MPR 6 - Energy Star Portfolio Manager

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Aug 18 2010 Guest
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Forum Moderator's Note: We now have a more dedicated MPR6 forum, with MPR guidance posted. Please post any new comments or questions on our MPR6 page. Thank you!

There seem to be several issues related to MPR 6 in the PI Minimimum Project Requirements template when choosing Option 1 to report via Energy Star Portfolio Manager:
1. The Data Release form that is provided is a pdf, yet the template says it must be put on the Owner's letterhead. Is there a version somewhere that can be copied and pasted onto letterhead, or does the whole form have to be retyped?
2. More importantly, the Owner is required to sign that the project has been created in Portfolio Manager and give the file's name. You cannot create a project in Portfolio Manager until the building is complete because Portfolio Manager requires the date it was built and it will not let you enter a future date. Without filling this part of the template out, it will not register a "Yes" at the bottom. Don't all PI templates have to be complete to submit for review?

 

48 Comments

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Katherine Dubyk IA Interior Architects
Jul 19 2012
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Energy And Water Data Release Form

I'm working on a project with a government client who has opted to share infromation via Option 1, however are very perplexed as to why they are required to submit this additional form because they beleive it to all be in Energy Star. My question is-because the authorization form is an added measure of security for USGBC. are they able to exempt from this since GSA will not be going anywhere or changing management hands? Hope this makes sense. Thanks!

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser, BuildingGreen, Inc. Sep 05 2012 LEEDuser Moderator

Katherine, I have heard that GBCI will work with government agencies on specific issues like this. I would contact them directly.

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Karen Joslin principal, Joslin Consulting Mar 19 2015 LEEDuser Member 1960 Thumbs Up

Actually GBCI customer service has no fix for the loss of the release form and ability to upload it. Unless you pay some big fee for special access or are part of one of the special architect firms who have direct contact with GBCI teams.
What I'd like is to find if anyone still has that form saved electronically as mine have gone missing (shared paper format with a client and it is lost in space).

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Samala Hartley
Jun 15 2012
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MPR #6 - CI project without submetered utilities

What is the procedure to fill out form PIf1 in regards to using the exception for a CI project without sub metered utilities? The form states that if the project cannot provide the sub-metered utility data, it is not required to do so. Yet the form requires that you select a process to provide that data, such as the Energy Star Portfolio Manager. Is the project required to create a "portfolio" regardless?

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser, BuildingGreen, Inc. Sep 05 2012 LEEDuser Moderator

Samala, this sounds like a case of a LEED Online form not matching up with the actual requirements. I would contact GBCI to ask them how to proceed.

Your question was posted a while ago—if you resolved this already, please let us know how.

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Jessica Hawley Sustainability Consultant EBI Consulting
Apr 25 2012
LEEDuser Member
960 Thumbs Up

PI Form 1, MPR 6, Option 1

PI Form 1 states:
Note: The Data Release Form can be downloaded from the Credit Resources section of LEED Online. The Data Release Form must be on project owner letterhead, signed by the project owner and uploaded to LEED Online during post-certification when the project completes the certification acceptance form.

We just completed a LEED EBOMEBOM is an acronym for Existing Buildings: Operations & Maintenance, one of the LEED 2009 rating systems. project and completed the certification acceptance form. We have the Data Release form ready to upload, but there was no place to upload the Data Release form. We shared our Energy Star Portfolio Manager site with the USGBC and the project is listed as Certified. Do we just not have to upload this form anymore?

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Emily Catacchio Sustainability Specialist, Wight and Company May 08 2012 Guest 8564 Thumbs Up

I would suggest giving GBCI a call, they are usually prompt and responsive.

Let us know what you find out!

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Kendal Neitzke LEED Administrator, LEED AP O&M, Assoc. AIA MSI General Corporation
Apr 25 2012
LEEDuser Member
684 Thumbs Up

USGBC Energy and Water Data Release Authorization Form Upload

I just went through the post-ceriftication process for a project and I did not see any location to upload the signed USGBC Energy and Water Data Release Authorization Form. Has this step changed? The owner did sign all (3) signatory boxes instead of the agent - would this determine if the energy and water data form needs to be uploaded? We still received the Congratulations statement and email and the project has now been listed as certified.

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Dana Murdoch
Nov 14 2011
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889 Thumbs Up

Data Release Form

I cannot find the Data Release Form! HELP! Where is it??

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser, BuildingGreen, Inc. Nov 14 2011 LEEDuser Moderator

I think this comes up when the project is cerified—it's part of accepting the certification. I may be mistaken, but that's my recollection—which explains why it isn't in an obvious place.

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Emily Catacchio Sustainability Specialist, Wight and Company Nov 29 2011 Guest 8564 Thumbs Up

Dana,

I believe this form is attached to the owner's account. I'm not sure it comes up if the owner is not logged in... 

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Juhi Jain Project Consultant, Thornton Tomasetti / Sustainability Dec 15 2011 LEEDuser Member 3877 Thumbs Up

Tristan (and everyone) -- Does anyone know where I can get just the text of the data release form (not necessarily the form itself)? Our client wants to see the language of the document he will be signing. Thanks, Marian

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Emily Catacchio Sustainability Specialist, Wight and Company Dec 18 2011 Guest 8564 Thumbs Up

Marian,

I think you can find the language in the form if you log into LEED-Online. Go to Sample Forms Download then click on LEED-NC 2009 Forms (v04) and then click on Plf1 Minimum Program requirements Static Form. This will open the form in a new window or tab with all options visible. This is the language the owner needs to sign, once the desired path to compliance is chosen.

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser, BuildingGreen, Inc. Dec 18 2011 LEEDuser Moderator

Marian, not offhand. I would email GBCI to ask for it.

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Juhi Jain Project Consultant, Thornton Tomasetti / Sustainability Dec 19 2011 LEEDuser Member 3877 Thumbs Up

Thanks--I will email GBCI. By the way, the Credit Form itself does not contain the actual release to USGBC indicating that the project team will share energy data. The credit resources section does not have it either.

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Emily Catacchio Sustainability Specialist, Wight and Company Dec 19 2011 Guest 8564 Thumbs Up

Marian,

Version 4 of the form does include this language. Older versions of the form do not.

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Juhi Jain Project Consultant, Thornton Tomasetti / Sustainability Dec 19 2011 LEEDuser Member 3877 Thumbs Up

Yes--the v4 Credit Form does indeed contain language agreeing to share info. The v3 Form has similar language. What I am interested in, however, are the references to the submittal of a " 'USGBC Energy and Water Data Release Form,' authorizing the release of project operating data to USGBC...[to be] signed at the time of certification acceptance." (MPR #6, Option1, required signatory PIf1-2, page 3 of 4 of the Credit Form). The reference is to a release form (not the credit form) and is described as being located here: "The Data Release Form can be downloaded from the Credit Resources section of LEED Online." It's not there. I've emailed GBCI for the text, but in the meantime, if you are seeing the release language somewhere, Emily, please do let me know. It's a small issue and one that won't come into play until certification acceptance, I realize, but our client would like to review it.

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Emily Catacchio Sustainability Specialist, Wight and Company Jan 03 2012 Guest 8564 Thumbs Up

Marian,

Now that I understand what you're looking for exactly I can regretfully tell you that I do not have this language. It's possible it will not show up until the project is certified. I find that calling GBCI about such things is much faster and often more friutful than email.

Please do let us know what they say!

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Carly Ruggieri Senior Sustainability Consultant Steven Winter Associates, Inc.
Aug 16 2011
Guest
1072 Thumbs Up

Is Portfolio Manager only applicable to certain building types?

There appears to be specific building types that qualify and classroom space at a university doesn't look like it is applicable to any of the listed space types. Even the benchmarking worksheet includes the space type designations. Can we still use this as an option for MPR 6?

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser, BuildingGreen, Inc. Nov 13 2011 LEEDuser Moderator

Carly, Energy Star ratings, as delivered through Portfolio Manager, are only available to certain building types. You can still use PM, however, for any building type, for LEED purposes.

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Eric Johnson Principal Sustainability Project and Cost Manager, Green Future Now Nov 14 2011 LEEDuser Member 4609 Thumbs Up
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Marc Mondor Principal evolve LLC
Jun 01 2011
LEEDuser Member
810 Thumbs Up

MPR 6 for LEED CI--Full Service Lease Issues

We are working on a multiple-floor LEED project within a skyscraper in downtown Pittsburgh. Our client will be renting these floors from the building manager using a full-service lease, meaning that they do not pay their utility bills and have no way of knowing their utility usage (the building manager also does not meter its floors individually, and is unwilling to do so). How should we approach Minimum Program Requirement 6-Sharing Whole Building Energy and Water Usage Data- if we have no reasonable way of attaining the utility usage data?

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Robin Bass Aug 08 2011 Guest 189 Thumbs Up

Hi Marc,
I notice that no one responded to your inquiry about energy reporting for CI projects with no feasible way of reporting real energy useage. How/did you resolve this? We are dealing with the same issue on a CI project.
Thanks! Robin

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Kendal Neitzke LEED Administrator, LEED AP O&M, Assoc. AIA MSI General Corporation
May 16 2011
LEEDuser Member
684 Thumbs Up

MPR #6 Water Data for a private well

How do we report water data when a project building is served by a private well? Do we need to install a water meter and submit water data manually? Our project is a LEED 2009 NC.

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser, BuildingGreen, Inc. May 24 2011 LEEDuser Moderator

Hi Kendal, I believe that MPR#6 doesn't actually require you to meter water or energy use, if that's not naturally part of the project scope, or not practical to do.

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Wendy Gibson
Jan 21 2011
Guest
1613 Thumbs Up

MPR 6 and EAp2/EAc1

MPR 6 requires "whole-building" usage data. Does this include areas that we can exempt for EAp2/EAc1? We have first floor retail and restaurant tenants that are separately conditioned and metered, pay their own utility bills, and account for less than 10% of the building - therefore we plan to exclude them from our Energy Star Portfolio Manager rating - as Energy Star allows, but MPR 6’s "whole building" data does seem to imply we would need to include these spaces. On the other hand, MPR 6 does state later in the body of the requirement that you must "commit to sharing with USGBC and/or GBCI all available actual whole-project energy and water usage data." – “Whole project” is different than “whole building” and would seem to allow the 10% exemption. Any clarification would be wonderful. Thank you

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser, BuildingGreen, Inc. Feb 23 2011 LEEDuser Moderator

I don't know but I've been trying to find out. Interesting question. Please post back here if you find out.

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Katrina Rosa Owner The EcoLogic Studio
Jan 19 2011
Guest
571 Thumbs Up

NC v3.0 DoD Required to Share Energy & Water Consumption

As anyone that has worked on a military project knows, they do not like to share any information. Is the DoD still required to share energy and water usage for their NC v3.0 projects, or is there an exemption I am not aware of?

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser, BuildingGreen, Inc. Jan 20 2011 LEEDuser Moderator

I am not aware of any, um, mission-based exemptions like that. The fastest way to comply with MPR#6 is through the Energy Star Portfolio Manager. With this you're just sharing ifno with your own government, and USGBC gets anonymous (I believe) data output from that. Here is a good FAQ on MPR#6.

Other thoughts?

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Katrina Rosa Owner, The EcoLogic Studio Jan 21 2011 Guest 571 Thumbs Up

Well, I'm wondering if USGBC has approached the government with this issue and has resolved it unbeknownst to us. I'm assuming you would have offered any resolution if you were aware of the issue being broached. The government pre-registered so many v2.2 projects that I'm wondering if any are attempting v3 yet?

Is anyone working with the government on a v3 project that might be able to shed some light on how they responded to the mandatory energy and water reporting?

Thank you for your thoughts...

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Sarada Chidambareswaran LEED Manager, RQC Feb 10 2011 Guest 25 Thumbs Up

I am currently working on a DoD project V3 NC and was wondering what to do about MPR 6. I distinctly remember when the first version of MPRs came out it exempted DoD projects from complying with MPR 6. Now it seems like they have taken the language out. In anycase I will let you know what happens at my end.

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Katrina Rosa Owner, The EcoLogic Studio Feb 11 2011 Guest 571 Thumbs Up

Thank you Sarada. I had a brief conversation with GBCI regarding this issue and they assured me that they are speaking with all branches of the DoD in an effort to find a solution. They are not allowing an exemption at this time and suggested using Option 2 or 3 in the meantime. I will post the outcome once I have been informed.

I would encourage others to contact GBCI on this issue. Perhaps they will be motivated to find a solution with increasing numbers of inquiries.

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Katrina Rosa Owner, The EcoLogic Studio May 25 2011 Guest 571 Thumbs Up

Ok, I finally have some resolution. GBCI is allowing exemptions on a case-by-case basis. The owner of the project requesting an exemption to MPR #6 is required to fill out an Exemption Form provided by GBCI. Next, GBCI rules on the merit of the request...similar to a CIRCredit Interpretation Ruling. Used by design team members experiencing difficulties in the application of a LEED prerequisite or credit to a project. Typically, difficulties arise when specific issues are not directly addressed by LEED information/guide, but there is no fee associated with this request.

I hope this was helpful.

Best,

Jeff Marshall

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Katrina Rosa Owner, The EcoLogic Studio Aug 16 2011 Guest 571 Thumbs Up

Ok, I have another update...Effective July 25, 2011, the USGBC has granted to the U.S. Department of Defense a blanket exemption from Minimum Program Requirement (MPR) 6 for projects registered under LEED 2009. This exemption is retro-active for projects registered and certified under LEED 2009 prior to July 25, 2011. The exemption relieves any project owned by the DoD from the expectation that they provide energy and water data post-certification, and alleviates related concerns about national security.

Let me know if there are any questions.

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Justin Sack Crafton Tull Aug 30 2011 Guest 38 Thumbs Up

Jeff, can you point me in the direction of some documentation on the DoD blanket exemption for MPR 6. I can not find anything on the USGBC website. Thank you.

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Cara Mae Cirignano Specialist, LEED Resource Development US Green Building Council
Oct 13 2010
Guest
1453 Thumbs Up

Import Facility Data Templates

Seonhee -
The requirement to have 10 facilities and set up an account is only for people who are reporting via Portfolio Manager. Option 2 is for building owners who wish to just download the excel templates, fill them out, and then email them to USGBC.
Please check out this page: http://www.usgbc.org/DisplayPage.aspx?CMSPageID=2201 to learn more about the Building Performance Partnership, which is closely tied with MPR #2. We will be posting an FAQ within the next few weeks to address common data reporting concerns.
~cm

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Steve Khouw Principal, DNA GreenDesign Nov 07 2010 Guest 2294 Thumbs Up

Cara, I am even more confused. Confirm this: if the Owner decided on Option 1, does s/he has to register the project in EnergyStar Portfolio Manager or is that only if s/he selected Option 2? Or it matters not whether Option 1 or 2 is selected, it is mandatory for the Owner to register the facility in EnergyStar Portfolio Manager.

Lastly, in the EnergyStar Portfolio Manager site, it refers for purposes of satisfying only LEED-EB project, but our projects are LEED-CI yet in the MPR form, it has references to EnergyStar Portfolio Manager. How come?

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Cara Mae Cirignano Specialist, LEED Resource Development, US Green Building Council Nov 12 2010 Guest 1453 Thumbs Up

Hi Steve -
For option 1, yes, you must register with EnergyStar.
For option 2, you don't need to register with EnergyStar, just go to their website and download the template.

Portfolio manager can be used to help project teams earn credit in LEED-EB, but it can also be used as a data store to satisfy MPR #6 for any rating system.

I hope this is helpful.

best,

Cara Mae

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Steve Khouw Principal, DNA GreenDesign Nov 14 2010 Guest 2294 Thumbs Up

Thank you, Cara.

One more irritant - when we tried to create a facility under EnergyStar PM and link it to USGBC, in Step 1 when we entered “USGBC - LEED Performance Reporting” in the field to the right of “Enter Portfolio Manager Username,” we get an error message "The provided username was not found" so where did we go wrong here?

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Steve Khouw Principal, DNA GreenDesign Nov 14 2010 Guest 2294 Thumbs Up

Our project is a LEED-CI one.

Then in Step 3, when asked to specify the group from this user's account to place the shared facility, there is none for ID&C Commercial Interiors, only for Retails!

What to select?

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Lauren Sparandara Sustainability Manager, Google Dec 10 2010 LEEDuser Expert 17018 Thumbs Up

I am very much confused by the requirements for this option also. Looking forward to USGBC's upcoming FAQ document.

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Seonhee Kim Architect Design Collective
Oct 05 2010
Guest
297 Thumbs Up

Option 2 for MPR #6

If option 2 is selected, it asks owner to report the energy and water consumption data via Energy Star's Portfolio manager's "Import Facility Data Templates." However, this form states "You must enter data for at least 10 new Facilities to be eligible to use this Data Import Template." I am confused how to use this option and the template to comply.
1. How can the owner use this template if he only has 1 facility to report?
2. It sounds like the owner has to set up Portfolio Manager account regardless the choice of options. Is this correct interpretation or am I missing something?
3. Is there any resource I can look up to understand better on MPR #6?

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Cara Mae Cirignano Specialist, LEED Resource Development US Green Building Council
Oct 01 2010
Guest
1453 Thumbs Up

Option 1 for MPR#6

Renee -
Yes, the owner must enter building data into Portfolio Manager periodically. However, the process is not onerous. Learn more at https://www.energystar.gov/istar/pmpam/.
All current options for satisfying MPR#6 do require the owner to take action during the 5 years of data sharing.
~Cara Mae

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Maura Adams Environmental Stewardship Manager Feb 11 2011 Guest 2492 Thumbs Up

How frequently must we enter building data or submit it on the templates? "Periodically" isn't specific enough... Thanks!

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Tristan Roberts LEED AP BD+C, Editorial Director – LEEDuser, BuildingGreen, Inc. Feb 11 2011 LEEDuser Moderator

I think this is answered in the MPR#6 FAQs... monthly or on the utility billing cycle.

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Cara Mae Cirignano Specialist, LEED Resource Development US Green Building Council
Aug 30 2010
Guest
1453 Thumbs Up

the logistics of PI form #1 for MPR#6

Hi Alison - thanks for raising these issues. Some responses:

1. We assumed that people would print the forms on letterhead, then fill them out and scan them back in to upload. We'll look into providing additional options.

2. We are aware of this contradiction and are working to fix it. For now, the fix is to put the current year in Portfolio Manager and then go in and update the year once the building has been built (via the “edit” option in the General Information section of their account).

I hope this is helpful.

best,

Cara Mae

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Seonhee Kim Architect, Design Collective Sep 01 2010 Guest 297 Thumbs Up

I was surprised to read the response 1 above that you assumed that people would print the forms and scan them to upload. What I like about the LEED online is to have ability to go paperless in most cases, and this response contradict the idea of reducing the amount of paper to file the submission.

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Yuan Yuan Bureau Veritas Oct 26 2010 Guest 249 Thumbs Up

I cannot find the link to upload the Data Release Form. Would you please give a clue? Thx!

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