Location: United States

I am working on a project that underwent a split review. We have received and accepted our final design review submission. A short while after this, the owner decided that they would like to potentially add additional design credits that were never submitted before. Now that this has come up, I have a few questions:

1.) Has anyone else been in a similar situation?
2.) Is this possible? If so, how is it handled? Is it viewed like an appeal and a fee is applied/required or since it is a previously unsubmitted credit, can it go in with the construction credits no issue?
3.) If submitted, does it reopen all previously submitted design credits for another review?

This is a NC 2009 project.

Thanks

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Marcus Sheffer LEED Fellow, 7group Jan 09 2015 LEEDuser Expert 63079 Thumbs Up

You can submit the additional design credits with the construction preliminary review. No problem, no extra fee.

All previously submitted design credits are always subject to re-review if some new evidence is presented. Also when you submit the construction review you have to indicate that nothing changed during construction that would affect impact the previously submitted design credits. Note the design credits are anticipated, not earned at this point.

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Barry Giles Founder & CEO, LEED Fellow, BREEAM Fellow, BuildingWise LLC Jan 09 2015 LEEDuser Expert 7783 Thumbs Up

Marcus, On the new format LEED on LIne we have a CS project that has been through two rounds of Design review and an appeal. Since that time all the agreed design credits now show 'awarded', not 'anticipated' . While I have no intention of popping the champagne just yet, (we still have the two rounds of construction review to go)....I'm just wondering if 'awarded' is the new nomenclature on the new format LEED On Line?....Ideas?

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Marcus Sheffer LEED Fellow, 7group Jan 12 2015 LEEDuser Expert 63079 Thumbs Up

Sounds like semantics Barry. I was not trying to use the specific language being used in LEED Online, just conveying the reality of what can happen after the design review. Awarded credits can be unawarded in the construction review process and as far as I know you still need to indicate if anything changed during construction that affected a previously awarded design credit.

I think they have been using the term awarded in LEED 2009. Anticipated was used under LEED v2 which is probably the more accurate term. When you have been around as long as we have, the terms just all run together!

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